def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, DC 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant ý
Filed by a Party other than the Registrant ¨
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to § 240.14a-12 |
Halifax Corporation
(Name of Registrant as Specified In Its Charter)
Not Applicable
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box)
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(l) and 0-11. |
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Per unit price or other underlying value of transaction computed pursuant to
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange
Act Rule 0-11(a)(2) and identify the filing for which the
offsetting fee was paid previously. Identify the previous filing
by registration statement number, or the Form or Schedule and the
date of its filing. |
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Form, Schedule or Registration Statement No.: |
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Date Filed: |
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2
HALIFAX CORPORATION
5250 Cherokee Avenue
Alexandria, Virginia 22312
ANNUAL MEETING OF SHAREHOLDERS
Dear Shareholders:
It is my pleasure to invite you to attend the Annual Meeting of Halifax Shareholders. We will
be holding the Annual Meeting on September 9, 2005 at 10:00 a.m., local time, at Halifax
Corporation located at 5250 Cherokee Avenue, Alexandria, VA 22312.
During the Annual Meeting, we will discuss each item of business described in the Notice of
Annual Meeting of Shareholders and proxy statement and report on the Companys business operations.
This booklet includes the Notice of Annual Meeting of Shareholders, proxy statement, proxy
card and voting instructions. The 2005 Annual Report to Shareholders is also enclosed. The proxy
statement provides information about Halifax in addition to describing the business we will conduct
at the Annual Meeting.
We encourage your attendance and look forward to seeing you at the meeting, but whether or not
you plan to attend, your vote is very important to us. Information about voting procedures can be
found in the proxy statement and on the stub portion of the enclosed proxy card. Please return a
signed proxy card so that you can be sure your shares will be voted.
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Sincerely,
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/s/Charles L. McNew
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Charles L. McNew |
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President and Chief Executive Officer |
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HALIFAX CORPORATION
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD SEPTEMBER 9, 2005
To the Shareholders of Halifax Corporation:
NOTICE IS HEREBY GIVEN THAT the Annual Meeting of Shareholders (the Annual Meeting) of
Halifax Corporation (the Company) will be held at Halifax Corporation located at 5250 Cherokee
Avenue, Alexandria, VA 22312 on September 9, 2005, at 10:00 a.m., local time.
We are holding the meeting for the following purposes:
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To elect seven (7) directors, each for a one (1) year, term until his successor
is duly elected and qualified, as more fully described in the accompanying proxy
statement; |
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To approve the 2005 Stock Option and Stock Incentive Plan, as more fully
described in the accompanying proxy statement; and |
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The transaction of such other business as may properly come before the Annual
Meeting or any postponement or adjournment thereof. |
The Board of Directors is not aware of any other matters to be brought before the Annual
Meeting.
The Board of Directors has fixed the close of business on July 8, 2005, as the record date for
the determination of shareholders entitled to vote at the Annual Meeting. Only shareholders of
record at the close of business on that date will be entitled to notice of, and to vote at, the
Annual Meeting or any postponement or adjournment thereof.
In addition to the proxy statement, proxy card and voting instructions, a copy of the
Companys 2005 Annual Report to Shareholders, which is not part of the proxy soliciting materials,
is enclosed.
YOUR VOTE IS IMPORTANT. WHETHER OR NOT YOU PLAN TO ATTEND THE ANNUAL MEETING PLEASE SUBMIT
YOUR PROXY CARD AS SOON AS POSSIBLE. PLEASE REVIEW THE INSTRUCTIONS ON THE PROXY CARD REGARDING
YOUR VOTING OPTIONS. YOU CAN REVOKE A PROXY AT ANY TIME PRIOR TO ITS EXERCISE AT THE ANNUAL
MEETING BY FOLLOWING THE INSTRUCTIONS IN THE ENCLOSED PROXY STATEMENT.
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By Order of the Board of Directors
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/s/Ernest L. Ruffner
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Ernest L. Ruffner |
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Secretary |
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Alexandria, Virginia
July 29, 2005
HALIFAX CORPORATION
5250 Cherokee Avenue
Alexandria, Virginia 22312
PROXY STATEMENT
The Annual Meeting of Shareholders of Halifax Corporation (the Company) will be held on
September 9, 2005, at 10:00 a.m., local time, at Halifax Corporation located at 5250 Cherokee
Avenue, Alexandria, Virginia 22312, for the purposes set forth in the accompanying Notice of Annual
Meeting of Shareholders and described more fully below (the Annual Meeting). The approximate
date on which this proxy statement and the accompanying proxy card will first be sent or given to
shareholders is July 29, 2005.
Sending in a signed proxy card will not affect the shareholders right to attend the Annual
Meeting and vote in person since the proxy card is revocable.
The enclosed proxy is being solicited on behalf of the Board of Directors of the Company for
use in voting at the Annual Meeting, including any postponements or adjournments thereof.
At the Annual Meeting, shareholders will vote upon the election of directors and approval of
the 2005 Stock Option and Stock Incentive Plan. The Board of Directors is not aware of any other
matter to be brought before the Annual Meeting.
Costs of Proxy Solicitation
The cost of preparing, assembling and mailing the notice, proxy statement and proxy card and
miscellaneous costs with respect to the same will be paid by the Company. The Company may, in
addition, use the services of its officers, directors and employees to solicit proxies personally
or by telephone and telegraph, but at no additional salary or compensation. The Company intends to
request banks, brokerage houses and other custodians, nominees and fiduciaries to forward copies of
the proxy materials to those persons for whom they hold shares and to request authority for the
execution of proxies. The Company will reimburse them for reasonable out-of-pocket expenses
incurred by them in so doing.
Proxies and Voting
A proxy card is enclosed. If properly executed and received in time for voting, and not
revoked, the enclosed proxy card will be voted according to your directions. You can specify how
you want your shares voted on each proposal by marking the appropriate boxes on the proxy card.
Please review the voting instructions on the proxy card and read the entire text of the proposals
prior to voting your proxy card. If your proxy is signed and returned without specifying a vote on
any proposal, it will be voted according to the recommendations of the Board of Directors on that
proposal.
You may revoke your proxy card at any time before it is voted at the meeting by taking one of
the following actions: (1) giving timely written notice of the revocation to the Secretary
of the Company; (2) executing and delivering a later dated proxy card; or (3) voting in person
at the Annual Meeting.
The enclosed proxy card confers discretionary authority to vote with respect to any and all of
the following matters that may come before the Annual Meeting: (i) matters about which the Company
did not receive notice prior to February 23, 2005; (ii) approval of the minutes of a prior meeting
of shareholders, if such approval does not amount to ratification at the Annual Meeting of the
action taken at such prior meeting; (iii) the election of any person to any office for which a bona
fide nominee is unable to serve or for good cause will not serve; (iv) any proposal omitted from
this proxy statement and proxy card pursuant to Rules 14a-8 or 14a-9 under the Securities Exchange
Act of 1934, as amended (the Exchange Act); and (v) matters incident to the conduct of the Annual
Meeting. In connection with such matters, the persons named in the enclosed proxy card will vote
in accordance with their best judgment.
SHARES OUTSTANDING AND VOTING RIGHTS
Only shareholders who held shares of the Companys common stock, par value $0.24 per share
(the Common Stock), of record at the close of business on July 8, 2005 (the Record Date), are
entitled to notice of and vote at the Annual Meeting or any adjournment or postponement thereof.
As of the Record Date, there were 3,172,206 shares of Common Stock outstanding. In order for a
quorum to be present at the Annual Meeting, one-third of the shares of Common Stock as of the close
of business on the Record Date must be present in person or represented by proxy at the Annual
Meeting. All such shares that are present in person or represented by proxy at the Annual Meeting
will be counted in determining whether a quorum is present, including abstentions and broker
non-votes (as described below).
Broker non-votes (i.e., when a nominee holding shares of Common Stock cannot vote on a
particular proposal because the nominee does not have discretionary voting power with respect to
that proposal and has not received voting instructions from the beneficial owner) are counted in
determining whether a quorum is present. Abstentions and shares held of record by a broker or
nominee that are voted on any matter are counted in determining whether a quorum is present.
Abstentions and broker non-votes are not counted as votes cast in the election of directors.
Abstentions, but not broker non-votes, will have the same legal effect as a vote against approval
of the 2005 Stock Option and Stock Incentive Plan.
Each share of Common Stock outstanding is entitled to one vote on each matter, which may be
brought before the Annual Meeting. Directors are elected by a plurality of the votes of the shares
present or represented by proxy at the Annual Meeting and entitled to vote. Each other matter to
be voted upon requires the affirmative vote of a majority of the votes of shares present or
represented by proxy at the Annual Meeting and entitled to vote on such matter.
2
SECURITY OWNERSHIP OF MANAGEMENT AND
CERTAIN BENEFICIAL OWNERS
The following table sets forth as of July 8, 2005 the number of shares of the Common Stock
beneficially owned by: (1) each person who owned of record, or is known by the Company to have
beneficially owned, more than 5% of such shares then outstanding; (2) each director and nominee for
director; (3) the Chief Executive Officer and the four most highly compensated executive officers
of the Company whose salary and bonus totaled $100,000 or more during fiscal 2005 (the Named
Executive Officers); and (4) all executive officers, directors and director nominees as a group.
Information as to the beneficial ownership is based upon statements furnished to the Company by
such persons.
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Amount and Nature of |
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Name and Address of Beneficial Owner |
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Beneficial Ownership |
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Percent |
Nancy M. Scurlock
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462,241(1) |
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14.3% |
10575 NW Skyline Boulevard
Portland, OR 97231 |
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The Arch C. Scurlock Childrens Trust dated December 9, 2002
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462,240(2) |
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14.3 |
c/o Ms. Kelly Thompson
46 S. Glebe Road, #200
Arlington, VA 22204 |
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Gary M. Lukowski
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157,773(3) |
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5.0 |
11321 NE 120th Street
Kirkland, WA 98034 |
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Jai N. Gupta,
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198,286(4) |
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6.2 |
Shashi A. Gupta and
RSSJ Associates, LLC
1173 Dolly Madison Blvd.
McLean, VA 22101 |
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Hugh M. Foley |
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39,598(5) |
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1.2 |
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Charles L. McNew |
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147,697(6) |
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4.5 |
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Joseph Sciacca |
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78,275(7) |
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2.4 |
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James L. Sherwood, IV |
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17,225(8) |
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* |
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John H. Grover |
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60,785(9) |
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1.9 |
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Thomas L. Hewitt |
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43,197(10) |
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1.4 |
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Jonathan L. Scott |
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47,377(11) |
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1.5 |
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Gerald F. Ryles |
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102,575(12) |
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3.2 |
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Arch C. Scurlock, Jr. |
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21,234(13) |
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* |
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John M. Toups |
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51,797(14) |
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1.7 |
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Daniel R. Young |
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38,197(15) |
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1.2 |
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Amount and Nature of |
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Name and Address of Beneficial Owner |
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Beneficial Ownership |
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Percent |
All executive officers, directors and director nominees as a
group (12 persons) |
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755,981(16) |
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21.9% |
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* |
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Less than 1% |
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Based in part on a Schedule 13G filed with the SEC on March 17, 2005. Includes 392,961
shares held directly, 62,696 shares issuable upon conversion of the Companys 7% Convertible
Subordinated Debenture, as well as 6,584 shares subject to options granted pursuant to the
Non-Employee Directors Stock Option Plan, which are exercisable within 60 days of the Record
Date. Subsequent to July 8, 2005, the Company repaid the principal amount of the 7%
Convertible Subordinated Debenture in full, and, therefore, are no longer convertible into
62,696 shares of Common Stock. |
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Based in part on a Schedule 13D filed with the SEC on April 20, 2005. Includes 392,961
shares held directly, 62,696 shares issuable upon conversion of the Companys 7% Convertible
Subordinated Debenture, as well as 6,583 shares subject to options granted pursuant to the
Non-Employee Directors Stock Option Plan, which are exercisable within 60 days of the Record
Date. Arch C. Scurlock, Jr., the Companys director, is a trustee and beneficiary of this
trust. Additionally, John H. Grover, the Companys director, is a trustee of this trust.
Messrs. Scurlock and Grover disclaim beneficial ownership of the shares beneficially owned by
the trust because they do not have voting or investment control in accordance with the rules
and regulations promulgated under the Exchange Act. Subsequent to July 8, 2005, the Company
repaid the principal amount of the 7% Convertible Subordinated Debenture in full, and,
therefore, are no longer convertible into 62,696 shares of Common Stock. |
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Based on a Schedule 13D filed with the SEC on September 9, 2003. Mr. Lukowski, an employee
of the Company, reported sole voting and dispositive power over the shares. |
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Based on a Schedule 13D/A filed with the SEC on September 8, 2003 by Jai N. Gupta, Shashi A.
Gupta and RSSJ Associates, LLC. Includes 121,655 shares held directly by RSSJ Associates LLC
as well as 24,331 shares subject to warrants held directly by RSSJ Associates LLC, which are
exercisable within 60 days of the Record Date, and 52,300 shares held directly by Jai M.
Gupta, a senior officer of RSSJ Associates, LLC. Mr. and Mrs. Gupta are the sole owners of
RSSJ Associates, LLC and as a result may be deemed to beneficially own the 145,986 shares held
directly by RSSJ Associates, LLC. |
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Includes 12,165 shares held indirectly, 25,000 shares subject to options granted pursuant to
the 1994 Key Employee Stock Option Plan, which are exercisable within 60 days of the Record
Date, as well as 2,433 shares subject to warrants, which are exercisable within 60 days of the
Record Date. |
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Includes 8,500 shares held directly, 24,331 shares held indirectly by a trust for a
retirement account, 110,000 shares subject to options granted pursuant to the 1994 Key
Employee Stock Option Plan, which are exercisable within 60 days of the Record Date, as well
as 4,866 shares subject to warrants which are exercisable within 60 days of the Record Date. |
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Includes 9,925 shares held directly, 19,484 shares held indirectly by a trust for a
retirement account, 44,000 shares subject to options granted pursuant to the 1994 Key Employee
Stock Option Plan, which are exercisable within 60 days of the Record Date, as well as 4,866
shares subject to warrants, which are exercisable within 60 days of the Record Date. |
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Includes 2,225 shares held directly as well as 15,000 shares subject to options granted
pursuant to the 1994 Key Employee Stock Option Plan, which are exercisable within 60 days of
the Record Date. In connection with the sale of the secure network services business on June
30, 2005 to INDUS Corporation, Mr. Sherwood ceased to be employed by the Company and became
and employee of INDUS Corporation. |
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Includes 1,500 shares held directly, 41,285 shares owned by Grofam, L.P., 18,000 shares
subject to options granted pursuant the Non-Employee Directors Stock Option Plan, which are
exercisable within 60 days of the Record Date. Excludes shares held by The Arch C. Scurlock
Childrens Trust, of which Mr. Grover serves as trustee (see note 2 above). |
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Includes 24,331 shares held by the Hewitt Family, LLC as well as 14,000 shares subject to
options granted pursuant to the Non-Employee Directors Stock Option Plan, which are
exercisable within 60 days of the Record Date, and 4,866 shares subject to warrants, which are
exercisable within 60 days of the Record Date. |
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Includes 27,301 shares held directly and 20,076 shares held indirectly by a trust for a
retirement account. |
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Includes 101,491 shares held by the G. and A. Ryles Living Trust dated October 28, 1968, and
1,084 shares subject to options granted pursuant to the Non-Employee Directors Stock Option
Plan, which are exercisable within 60 days of the Record Date. |
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Includes 17,150 shares held directly and 3,689 shares subject to options granted pursuant to
the Non-Employee Directors Stock Option Plan, which are exercisable within 60 days of the
Record Date. Excludes shares held by The Arch C. Scurlock Childrens Trust, of which Mr.
Scurlock serves as a trustee and is a beneficiary (see note 2 above). |
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Includes 28,931 shares held directly as well as 18,000 shares subject to options granted
pursuant to the Non-Employee Directors Stock Option Plan, which are exercisable within 60 days
of the Record Date, and 4,866 shares subject to warrants, which are exercisable within 60 days
of the Record Date. |
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Includes 24,331 shares held directly as well as 9,000 shares subject to options granted
pursuant to the Non-Employee Directors Stock Option Plan, which are exercisable within 60 days
of the Record Date and 4,866 shares subject to warrants, which are exercisable within 60 days
of the Record Date. |
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Includes 329,951 shares held directly, 141,672 shares that may be deemed to be indirectly
beneficially owned, 257,595 shares subject to options, which are exercisable within 60 days of
the Record Date, and 26,763 shares subject to warrants, which are exercisable within 60 days
of the Record Date. |
5
PROPOSAL I ELECTION OF DIRECTORS
The Companys Bylaws, as amended (Bylaws) provide that the Company shall be managed by a
Board of Directors consisting of between three and seven members, the precise number of directors
to be fixed from time to time by resolution of the Board of Directors. The number of directors has
been fixed at seven.
Each director is elected to serve until the next annual meeting of shareholders or until the
election and qualification of his respective successor. The Board of Directors, based upon
recommendation from the Nominating and Corporate Governance Committee, has nominated the nominees
named below, which nominees are currently serving as directors and have indicated their willingness
to continue serving as directors. The Board of Directors knows of no reason why such nominees
would be unable to serve as directors. The Company expects each nominee to be able to serve if
elected, but if any nominee notifies the Company before the meeting that he is unable to do so,
then the proxies will be voted for the remainder of those nominated and, as designated by the Board
of Directors, may be voted (i) for a substitute nominee or nominees, or (ii) to elect such lesser
number to constitute the whole Board of Directors as equals the number of nominees who are able to
serve.
In accordance with the merger agreement pursuant to which the Company acquired Microserv, Inc.
(the Merger Agreement), the Company agreed that the former shareholders of Microserv, Inc., shall
have the right to nominate a director to the Companys Board of Directors so long as such former
shareholders collectively own greater than 50% of the number of shares of Common Stock issued to
them pursuant to the Merger Agreement. As of the Record Date, the former shareholders collectively
owned greater than 50% of the number of shares of Common Stock issued to them pursuant to the
Merger Agreement. Gerald F. Ryles is the nominee of the former shareholders of Microserv Inc. The
Company agreed in the Merger Agreement to recommend, consistent with the fiduciary duties of its
Board of Directors, such nominee to the Companys shareholders and to undertake its best efforts to
secure the election of such nominee. In addition, pursuant to a voting agreement executed in
connection with the Merger Agreement, Charles L. McNew, Joseph Sciacca, Hugh M. Foley and Thomas J.
Basile (a former employee) agreed, subject to certain limitations concerning the qualification of
the nominee, to vote their respective shares of voting capital stock of the Company in favor of the
nominee of the former shareholders of Microserv, Inc. As recommended by the Nominating and
Corporate Governance Committee, the Board of Directors also nominated Mr. Ryles for election as
director.
6
The following table sets forth the name and age of each of the nominees to the Board of
Directors of the Company, together with their respective periods of service as directors and other
positions with the Company:
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Date First |
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Nominee |
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Age |
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Elected |
Principal Occupation and Employment; Other Background |
John H. Grover
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77 |
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1984 |
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John H. Grover, presently Chairman of the Board of
Directors, has been a Director of the Company since
1984. From December 2002 until its liquidation in
December 2003, Mr. Grover served as President of
Research Industries Incorporated, a private
investment company. Prior to such time, he served
as Executive Vice President, Treasurer and Director
of Research Industries Incorporated from 1968 until
June 2003, and as a Director of TransTechnology
Corporation, an aerospace engineering company, from
1969 to 1992. In addition, he presently serves as a
director of Westgate Partners, Inc., a real estate
investment company, World Resources Co., a recycling
company, Parkgate Group, LLC, a real estate
investment company, Aviation Facilities Company,
Inc., a real estate investment company, and Nano-C,
Inc., a chemical manufacturing company. He is a
general partner of Grofam, L.P., an investment
company. |
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Thomas L. Hewitt
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66 |
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2000 |
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Thomas L. Hewitt serves as Chief Executive Officer
of Global Governments LLC, a consulting firm, since
June 2000. He founded Federal Sources, Inc. (FSI)
in December 1984, a market research and consulting
firm, and served as FSIs Chief Executive Officer
until the recent sale of FSI in 2000. Prior to
founding FSI, Mr. Hewitt served as a Senior Vice
President of Kentron, an information technology
professional services company acquired by Planning
Resource Corporation (PRC), a government IT
service company, and held several senior level
positions at Computer Science Corporation, an
information technology systems integration company,
including President of the Infonet Government
Systems Division and Vice President of Program
Development of the Systems Group. Mr. Hewitt is
currently a director of GTSI Corp. (GTSI), a
reseller of software and hardware, and Analex
Corporation, a system integrator company. |
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Charles L. McNew
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53 |
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2000 |
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Charles L. McNew joined the Company in July 1999 and
was appointed President and Chief Executive Officer
in May 2000. He had been acting President and Chief
Executive Officer from April 2000 to May 2000 and
prior to that was Executive Vice President and Chief
Financial Officer. Prior to joining the Company,
from July 1994 through July 1999, Mr. McNew was
Chief Financial Officer and later Chief Operating
Officer of NumereX Corporation, a public Company
which develops and markets communications and
information products and services. |
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Gerald F. Ryles
|
|
|
69 |
|
|
|
2003 |
|
|
Gerald F. Ryles served as Chairman of the Board and
Chief Executive Officer of Microserv, Inc. from
January 1994 until January 2001. From January 2001
until the Companys acquisition by merger of all of
the issued and outstanding capital stock of
Microserv, Inc., on August 29, 2003, Mr. Ryles
served as the Chairman of the Board of Microserv,
Inc. Mr. Ryles also serves as a director of Giant
Campus, Inc., a software company. |
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|
Arch C. Scurlock, Jr.
|
|
|
58 |
|
|
|
2003 |
|
|
Arch C. Scurlock, Jr. has served as a financial
analyst consultant since June 2003. Prior to such
time, he served as Vice President of Research
Industries Incorporated (RII) from 1987 until
December 2003 and as a director of RII from 1983
until December 2003. From 1977 to 1987, Mr.
Scurlock was a chemical engineer at Atlantic
Research Corporation, a government research company. |
7
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|
Date First |
|
|
Nominee |
|
Age |
|
Elected |
Principal Occupation and Employment; Other Background |
Daniel R. Young
|
|
|
71 |
|
|
|
2001 |
|
|
Daniel R. Young is a director of GTSI and Analex
Corp. Mr. Young, former Vice Chairman and Chief
Executive Officer of Federal Data Corporation
(FDC), a government IT service company, retired in
2000 after having served in various executive
capacities for more than two decades. He joined FDC
in 1976 as the Executive Vice President, and in
1985, was elected President and Chief Operating
Officer. Following the acquisition in 1995 of FDC
by The Carlyle Group, a private investment group,
Mr. Young assumed the position of President and
Chief Executive Officer. In 1998, he was elected
Vice Chairman of the Board of Directors. Before
joining FDC, Mr. Young was an executive of Data
Transmission Company, an information technology
company. He ultimately became Executive Vice
President, and, prior to that, held various
engineering, sales and management positions at Texas
Instruments, Inc., a computer equipment
manufacturer. He also served in the U.S. Navy as a
sea officer. |
|
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|
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|
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|
|
John M. Toups
|
|
|
79 |
|
|
|
1993 |
|
|
John M. Toups served as President and Chief
Executive Officer of PRC from 1978 to 1987. Prior
to that he served in various executive positions
with PRC. For a short period of time in 1990, he
served as interim Chairman of the Board of Directors
and Chief Executive Officer of the National Bank of
Washington and Washington Bancorp and is currently a
Director of CACI International, Inc., an information
technology company, NVR, Inc., a home builder
company, and GTSI. |
Governance of the Company
The business of the Company is managed under the direction of the Board of Directors. The
Board of Directors has the responsibility for establishing corporate policies and for the overall
performance of the Company. The Board of Directors meets at least quarterly during the year to
review significant developments affecting the Company and to act upon matters requiring Board of
Directors approval. In addition, the Board of Directors receives monthly reports of significant
activities that occur between meetings. It also may hold special meetings when important matters
require action by the Board of Directors between scheduled quarterly meetings. Members of senior
management attend Board of Directors meetings to report on and discuss their areas of
responsibility. During fiscal year 2005, there were eleven (11) meetings of the Board of
Directors.
All directors attended all of the meetings of the Board of Directors and each meeting of the
committee(s) on which he served is fiscal 2005.
Committees of the Board of Directors and Their Functions
The Board of Directors has established an Audit Committee, Compensation and Employee Benefits
Committee, and Nominating and Corporate Governance Committee, each of which is briefly described
below.
Audit Committee. The Audit Committee assists the Board of Directors in maintaining the
integrity of the Companys financial statements, and of its financial reporting processes and
systems of internal audit controls, and the Companys compliance with legal and regulatory
requirements. The Audit Committee reviews the scope of independent audits and assesses the
results. The Audit Committee meets with management to consider the adequacy of the internal
8
controls and the objectivity of financial reporting. The Audit Committee also meets with the
independent auditors and with appropriate financial personnel concerning these matters. The Audit
Committee selects, compensates, appoints and oversees the Companys independent auditors. The
independent auditors periodically meet alone with the Audit Committee and always have unrestricted
access to the Audit Committee. The Audit Committee also approves related party transactions. The
Audit Committee, which currently consists of Messrs. Toups (Chairman), Young and Hewitt, met ten
(10) times in fiscal 2005. The Board of Directors has determined that each of Messrs. Toups, Young
and Hewitt are independent as defined in applicable rules of the American Stock Exchange Company
Guide (the AMEX Company Guide) and Rule 10A-3 of the Exchange Act and that Messrs. Toups and
Young qualify as audit committee financial experts as defined under Item 401 of Regulation S-K.
Compensation and Employee Benefits Committee. The Compensation and Employee Benefits
Committee administers incentive compensation plans, including stock option plans, and advises the
Board of Directors regarding employee benefit plans. The Compensation and Employee Benefits
Committee establishes the compensation structure for senior managers of the Company, approves the
compensation of senior executives of the Company, and makes recommendations to the independent
directors of the Board of Directors with respect to compensation of the Chief Executive Officer.
The Compensation and Employee Benefits Committee, which currently consists of Messrs. Grover
(Chairman), Toups and Hewitt, met one (1) time in fiscal 2005. Each member is independent as
defined in applicable rules of the AMEX Company Guide. In addition, each member is a non-employee
director as defined in Rule 16b-3(b)(3) of the Exchange Act.
Nominating and Corporate Governance Committee. The Nominating and Corporate Governance
Committee advises and makes recommendations to the Board of Directors on all matters concerning
directorships, including the selection of candidates as nominees for election as directors and
committee membership. The Nominating and Corporate Governance Committee is responsible for
developing corporate governance policies and administering the Code of Business Conduct and Ethics.
The Nominating and Corporate Governance Committee also recommends potential successors for key
management. The Nominating and Corporate Governance Committee, which currently consists of Messrs.
Grover (Chairman), Toups and Young, met one (1) time in fiscal 2005. Each member is independent as
defined in applicable rules of the AMEX Company Guide. On July 23, 2005, the Nominating and
Corporate Governance Committee recommended to the Board of Directors the slate of directors for
election at the Annual Meeting.
Director Nomination Process
General Information. The Company has a standing Nominating and Corporate Governance Committee
of the Board of Directors that is responsible for, among other matters, determining the types of
backgrounds needed to strengthen and balance the Board of Directors, establishing criteria for
selecting new directors, recommending nominees for director and recommending directors for
membership on various Board of Directors committees for consideration of the full Board of
Directors. See the Nominating and Corporate Governance Committee charter, which was attached as an
appendix to the proxy statement for the 2004
9
annual meeting of shareholders filed with the Securities and Exchange Commission (SEC) on
June 16, 2004, for a complete list of the Nominating and Corporate Governance Committees duties
and responsibilities.
Messrs. Grover, Toups and Young constitute the Nominating and Corporate Governance Committee.
All members of the Nominating and Corporate Governance Committee are independent, as defined in the
applicable rules of the AMEX Company Guide.
Consideration of Director Candidates Recommended or Nominated by Shareholders. The Nominating
and Corporate Governance Committee will consider properly submitted shareholder recommendations of
director candidates. A shareholder who wishes to recommend a prospective director nominee should
send a letter to the Chairman of the Nominating and Corporate Governance Committee at: 5250
Cherokee Avenue, Alexandria, VA 22312. Such letter must be signed and dated and the following
information must be included in or attached to the letter:
|
|
|
name and address of the shareholder making the recommendation; |
|
|
|
|
proof that the shareholder was the shareholder of record, and/or beneficial
owner, of the Common Stock as of the date of the letter; |
|
|
|
|
the name, address and resume of the recommended nominee; and |
|
|
|
|
the written consent of the recommended nominee to serve as a director of
the Company if so nominated and elected. |
The deadline for submitting the letter recommending a prospective director nominee for next
years annual meeting of shareholders, is May 1, 2006, provided the shareholder making the
recommendation would like the Nominating and Corporate Governance Committee to consider
recommending such recommended candidate to the full Board of Directors for inclusion into the proxy
materials for the next years annual meeting of shareholders.
In addition, Section 10 of Article III of the Companys Bylaws permits a shareholder to
nominate directors for election at the Companys shareholders meeting, provided the shareholder
follows the procedures summarized below.
|
|
|
shareholder nominations for directors to be elected, which have not been
previously approved by the Nominating and Corporate Governance Committee, must be
submitted to the Chairman of the Nominating and Corporate Governance Committee in
writing by certain deadlines specified in the Bylaws; |
|
|
|
|
each shareholder nomination must set forth the following: |
|
|
|
the name and address of the shareholder making the nomination and
the person(s) nominated; |
|
|
|
|
a representation that the shareholder is a holder of record, and/or
beneficial owner, of voting stock of the Company entitled to vote at the |
10
|
|
|
meeting and intends to appear in person or by proxy at the meeting to vote for
the person(s) nominated; |
|
|
|
|
description of all arrangements and understandings between the
shareholder and each nominee and any other person(s), naming such person(s),
pursuant to which the nomination was submitted by the shareholder; |
|
|
|
|
such other information regarding the shareholder nominee as would
be required to be included in a proxy statement filed pursuant to the proxy
rules of the SEC had the nominee been nominated by the Nominating and Corporate
Governance Committee, including, but not limited to, the principal occupation
of each proposed nominee; and |
|
|
|
|
the consent of each nominee to serve as a director of the Company
if so elected. |
The deadline for submitting shareholder nominations pursuant to the foregoing procedure in
connection with the next annual meeting of shareholders is May 1, 2006.
The Companys Bylaws are available upon the shareholders written request, at no cost, to
Halifax Corporation, 5250 Cherokee Avenue, Alexandria, VA 22312, Attention: Corporate Secretary.
Director Qualifications. In order to be nominated for director, a director candidate must
meet the following criteria:
|
|
|
the director must be a natural person over 21 years of age; |
|
|
|
|
the director should have high-level business experience; |
|
|
|
|
the director should have knowledge about the issues affecting the Companys
business and the industry in which the Company operates; |
|
|
|
|
the director should have high moral character and share the values of the
Company as outlined in the Companys Code of Business Conduct and Ethics; and |
|
|
|
|
the director should have sufficient time to devote the directors energy
and attention to the diligent performance of the directors duties, including, but not
limited to, review of the Company documents, SEC filings and other materials and the
attendance of the Board of Directors and committee meetings, as applicable. |
Additional special criteria apply to directors being considered to serve on a particular
committee of the Board of Directors, including, but not limited to, the Audit Committee. For
instance, the Nominating and Corporate Governance Committee will review whether the director
nominee is independent, as independence is defined in the AMEX Company Guide.
11
Identifying and Evaluating Nominees for Director. The Nominating and Corporate Governance
Committee assesses the appropriate size of the Board of Directors in accordance with the Companys
Articles of Incorporation, as amended, and Bylaws, whether any vacancies on the Board of Directors
are expected and what incumbent directors will stand for re-election at the next annual meeting of
shareholders. If vacancies are anticipated, or otherwise arise, the Nominating and Corporate
Governance Committee considers candidates for director suggested by members of the Nominating and
Corporate Governance Committee and other Board of Directors members as well as management,
shareholders and other parties and makes recommendations to the full Board of Directors regarding
proposed candidates to fill the vacancy. The Nominating and Corporate Governance Committee also
has the sole authority to retain a search firm to identify and evaluate director candidates.
Except for incumbent directors standing for re-election as described below, there are no
differences in the manner in which the Nominating and Corporate Governance Committee evaluates
nominees for director, based on whether the nominee is recommended by a shareholder or any other
party.
In the case of an incumbent director whose term of office expires, the Nominating and
Corporate Governance Committee reviews such directors service to the Company during the past term,
including, but not limited to, the number of Board of Directors and committee meetings attended, as
applicable, quality of participation and whether the candidate continues to meet the general
qualifications for a Board of Directors member outlined above, including the directors
independence, as well as any special qualifications required for a member of a Board of Directors
committee if such director serves on one or more committees of the Board of Directors and makes a
recommendation regarding such directors nomination for reelection to the full Board of Directors.
When a member of the Nominating and Corporate Governance Committee is an incumbent director
eligible to stand for re-election, such director does not participate in the discussion of such
directors recommendation for nomination for election as a director by the Nominating and Corporate
Governance Committee.
In the case of a new director candidate, the Nominating and Corporate Governance Committee
will evaluate whether the nominee is independent, as independence is defined in the AMEX Company
Guide, and whether the nominee meets the qualifications for a Board of Directors member outlined
above as well as any special qualifications applicable to a member of the Board of Directors
committee, on which the nominee may be appointed to serve if elected. In connection with such
evaluation, the Nominating and Corporate Governance Committee determines whether the committee
should interview the nominee, and if warranted, one or more members of the Nominating and Corporate
Governance Committee interview the nominee in person or by telephone.
Upon completing the evaluation, and the interview in case of a new candidate, the Nominating
and Corporate Governance Committee makes a recommendation to the full Board of
Directors as to whether to nominate the director nominee for election at the shareholders
meeting.
Independence of Directors
The Board of Directors has determined that Messrs. Grover, Toups, Hewitt and Young are
independent within the definitions contained in the applicable rules of the AMEX
12
Company Guide. A majority of the Board of Directors members are independent as defined by the applicable rules of
the AMEX Company Guide.
Communication with the Board of Directors
The Companys shareholders may communicate issues or concerns regarding the Companys business
or the functions of the Board of Directors to the Board of Directors or individual members of the
Board of Directors, including the Chairman of the Boards Nominating and Corporate Governance
Committee, Compensation and Employee Benefits Committee or Audit Committee, c/o the Secretary,
Halifax Corporation, 5250 Cherokee Avenue, Alexandria, VA 22312.
The Secretary will review all correspondence and will create a log of all correspondence
received. The Secretary will periodically forward any correspondence received from a holder of the
Companys securities which deals with concerns regarding the Companys business or with the
functions of its Board of Directors or which he otherwise determines requires their attention, to
the Board of Directors or to the member of the Board of Directors to whom the correspondence is
addressed. Directors may at any time review the log of all correspondence received and request
copies of any such correspondence. Concerns relating to questionable accounting, internal controls
or auditing matters will be brought to the attention of the Board of Directors in accordance with
the procedures established by the Audit Committee with respect to such matters and set forth in the
Companys Whistle Blower Policy.
Attendance at Annual Meetings of Shareholders
The Board of Directors has adopted a policy that a majority of the Companys directors attend
the Companys Annual Meeting of Shareholders. All of the Companys directors attended last years
annual meeting of shareholders.
Director Compensation
Directors who are not officers of the Company receive an annual fee of $1,000. Non-employee
directors also receive $2,000 for each regular meeting of the Board of Directors attended in person
and $1,000 for each regular meeting of the Board of Directors attended telephonically. In
addition, non-employee directors receive $1,000 for each special meeting of the Board of Directors
attended. Members of the Board of Directors are also reimbursed for reasonable expenses incurred
in connection with attending meetings of the Board of Directors and of committees of the Board of
Directors. Under the Non-Employee Directors Stock Option Plan, each director was granted options
to purchase 5,000 shares of Common Stock on the first of the month following the date of the annual
meeting of shareholders on which he was initially
elected and was granted options to purchase up to 2,000 shares of Common Stock on each annual
re-election by the shareholders as a director of the Company. Such options were granted at an
exercise price equal to or greater than the fair market value of the Common Stock on the date of
grant. No further options may be granted pursuant to the Non-Employee Directors Stock Option Plan.
13
In fiscal 2005, Messrs. Grover, Hewitt, Scurlock, Young and Toups each received $13,000 and
Mr. Ryles received $12,000 for attending meetings of the Board of Directors. In fiscal 2005, Mr.
Ryles was granted options to purchase 5,000 shares of Common Stock at an exercise price per share
of $4.47 per share. These options vest equally monthly over sixty months. In fiscal 2005, each
other non-employee director was granted options to purchase 2,000 shares of Common Stock at an
exercise price per share of $4.47. These options vest equally monthly over twelve months.
The following table sets forth information concerning options granted to non-employee
directors as of March 31, 2005.
Non-Employee Directors Stock Option Plan
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percent Total |
|
|
|
|
|
|
|
|
|
Potential Realizable Value at |
|
|
|
|
|
|
Options Granted |
|
Exercise |
|
|
|
|
|
Assured Annual Rates of Stock |
|
|
Options |
|
to Employees in |
|
or Base |
|
Expiration |
|
Price Appreciation for |
Name |
|
Granted |
|
Fiscal Year |
|
Price ($) |
|
Date |
|
Option Term(1) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5%($) |
|
10%($) |
John H. Grover |
|
|
2,000 |
|
|
|
1.3 |
% |
|
$ |
4.47 |
|
|
|
7/22/14 |
|
|
$ |
5,623 |
|
|
$ |
14,248 |
|
Chairman of the Board |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas L. Hewitt |
|
|
2,000 |
|
|
|
1.3 |
|
|
|
4.47 |
|
|
|
7/22/14 |
|
|
|
5,623 |
|
|
|
14,248 |
|
Director |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerald F. Ryles |
|
|
5,000 |
|
|
|
33.3 |
|
|
|
4.47 |
|
|
|
7/22/14 |
|
|
|
14,056 |
|
|
|
35,620 |
|
Director |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arch C. Scurlock, Jr. |
|
|
2,000 |
|
|
|
1.3 |
|
|
|
4.47 |
|
|
|
7/22/14 |
|
|
|
5,623 |
|
|
|
14,248 |
|
Director |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John M. Toups |
|
|
2,000 |
|
|
|
1.3 |
|
|
|
4.47 |
|
|
|
7/22/14 |
|
|
|
5,623 |
|
|
|
14,248 |
|
Director |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Daniel R. Young |
|
|
2,000 |
|
|
|
1.3 |
|
|
|
4.47 |
|
|
|
7/22/14 |
|
|
|
5,623 |
|
|
|
14,248 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Director |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
|
|
15,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
42,171 |
|
|
$ |
106,860 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Represents the potential realizable value assuming that the market price of the underlying
security appreciates at annualized rates of 5 and 10 percent over the term of the award. |
THE BOARD UNANIMOUSLY RECOMMENDS THAT SHAREHOLDERS VOTE FOR THE NOMINEES FOR DIRECTOR.
14
REPORT OF THE COMPENSATION AND EMPLOYEE BENEFITS COMMITTEE
The overall philosophy regarding compensation of the Companys executive officers, including
the Named Executive Officers, continues to be based upon the concept that in order to achieve the
Companys objectives of progress, growth and profitability it is necessary to attract and retain
qualified executives who are motivated to provide a high level of performance. A vital element in
this motivation is to offer an executive compensation program that is not only competitive but
rewards those executives whose efforts enable the Company to achieve its goals. To accomplish this
objective, the Compensation and Employee Benefits Committee has an established policy whereby a
significant portion of an executive officers total compensation is related directly to the
performance of the Company resulting in the interest of the Companys executive officers being
parallel with the interests of its shareholders.
The executive compensation program includes three elements, which are intended to constitute a
flexible and balanced method of establishing total compensation. These are base salary, annual
bonus and stock options. When combined, these elements are intended to provide key executives
sufficient motivation and incentives so that their efforts will maximize corporate performance
thereby enhancing shareholder value. In accomplishing this objective, the compensation program
seeks to balance performance rewards with what is reasonable under the total circumstances
including the competitiveness of the executive marketplace.
Base Salary. The base salaries of the executive officers, including the Chief Executive
Officer, are a reflection of the size of the Company, the scope of responsibility of each
individual, the extent of experience in their particular positions, individual performance for the
previous year and market conditions. Reviewed annually, base salaries are related indirectly to
the Companys performance and upon the exercise of subjective judgment of the Compensation and
Employee Benefits Committee and, with respect to officers other than the Chief Executive Officer,
Mr. McNew. Messrs. Foleys, Sciaccas, Sherwoods and Scotts base salaries for fiscal year 2006
will remain at $150,000, $160,000, $125,052 and $171,538, respectively, until otherwise determined
by the Compensation and Employee Benefits Committee. In connection with the sale of the secure
network services business on June 30, 2005, Mr. Sherwood ceased to be employed by the Company.
Mr. McNew was appointed President and Chief Executive Officer effective May 8, 2000. Prior to
that, Mr. McNew served as Executive Vice President of the Company from July 1999 and Chief
Financial Officer from September 1999. His base salary is reviewed annually. For fiscal year
2006, based upon the Companys financial condition, Mr. McNews base salary will remain at
$240,000, until otherwise recommended by the Compensation and Employee Benefits Committee to the
independent directors on the Board of Directors and determined by such directors.
Incentive Compensation. The second component of the executive compensation program is
incentive compensation related to the achievement of business plan objectives, including specified
earnings targets. Based upon recommendations by the Compensation and Employee Benefits Committee,
the business plan and related objectives are reviewed and approved by the full Board of Directors
with respect to the executive officers, other than the Chief Executive Officer, and by the independent directors of the Board of Directors with respect to the Chief
15
Executive Officer. Executives who qualify under the program are monetarily awarded if specific
objectives are achieved and can be further rewarded, based upon a formula calculation if assigned
objectives are exceeded.
For fiscal 2005, Mr. McNew was eligible to receive a bonus up to $75,000 and Messrs. Foley,
Sciacca, Sherwood and Scott were eligible to receive a bonus up to $25,000. Because the Company
had a loss for fiscal 2005, neither Mr. McNew nor any other executive officer earned incentive
compensation for the fiscal year ended March 31, 2005.
For the fiscal year ended March 31, 2006, the Compensation Committee and Employee Benefits
Committee and the Board of Directors have not determined the parameters of the incentive
compensation program.
Equity Compensation. The final component of the executive compensation program is the 1994
Key Employee Stock Option Plan (Plan) which was adopted and approved by the Companys
shareholders at the 1994 annual meeting and is for the benefit of the Companys key employees,
including officers, who meet certain criteria. The purpose of the Plan is to attract, motivate,
and retain those highly competent individuals upon whose judgment, initiative, and leadership, the
continued success of the Company depends. It also ensures our executive team is focused on
shareholder value. The Plan is administered by a committee of three members of the Board of
Directors who are not eligible to participate in the Plan. Subject to the provisions of the Plan,
the Committee has sole discretion and authority to determine from among eligible employees those to
whom and time or times at which, options may be granted, the numbers of shares of Common Stock to
be subject to each option, and the type of option to be granted. During fiscal 2005, Messrs.
McNew, Foley and Sciacca were granted options to acquire 25,000, 12,500 and 10,000 shares of the
Common Stock, respectively, at an exercise price of $4.45 per share and Mr. Sherwood was granted
options to acquire 1,000 shares of Common Stock at an exercise price of $5.02 per share. No
additional options may be granted under the Plan.
If the 2005 Stock Option and Incentive Plan is approved at the Annual Meeting, the executive
officers will be eligible to participate in such plan. The 2005 Stock Option and Incentive Plan
will replace the Plan.
No member of the Compensation and Employee Benefits Committee is a former or current officer
or employee of the Company or any of its subsidiaries.
|
|
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|
|
Compensation and Employee Benefits Committee |
|
|
|
|
|
|
|
|
|
|
|
|
|
John H. Grover (Chairman) |
|
|
|
|
|
|
John M. Toups |
|
|
|
|
|
|
Thomas Hewitt |
|
|
16
EXECUTIVE COMPENSATION
The following table sets forth information relating to the Named Executive Officers, for
services rendered in all capacities during the fiscal years ended March 31, 2005, 2004 and 2003.
Summary Compensation Table
|
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Long-Term |
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|
|
|
|
|
Compensation |
|
|
|
|
Annual Compensation |
|
Awards |
|
|
|
|
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|
|
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|
|
Securities |
|
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|
Underlying |
|
All Other |
Name and Principal Position |
|
Year |
|
Salary ($) |
|
Options (#) |
|
Compensation ($) |
Charles L. McNew |
|
|
2005 |
|
|
$ |
240,000 |
|
|
|
25,000 |
|
|
$ |
3,456 |
(1) |
President and Chief |
|
|
2004 |
|
|
|
219,865 |
|
|
|
|
|
|
|
5,216 |
|
Executive Officer |
|
|
2003 |
|
|
|
227,535 |
|
|
|
10,000 |
|
|
|
5,082 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Hugh M. Foley |
|
|
2005 |
|
|
$ |
145,000 |
|
|
|
12,500 |
|
|
$ |
4,779 |
(2) |
Vice President, |
|
|
2004 |
|
|
|
126,240 |
|
|
|
|
|
|
|
6,132 |
|
Operations |
|
|
2003 |
|
|
|
136,000 |
|
|
|
5,000 |
|
|
|
5,918 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Joseph Sciacca |
|
|
2005 |
|
|
$ |
160,000 |
|
|
|
10,000 |
|
|
$ |
11,409 |
(3) |
Vice President of |
|
|
2004 |
|
|
|
147,491 |
|
|
|
|
|
|
|
9,772 |
|
Finance and Chief Financial Officer |
|
|
2003 |
|
|
|
153,926 |
|
|
|
16,000 |
|
|
|
9,425 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James L. Sherwood, IV(4) |
|
|
2005 |
|
|
$ |
125,052 |
|
|
|
1,000 |
|
|
$ |
8,071 |
(5) |
Vice President, |
|
|
2004 |
|
|
|
123,398 |
|
|
|
|
|
|
|
7,293 |
|
Contracts and Administration |
|
|
2003 |
|
|
|
135,403 |
|
|
|
1,000 |
|
|
|
7,126 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jonathan L. Scott |
|
|
2005 |
|
|
$ |
218,273 |
(6) |
|
|
|
|
|
$ |
16,270 |
(7) |
Senior Vice President, |
|
|
2004 |
|
|
|
120,808 |
(8) |
|
|
20,000 |
|
|
|
8,476 |
|
Sales and Marketing |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Includes Company contributions of $2,133 to the 401(k) plan and $408 to the health and
benefit plans and an automobile allowance of $925. |
|
(2) |
|
Includes Company contributions of $1,152 to the 401(k) plan and $3,327 to health and welfare
plans. |
|
(3) |
|
Includes Company contributions of $1,603 to the 401(k) plan and $9,806 to the health and
welfare plans. |
|
(4) |
|
In connection with the sale of the secure network services business on June 30, 2005 to INDUS
Corporation, Mr. Sherwood ceased to be employed by the Company and became an employee of INDUS
Corporation. |
|
(5) |
|
Includes Company contributions of $1,135 to the 401(k) plan and $6,936 to health and welfare
plans. |
|
(6) |
|
Includes $46,735 in commissions earned by Mr. Scott. |
|
(7) |
|
Includes Company contributions of $9,071 to health and welfare plans and an automobile
allowance of $7,199. |
|
(8) |
|
Includes $33,935 in commissions earned by Mr. Scott. |
17
The following table sets forth information regarding options to purchase shares of Common
Stock granted to the Named Executive Officers during fiscal 2005 pursuant to the 1994 Key Employee
Stock Option Plan.
Option Grants in Fiscal Year 2005
|
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|
|
|
|
|
|
|
|
|
|
|
|
Individual Grants |
|
|
|
|
|
|
|
|
Percentage of |
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
Total |
|
|
|
|
|
|
|
|
|
Potential Realized Value at |
|
|
Securities |
|
Options |
|
|
|
|
|
|
|
|
|
Assumed Annual Rates of |
|
|
Underlying |
|
Granted |
|
Exercise |
|
|
|
|
|
Stock Price Appreciation for |
|
|
Options |
|
to Employees in |
|
or Base |
|
Expiration |
|
Option Term(2) |
Name |
|
Granted |
|
Fiscal Year |
|
Price ($) |
|
Date |
|
5%($) |
|
10%($) |
Charles L. McNew |
|
|
25,000 |
|
|
|
33.8 |
% |
|
$ |
4.45 |
|
|
|
4/22/14 |
|
|
$ |
69,965 |
|
|
$ |
177,304 |
|
President/Chief Executive
Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Hugh M. Foley |
|
|
12,500 |
|
|
|
16.9 |
|
|
|
4.45 |
|
|
|
4/22/14 |
|
|
|
34,982 |
|
|
|
88,652 |
|
Vice President, Operations |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Joseph Sciacca |
|
|
10,000 |
|
|
|
13.5 |
|
|
|
4.45 |
|
|
|
4/22/14 |
|
|
|
27,986 |
|
|
|
70,922 |
|
Vice President of Finance
and Chief Financial
Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James L. Sherwood, IV |
|
|
1,000 |
|
|
|
1.4 |
|
|
|
5.02 |
|
|
|
9/14/14 |
|
|
|
3,127 |
|
|
|
8,001 |
|
Vice President, Contracts
and Administration |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jonathan L. Scott |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Vice President, Sales and
Marketing |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
On April 23, 2004, options to purchase 25,000, 12,500 and 10,000 shares of Common Stock
were granted to Messrs. McNew, Foley and Sciacca, respectively. On September 14, 2004,
options to purchase 1,000 shares of Common Stock were granted to Mr. Sherwood. These options
were granted under the 1994 Key Employee Stock Option Plan. In connection with the sale of
the secure network services business on June 30, 2005 to INDUS Corporation, Mr. Sherwood
ceased to be employed by the Company and became an employee of INDUS Corporation. |
|
(2) |
|
Represents the potential realizable value assuming that the market price of the underlying
security appreciates at annualized rates of 5 and 10 percent over the term of the award. |
18
The following table sets forth the information regarding option exercises by the Named
Executive Officers during fiscal 2005.
Aggregated Option Exercises and Fiscal Year-End Option Value
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares |
|
|
|
|
|
|
|
|
|
|
Acquired |
|
|
|
|
|
Number of Securities |
|
Value of Unexercised In-The- |
|
|
on |
|
|
|
|
|
Underlying Unexercised |
|
Money Options at Fiscal Year- |
|
|
Exercise |
|
Value |
|
Options at Fiscal Year-End |
|
End(1) |
Name |
|
(#) |
|
Realized($) |
|
Exercisable |
|
Unexercisable |
|
Exercisable |
|
Unexercisable |
Charles L. McNew |
|
|
|
|
|
|
|
|
|
|
110,000 |
|
|
|
20,000 |
|
|
$ |
4,175 |
|
|
$ |
9,525 |
|
President/Chief Executive
Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Hugh M. Foley |
|
|
|
|
|
|
|
|
|
|
25,000 |
|
|
|
5,000 |
|
|
|
1,488 |
|
|
|
4,163 |
|
Vice President,
Operations |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Joseph Sciacca |
|
|
|
|
|
|
|
|
|
|
44,000 |
|
|
|
17,000 |
|
|
|
3,005 |
|
|
|
7,815 |
|
Vice President of
Finance and Chief
Financial Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James L. Sherwood, IV |
|
|
|
|
|
|
|
|
|
|
11,000 |
|
|
|
4,000 |
|
|
|
4,100 |
|
|
|
2,280 |
|
Vice President,
Contracts and
Administration |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jonathan L. Scott |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
|
|
|
|
|
|
Vice President, Sales and
Marketing |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Represents the aggregate market value (market price of Common Stock less the exercise
price) of the options granted based upon the closing sales price per share of $4.17 on March
31, 2005. |
Severance Arrangements
On May 8, 2000, the Company entered into an Executive Severance Agreement with Mr. McNew, the
Companys President and Chief Executive Officer. This agreement provides benefits under certain
circumstances including a change in control of the Company and remains in effect so long as Mr.
McNew continues to be employed by the Company. It confirms that employment is at will and provides
for termination without additional compensation in the event of death, resignation, retirement or
for cause, as defined in the agreement. Except in connection with a change of control event as
defined in the agreement termination for any other reason results in compensation equal to twelve
months salary. In the event of termination within one year after a change in control, Mr. McNew
would receive compensation equal to twenty-four months salary subject to statutory limitations. In
the event Mr. McNew was terminated without cause, on March 31, 2005, he would have been entitled to
a termination payment of approximately $480,000.
The Company entered into termination/separation agreements on May 10, 2000 with Mr. Sciacca
and on January 17, 2003 with Mr. Foley. On March 20, 2003, Mr. Sciaccas termination/separation
agreement was modified to increase the period of payment in the event of termination without cause
from six to nine months.
19
For the above named individuals in the immediately preceding paragraph, in the event of
involuntary termination without cause, the Company will continue to pay the then current
individuals salary for a period of six months for Mr. Foley and nine months for Mr. Sciacca from
the date of termination. In the event Messrs. Sciacca or Foley were terminated, without cause, on
March 31, 2005, they would each have been entitled to a termination payment of approximately
$120,000 and $75,000, respectively.
In connection with the acquisition of Microserv, Inc. on August 29, 2003, the Company entered
into a severance and restricted agreement with Mr. Scott. In the event of involuntary termination
without cause, the Company will continue to pay the then current salary through August 29, 2006,
payable during the twelve months following such termination. In the event Mr. Scott was terminated
without cause on March 31, 2005, he would have been entitled to a termination payment of
approximately $171,000.
The Company had a termination/separation agreement with Mr. Sherwood dated as of November 15,
1999 and amended on March 15, 2005. Under this agreement, the Company was required to pay the then
current salary of Mr. Sherwood for a period of nine months from the date of termination in the
event of an involuntary termination without cause. In connection with the sale of the secure
network services business on June 30, 2005 to INDUS Corporation, this agreement terminated as Mr.
Sherwood ceased to be employed by the Company and became an employee of INDUS Corporation.
Employee Benefit Plans
1994 Key Employee Stock Option Plan
The purpose of the Plan is to assist the Company in attracting and retaining highly competent
employees and to act as an incentive in motivating selected officers and other key employees to
achieve long-germ corporate objectives. The aggregate number of shares of Common Stock that may be
issued under the Plan is 400,000 subject to adjustment in the event of stock splits, stock
dividends or other recapitalization of the Companys Common Stock. All of the Companys employees
of any present or future parent or subsidiary corporation are eligible to receive an option or
options under the Plan. Currently, the Compensation and Employee Benefits Committee administers
the Plan and selects individuals to receive options. No further stock options may be granted under
the Plan.
As of March 31, 2005, 352,500 stock options had been awarded under the Plan. As of July 8,
2005, stock options for an aggregate of 352,500 shares were awarded under the Plan of which options
to purchase an aggregate of 261,000 shares were awarded to executive officers at exercise prices
ranging from $3.10 to $7.56 per share.
Incentive Compensation Program
Annually, the Board of Directors approves an incentive compensation program for
management-level employees. Based upon the recommendations by the Compensation and Employee
Benefits Committees, the Board of Directors sets business plan objectives, including
certain specified earnings targets, for the Company and individuals. The bonus amount changes
20
depending on the employees position with the Company and upon the attainment of individual
objectives and Company objectives. For fiscal 2005, Mr. McNew was eligible to receive a bonus up
to $75,000 and Messrs. Foley, Sciacca and Scott were eligible to receive a bonus up to $25,000. No
executive officer received a bonus in fiscal 2005. The Compensation and Employee Benefits
Committee and the Board of Directors have not determined the parameters of the incentive
compensation program for fiscal 2006
2005 Stock Option and Stock Incentive Plan
If the 2005 Stock Option and Stock Incentive Plan is approved by shareholders at the Annual
Meeting, the executive officers will be eligible to participate in such plan. See Proposal 2
Approval of 2005 Stock Option and Stock Incentive Plan for more information.
CERTAIN TRANSACTIONS
On June 29, 2005, the Company amended its 8% promissory notes dated October 8, 1998, October
13, 1998, November 2, 1998 and November 5, 1998 and 7% convertible subordinated debentures dated
January 27, 1998, as amended on August 7, 2003 and September 30, 2003, to extend the maturity date
to July 1, 2007, which date is the next day immediately succeeding the expiration of the Companys
second amended and restated loan and security agreement with Provident Bank. The holders of the 8%
promissory notes and 7% convertible subordinated debentures are The Arch C. Scurlock Childrens
Trust (the Childrens Trust) and Nancy M. Scurlock. Both are greater than 10% shareholders of
the Common Stock. Arch C. Scurlock, Jr., a beneficiary and trustee of the Childrens Trust, and
John H. Gover, a trustee of the Childrens Trust, are our directors. Subject to the prior approval
of Provident Bank, which was obtained, the Company agreed to make principal and accrued interest
payments on the 8% promissory notes and 7% convertible subordinated debentures aggregating $1.5
million. Subsequent to year end, the Company used a portion of the proceeds from the sale of its
secure network services business to make repay certain 8% promissory notes and the 7% convertible
subordinated debentures. As a result of this transaction, the 7% convertible subordinated
debentures in the aggregate principal amount of $400,000 were repaid, the 8% promissory notes dated
October 8, 1998 in the aggregate principal amount of $500,000 were repaid and the 8% promissory
notes dated October 13, 1998 in the aggregate principal amount of $500,000 were repaid. Also,
accrued interest in the aggregate amount of $100,000 was paid to the holders of the 7% convertible
subordinated debentures, and 8% promissory notes dated October 8, 1998, October 13, 1998, November
2, 1998 and November 5, 1998.
In accordance with the Merger Agreement, as partial consideration for the acquisition of
Microserv, Inc., the Company issued to the former shareholders of Microserv, Inc. promissory notes
in an aggregate principal amount of $493,934, subject to reduction and setoff rights of the Company
in accordance with the terms of the Merger Agreement. As a result of this transaction, the G. and
A. Ryles Living Trust of which Gerald Ryles, a director of the Company, is the manager, Jonathan L.
Scott, an executive officer of the Company, and Gary Lukowski, a greater than 5% holder of the
Common Stock, received notes worth and aggregate principal amount of $113,395, $52,934 and
$176,279, respectively. The entire principal amount of each of the notes issued to the former shareholders of Microserv was due and payable on or before February 28,
2005. These notes accrued interest at a rate of 5% per annum, which accrued but unpaid interest
21
was required to be paid by the Company on a quarterly basis. Due to the non-compliance with the
Companys revolving credit agreement with Provident Bank at December 31, 2004, the notes were not
repaid on February 1, 2005, and were classified as current notes payable. As a result of the
non-payment, if the holders requested acceleration of the notes, the notes would have become due
and immediately payable. The holders did not request acceleration. As a result of the non-payment,
the interest on these notes increased to 10%. Subsequent to year end, with the consent of
Provident Bank, the Company used a portion of the proceeds from the sale of its secure network
services business to repay these notes (including accrued interest) in full.
22
PERFORMANCE GRAPHSHAREHOLDERS RETURN
Set forth below is a graph comparing the cumulative total return of the Standard & Poors
(S&P) 500 Composite Stock Index (S&P 500) and the Technology Sector Composite Index compiled by
S&P. The graph assumes a $100 initial investment on March 31, 2000 and a reinvestment of dividends
in the Company and each of the companies reported in the indices through March 31, 2005.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Cumulative Total Return |
|
|
3/00 |
|
3/01 |
|
3/02 |
|
3/03 |
|
3/04 |
|
3/05 |
Halifax Corporation |
|
$ |
100.00 |
|
|
$ |
33.87 |
|
|
$ |
52.41 |
|
|
$ |
41.38 |
|
|
$ |
60.28 |
|
|
$ |
57.52 |
|
S&P500 |
|
|
100.00 |
|
|
|
78.32 |
|
|
|
78.51 |
|
|
|
59.07 |
|
|
|
79.82 |
|
|
|
85.16 |
|
Technology Sector
Composite Index |
|
|
100.00 |
|
|
|
37.57 |
|
|
|
35.71 |
|
|
|
24.05 |
|
|
|
34.65 |
|
|
|
33.78 |
|
23
REPORT OF THE AUDIT COMMITTEE
The Audit Committee of the Board of Directors of the Company has reviewed and discussed the
audited consolidated financial statements of the Company and its subsidiaries with management of
the Company and Grant Thornton LLP, independent public accountants for the Company. Management
represented to the Audit Committee that the Companys audited consolidated financial statements
were prepared in accordance with generally accepted accounting principles in the United States.
The Audit Committee has discussed with Grant Thornton LLP the matters required to be discussed
by Statement on Auditing Standards No. 61, Communication with Audit Committees, as amended.
The Audit Committee has received the written disclosures and confirming letter from Grant
Thornton LLP required by Independence Standards Board Standard No. 1, Independence Discussions
with Audit Committees, and has discussed with Grant Thornton LLP their independence from the
Company.
Based on these reviews and discussions with management of the Company and Grant Thornton LLP
referred to above, the Audit Committee has recommended to the Board of Directors that the audited
consolidated financial statements of the Company and its subsidiaries for the fiscal year ended
March 31 2005 be included in the Companys Annual Report on Form 10-K for the year ended March 31,
2005.
This Audit Committee Report shall not be deemed incorporated by reference in any document
previously or subsequently filed with the SEC that incorporates by reference all or any portion of
this proxy statement.
The Board of Directors has adopted a written Audit Committee Charter, which was attached as an
appendix to the proxy statement for the 2004 Annual Meeting of Shareholders filed with the SEC on
June 16, 2004.
|
|
|
|
|
Audit Committee |
|
|
|
|
|
John M. Toups, Chairman |
|
|
Daniel R. Young |
|
|
Thomas L. Hewitt |
24
PROPOSAL 2 APPROVAL OF 2005 STOCK OPTION AND STOCK INCENTIVE PLAN
General
The Company adopted the 2005 Stock Option and Stock Incentive Plan (the Incentive Plan) on
April 17, 2005. The purpose of the Incentive Plan is to promote the long-term interests of the
Company and its shareholders by providing a means for attracting and retaining officers, directors
and other key employees of and consultants to the Company and its affiliates by providing for
awards in the form of Common Stock.
The reason for seeking shareholder approval of Proposal 2 is to satisfy requirements of the
Internal Revenue Code of 1986, as amended (the Code), which require shareholder approval in order
for options granted for the additional shares issuable under the Incentive Plan to qualify as
Incentive Stock Options (as defined below) to the extent so designated and for the Incentive Plan
to satisfy one of the conditions of Section 162(m) of the Code applicable to performance-based
compensation. In addition, shareholder approval of Proposal 2 is required to comply with Section
711 of the American Stock Exchange Company Guide, which requires shareholder approval to establish
a stock option or purchase plan or other equity compensation arrangement pursuant to which options
or stock may be acquired by officers, directors, employees or consultants.
Set forth below is a summary of the provisions of the Incentive Plan. This summary is
qualified in its entirety by the detailed provisions of the text of the actual Incentive Plan,
which is set forth as Appendix A to this Proxy Statement.
The Board of Directors believes that the Company and its shareholders benefit significantly
from having the Companys officers, directors, important consultants and key employees receive
awards of restricted stock or options to purchase Common Stock, and that the opportunity thus
afforded such persons to acquire Common Stock is an essential element of an effective management
incentive program. The Board of Directors also believes that options, particularly Incentive Stock
Options, are valuable in attracting and retaining highly qualified personnel and in providing
additional motivation to such personnel to use their best efforts on behalf of the Company and its
shareholders. However, because awards under the Incentive Plan will be made primarily to
directors, officers and key employees of the Company, the award of additional shares under the
Incentive Plan would have the effect of further increasing managements ownership of the Company,
which may make it more difficult for a third party to acquire control of the Company.
Eligibility
All officers, directors and key employees of and important consultants to the Company and of
or to any present or future Company parent or subsidiary corporation are eligible to receive an
option or options or awards of restricted stock under the Incentive Plan. As of July 8, 2005,
approximately five officers, six non-employee directors, and 25 key employees are eligible to
participate in the Incentive Plan.
25
Awards Under the Incentive Plan
Awards made pursuant to the Incentive Plan may be in the form of options or grants of shares
of restricted stock. Options granted under the Incentive Plan may be Incentive Stock Options or
Non-Qualified Stock Options. An Incentive Stock Option is an option which satisfies all of the
requirements of Section 422 of the Code and the regulations thereunder, and a Non-Qualified Stock
Option is an option which either does not satisfy all of those requirements or the terms of the
option provide that it will not be treated as an Incentive Stock Option. Unless the context
otherwise requires, the term option includes both Incentive Stock Options and Non-Qualified Stock
Options. The Committee, as described below, may also grant awards entitling the participant to
receive a stated number shares of Common Stock, which awards may be subject to restrictions or
forfeiture for a period of time as stipulated by the Board of Directors or the Committee, as
applicable. The dollar value of awards of restricted stock granted under the Incentive Plan shall
be based upon the fair market value of Common Stock on the date of grant.
Administration
The Incentive Plan shall be administered by the Board of Directors of the Company, or a
Compensation and Employee Benefits Committee appointed by the Companys Board of Directors.
Pursuant to the terms of the Incentive Plan, the Compensation Committee must consist of a minimum
of two and a maximum of five members of the Board of Directors, each of whom shall be a
Non-Employee Director within the meaning of Exchange Act Rule 16b-3(b)(3) or any future
corresponding rule, except that the failure of the Compensation Committee for any reason to be
composed solely of Non-Employee Directors shall not prevent an option or restricted stock award
from being considered granted under the Incentive Plan. References to the term Committee under
this Proposal 2 refer to either the Companys Board of Directors or a Compensation and Employee
Benefits Committee comprised of Non-Employee Directors. Under the Incentive Plan, the Committee
has the right to adopt such rules for the conduct of its business and the administration of the
Incentive Plan as it considers desirable. The Committee has the right to construe the Incentive
Plan and the options or awards of restricted stock issued pursuant to it, to correct defects and
omissions and to reconcile inconsistencies to the extent necessary to effectuate the purpose of the
Incentive Plan and the options or awards of restricted stock issued pursuant to it.
Common Stock Subject to the Incentive Plan
Pursuant to the terms of the Incentive Plan, 260,000 shares of Common Stock were reserved for
issuance upon the exercise of options or awards of restricted stock granted under the Incentive
Plan. Of the aggregate amount of shares of Common Stock issuable under the Incentive Plan, 60,000
shares are reserved for issuance exclusively to directors of the Company who are not also officers
or employees of the Company (the Outside Director Reserve) and the remaining 200,000 shares are
reserved for issuance exclusively to officers and key employees of and important consultants to the
Company (the Employee Reserve). Up to 200,000 shares of Common Stock may be issued upon the
exercise of Incentive Stock Options. As of July 25, 2005, the market value of the Common Stock was
$4.00 per share, as listed on the American Stock Exchange.
26
Limitation on Maximum Number of Options Awarded
The Incentive Plan provides that the maximum number of options or restricted stock which may
be awarded to any single participant under the Incentive Plan shall be no more than is equal to 90%
of the shares reserved for issuance from the Outside Director Reserve for awards to outside
directors of the Company and shall be no more than is equal to 90% of the shares reserved for
issuance from the Employee Reserve for awards to officers and key employees of and important
consultants to the Company. The purpose of this limitation is to enable awards of options made
pursuant to the Incentive Plan to comply with one of the conditions of Section 162(m) of the Code,
which limits the annual deductibility of compensation paid to the Companys named executive
officers, as that term is defined in Item 402(a)(3) of Regulation S-K unless it is performance
based.
Exercise Price of Options/Payment of Exercise Price
The option price for options issued under the Incentive Plan shall be at least equal to the
fair market value of Common Stock on the date of grant of the option. The exercise price of an
option may be paid in cash or the delivery of already owned shares of Common Stock of the Company
having a fair market value equal to the exercise price, or a combination thereof.
The Board of Directors has interpreted the provision of the Incentive Plan that allows payment
of the option price in Common Stock of the Company to permit the pyramiding of shares in
successive exercises. Thus, an optionee could initially exercise an option in part, acquiring a
small number of shares of Common Stock, and immediately thereafter effect further exercises of the
option, using the Common Stock acquired upon earlier exercises to pay for an increasingly greater
number of shares received on each successive exercise. This procedure could permit an optionee to
pay the option price by using a single share of Common Stock or a small number of shares of Common
Stock and to acquire a number of shares of Common Stock having an aggregate fair market value equal
to the excess of (a) the fair market value of all shares to which the option relates over (b) the
aggregate exercise price under the option.
Special Provisions for Incentive Stock Options
The maximum aggregate fair market value of the shares of Common Stock (determined when the
Incentive Stock Option is granted) with respect to which Incentive Stock Options are first
exercisable by an employee in any calendar year cannot exceed $100,000. In addition, no Incentive
Stock Option may be granted to an employee owning directly or indirectly stock possessing more than
10% of the total combined voting power of all classes of stock of the Company, unless the exercise
price is set at not less than 110% of the fair market value of the shares subject to such Incentive
Stock Option on the date of the grant and such Incentive Stock Option expires not later than five
years from the date of grant. No Incentive Stock Option granted under the Incentive Plan is
assignable or transferable, otherwise than by will or by the laws of descent and distribution.
Except in the event of death or disability, any Incentive Stock Option granted under the Incentive
Plan is exercisable only during the lifetime of an optionee, and is exercisable only by such
optionee. Awards of Non-Qualified Stock Options are not subject to these special limitations.
27
Exercisability and Expiration of Options
All options granted pursuant to the Incentive Plan are exercisable in accordance with a
vesting schedule (if any), which is set by the Committee at the time of grant. The expiration date
of an option is also determined by the Committee at the time of grant, but in no event will an
option be exercisable after the expiration of ten years from the date of grant of the option.
All unexercised options of officers and key employees of the Company terminate three months
following the date on which the officers or key employees employment with the Company terminates,
other than by reason of disability or death. An exercisable option held by an officer or key
employee who dies or who ceases to be employed by the Company because of disability may be
exercised by the officer or key employee or his representative within one year after the officer or
key employee dies or becomes disabled (but not later than the scheduled option termination date).
All unexercised options of directors of and important consultants to the Company terminate
three months following the date on which (but not later than the scheduled option termination date)
the individual ceases for any reason to be a director of or important consultant to the Company,
whether by death, disability, resignation, removal, failure to be reappointed, reelected or
otherwise, or the expiration of any consulting agreement, and regardless of whether the failure to
continue as a director or consultant was for cause or without cause or otherwise.
The Committee may, in its sole discretion, provide in an option agreement the circumstances
under which the option shall become immediately exercisable and may accelerate the date on which
all or any portion of an option may be exercised.
Vesting of Awards of Restricted Stock
All awards of restricted stock of Common Stock granted pursuant to the Incentive Plan may be
subject to vesting for a period of time and will become unrestricted under the Incentive Plan in
accordance with a vesting schedule (if any) set by the Committee at the time of grant. Under the
terms of the Incentive Plan, the Committee may also establish an additional time period during
which the participant must hold the vested shares prior to resale. During the restricted period,
if any, the participant shall have the right to vote the shares subject to the award.
All unvested awards of officers, directors and key employees of and important consultants to
the Company terminate immediately upon termination of the officers or key employees employment or
the directors directorship or the consultants consultancy with the Company, other than by reason
of disability or death. If the officer or key employee participant ceases to be employed by or the
director ceases to be a director of or the consultant ceases to be a consultant of the Company
because of death or disability, any unvested awards will immediately vest. Additionally, unless
the Committee shall otherwise provide, if the officers or key employees employment or the
directors directorship or the consultants consultancy with the Company is involuntarily
terminated for any reason, except for cause, during an 18 month period after a change in control of
the Company, the shares of Common Stock subject to the participants award will fully vest and no
longer be subject to the restrictions under the
Incentive
28
Plan. A change in control includes a change within a 12 month period in holders of more
than 50% of the outstanding voting stock of the Company, or any other events deemed to be a change
in control by the Committee.
The Committee has the authority, in its sole discretion, to accelerate the time at which any
or all of the restrictions shall lapse with respect to restricted shares, or to remove any or all
of such restrictions, whenever it may determine such action is appropriate by reason of changes in
applicable tax or other laws or other changes in circumstances occurring after the commencement of
the restricted period.
Expiration of the Incentive Plan
Unless terminated earlier by the Board of Directors, the Incentive Plan will remain in effect
until all awards granted under the Incentive Plan have been satisfied by the issuance of shares
provided that no new options or restricted stock awards may be granted under such Incentive Plan
more than ten years from the date the Incentive Plan was adopted by the Board of Directors of the
Company.
Adjustments
In the event of any change in the outstanding shares of Common Stock by reason of a stock
dividend, stock split, combination of shares, recapitalization, merger, consolidation, transfer of
assets, reorganization, conversion or what the Committee deems in its sole discretion to be similar
circumstances, the aggregate number of shares that may be issued under the Incentive Plan, the
amounts available for issuance under the Outside Director Reserve and the Employee Reserve, and the
number and kind of shares subject to options and the option price of such shares shall be
appropriately adjusted in a manner to be determined in the sole discretion of the Committee.
Transferability
Except as otherwise provided in Section 422 of the Code and regulations thereunder or any
successor provision, no Incentive Stock Option granted pursuant to the Incentive Plan shall be
transferable other than by will or the laws of descent and distribution.
Except as otherwise provided by the rules and regulations of the SEC, the Incentive Plan
provides that the Committee at the time of grant of a Non-Qualified Stock Option may provide that
such stock option is transferable to any family member of the optionee by gift or qualified
domestic relations order. For purposes of this section, a family member includes any child,
stepchild, grandchild, parent, step-parent, grandparent, spouse, former spouse, sibling, niece,
nephew, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, or
sister-in-law, including adoptive relationships, any person sharing the grantees household (other
than a tenant or employee), a trust in which these persons have more than 50% of the beneficial
interest, a foundation in which these persons (or the grantee) controls the management of assets,
and any other entity in which these persons or the grantee own more than 50% of the voting
interests.
29
During the restricted period, no award of restricted stock nor any right of interest of a
participant in such award set forth in the restricted stock agreement evidencing any award under
the Incentive Plan may assigned, encumbered or transferred except, in the event of death, by will
or the laws of descent and distribution.
Amendments
The Board of Directors may amend or supplement the Incentive Plan, including the forms of
option or restricted stock agreement, in any way, or suspend or terminate the Incentive Plan,
effective as of such date, which date may be either before or after the taking of such action, as
may be specified by the Board of Directors; provided, however, that such action shall not affect
options or restricted stock granted under the Incentive Plan prior to the actual date on which such
action occurred. If an amendment of or supplement to the Incentive Plan is required by the Code or
the regulations thereunder to be approved by the shareholders of the Company in order to permit the
granting of Incentive Stock Options pursuant to the amended or supplemented Incentive Plan, such
amendment or supplement shall also be approved by the shareholders of the Company in such manner as
is prescribed by the Code and the regulations thereunder. If the Board of Directors voluntarily
submits a proposed amendment, supplement, suspension or termination for shareholder approval, such
submission shall not require any future amendments, supplements, suspensions or terminations
(whether or not relating to the same provision or subject matter) to be similarly submitted for
shareholder approval.
New Plan Benefits
The Board of Directors approved the Incentive Plan on April 17, 2005, subject to shareholder
approval. Therefore, no awards were granted under the Incentive Plan in fiscal year 2005. The
options or restricted stock grants under the Incentive Plan that will be made to executive
officers, to non-employee directors and other employees of the Company, however, the amount and
timing of the awards has not been determined to date. See
Proposal I Election of Directors
Director Compensation and Executive Compensation.
30
Equity Compensation Plans
The following table sets forth the information regarding equity compensation plans, as of
March 31, 2005.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(c) |
|
|
|
|
|
|
|
|
|
|
Number of securities |
|
|
|
|
|
|
|
|
|
|
remaining available |
|
|
(a) |
|
|
|
|
|
for future issuance |
|
|
Number of securities |
|
(b) |
|
under equity |
|
|
to be issued upon |
|
Weighted-average |
|
compensation plan |
|
|
exercise of |
|
exercise price of |
|
(excluding securities |
|
|
outstanding options, |
|
outstanding options, |
|
reflected in column |
Plan Category |
|
warrants and rights |
|
warrants and rights |
|
(a)) |
Equity compensation
plans approved by
security holders
(1)(2) |
|
|
444,417 |
|
|
$ |
4.08 |
|
|
|
|
|
Equity compensation
plans not approved
by security holders
(3) |
|
|
50,000 |
|
|
$ |
3.19 |
|
|
|
|
|
Total |
|
|
494,417 |
|
|
$ |
3.99 |
|
|
|
|
|
|
|
|
(1) |
|
The Company has two equity compensation plans, the 1994 Key Employee Stock Option Plan and
the Non-Employee Directors Stock Option Plan. |
|
|
|
The 1994 Key Employee Stock Option Plan has a maximum of 400,000 shares of Common Stock
available for issuance. As of March 31, 2005, there were options to purchase 352,500 shares
of Common Stock outstanding. No additional options may be granted under the 1994 Key
Employee Stock Option Plan. The Non-Employee Directors Stock Option Plan has a maximum of
100,000 options available for issuance. As of March 31, 2005, there were options to
purchase 91,917 shares of Common Stock outstanding. No additional options may be granted
under the Non-Employee Directors Stock Option Plan. |
|
(2) |
|
Does not include the 260,000 shares of Common Stock that will be available for issuance if
the Incentive Plan is approved by shareholders at the Annual Meeting. |
|
(3) |
|
On August 29, 2003, the Company issued warrants to purchase 50,000 shares of Common Stock at
an exercise price of $3.19 per share to its investment advisors. |
31
FEDERAL INCOME TAX CONSEQUENCES OF THE INCENTIVE PLAN
THE FOLLOWING INFORMATION IS NOT INTENDED TO BE A COMPLETE DISCUSSION OF THE FEDERAL INCOME
TAX CONSEQUENCES OF PARTICIPATION IN THE INCENTIVE PLAN AND IS QUALIFIED IN ITS ENTIRETY BY
REFERENCE TO THE CODE, AND THE REGULATIONS ADOPTED PURSUANT THERETO. THE PROVISIONS OF THE CODE
DESCRIBED IN THIS SECTION INCLUDE CURRENT TAX LAW ONLY AND DO NOT REFLECT ANY PROPOSALS TO REVISE
CURRENT TAX LAW.
Incentive Stock Options. Generally, under the Code, an optionee will not realize taxable
income by reason of the grant or the exercise of an Incentive Stock Option (see, however,
discussion of alternative minimum tax below) granted pursuant to the Incentive Plan. If an
optionee exercises an Incentive Stock Option and does not dispose of the shares until the later of
(i) two years from the date the option was granted and (ii) one year from the date of exercise, the
entire gain, if any, realized upon disposition of such shares will be taxable to the optionee as
long-term capital gain, and the Company will not be entitled to any deduction. If an optionee
disposes of the shares within the period of two years from the date of grant or one year from the
date of exercise (a disqualifying disposition), the optionee generally will realize ordinary
income in the year of disposition and the Company will receive a corresponding deduction, in an
amount equal to the excess of (1) the lesser of (a) the amount, if any, realized on the disposition
and (b) the fair market value of the shares on the date the option was exercised over (2) the
option price. Any additional gain realized on the disposition will be long-term or short-term
capital gain and any loss will be long-term or short-term capital loss. The optionee will be
considered to have disposed of a share if he sells, exchanges, makes a gift of or transfers legal
title to the share (except transfers, among others, by pledge, on death or to a spouse). If the
disposition is by sale or exchange, the optionees tax basis will equal the amount paid for the
share plus any ordinary income realized as a result of the disqualifying disposition.
The exercise of an Incentive Stock Option may subject the optionee to the alternative minimum
tax. The amount by which the fair market value of the shares purchased at the time of the exercise
exceeds the option exercise price is an adjustment for purposes of computing the so-called
alternative minimum tax. In the event of a disqualifying disposition of the shares in the same
taxable year as exercise of the Incentive Stock Option, no adjustment is then required for purposes
of the alternative minimum tax, but regular income tax, as described above, may result from such
disqualifying disposition.
An optionee who surrenders shares as payment of the exercise price of his Incentive Stock
Option generally will not recognize gain or loss on his surrender of such shares. The surrender of
shares previously acquired upon exercise of an Incentive Stock Option in payment of the exercise
price of another Incentive Stock Option, is, however, a disposition of such stock. If the
Incentive Stock Option holding period requirements described above have not been satisfied with
respect to such stock, such disposition will be a disqualifying disposition that may cause the
optionee to recognize ordinary income as discussed above.
Under the Code, all of the shares received by an optionee upon exercise of an Incentive Stock
Option by surrendering shares will be subject to the Incentive Stock Option holding period
32
requirements. Of those shares, a number of shares (the Exchange Shares) equal to the number of
shares surrendered by the optionee will have the same tax basis for capital gains purposes
(increased by any ordinary income recognized as a result of a disqualifying disposition of the
surrendered shares if they were Incentive Stock Option shares) and the same capital gains holding
period as the shares surrendered. For purposes of determining ordinary income upon a subsequent
disqualifying disposition of the Exchange Shares, the amount paid for such shares will be deemed to
be the fair market value of the shares surrendered. The balance of the shares received by the
optionee will have a tax basis (and a deemed purchase price) of zero and a capital gains holding
period beginning on the date of exercise. The Incentive Stock Option holding period for all shares
will be the same as if the option had been exercised for cash.
Non-Qualified Stock Options. Generally, there will be no federal income tax consequences to
either the optionee or the Company on the grant of Non-Qualified Stock Options pursuant to the
Incentive Plan. On the exercise of a Non-Qualified Stock Option, the optionee has taxable ordinary
income equal to the excess of the fair market value of the shares acquired on the exercise date
over the option price of the shares. The Company will be entitled to a federal income tax
deduction (subject to the limitations contained in Section 162(m) of the Code) in an amount equal
to such excess, provided that the Company complies with applicable reporting rules.
Upon the sale of stock acquired by exercise of a Non-Qualified Stock Option, optionees will
realize long-term or short-term capital gain or loss depending upon their holding period for such
stock. Capital losses are deductible only to the extent of capital gains for the year plus $3,000
for individuals.
An optionee who surrenders shares in payment of the exercise price of a Non-Qualified Stock
Option will not recognize gain or loss with respect to the shares so delivered unless such shares
were acquired pursuant to the exercise of an Incentive Stock Option and the delivery of such shares
is a disqualifying disposition. See - Incentive Stock Options. The optionee will recognize
ordinary income on the exercise of the Non-Qualified Stock Option as described above. Of the
shares received in such an exchange, that number of shares equal to the number of shares
surrendered have the same tax basis and capital gains holding period as the shares surrendered.
The balance of shares received will have a tax basis equal to their fair market value on the date
of exercise and the capital gains holding period will begin on the date of exercise.
In the event of a permitted transfer by gift of a Non-Qualified Stock Option, the transferor
will remain taxable on the ordinary income realized as and when such Non-Qualified Stock Option is
exercised by the transferee. All other tax consequences described above will be applicable to the
transferee of the Non-Qualified Stock Option. A permitted transfer by gift of a Non-Qualified
Stock Option may result in federal transfer taxes (gift tax) to the transferor at such time as the
option is transferred, as well as such later time or times as the Non-Qualified Stock Option vests,
if not fully vested on the date of the initial transfer.
Restricted Stock Awards. The grant of restricted shares will not, by itself, result in the
recognition of taxable income to the participant nor entitle the Company to a deduction at the time
of such grant.
33
In the case of participants who are subject to Section 16(b) of the Exchange Act, which
provides that any profit realized by an officer, director or 10% beneficial owner of Common Stock,
referred to as a Section 16 insider, from any purchase and sale or sale and purchase of stock
within any period of six months is recoverable by the Company, Section 83 of the Code may postpone
the recognition of income.
Holders of restricted shares will recognize ordinary income on the date that the restricted
shares are no longer subject to a substantial risk of forfeiture, in an amount equal to the fair
market value of the shares on that date. A holder of restricted shares, including a Section 16
insider, may generally elect under Section 83(b) of the Code to recognize ordinary income in the
amount of the fair market value of the restricted shares on the date of the grant of the restricted
shares. The election under Section 83(b) must be made by the participant holding restricted shares
within 30 days of the grant of the restricted shares. Provided that the Company meets its federal
reporting obligations with respect to the restricted shares, the Company will be entitled to a tax
deduction equal to the amount of ordinary income recognized by the holder. Holders of restricted
shares will also recognize ordinary income equal to any dividend or dividend-equivalent payments
when such payments are received. If the holder of the restricted shares makes a Section 83(b)
election and subsequently forfeits the restricted shares, the holder will not be entitled to a
deduction for the amount previously included as income.
Limitation on the Companys Deduction
Section 162(m) of the Code will generally limit the Companys federal income tax deduction for
compensation paid in any year to the Companys Chief Executive Officer and its four highest paid
executive officers to $1,000,000, to the extent that such excess compensation is not performance
based. Under Treasury regulations, a stock option will, in general, qualify as performance
based compensation if it (i) has an exercise price of not less than the fair market value of the
underlying stock on the date of grant, (ii) is granted under a plan that limits the number of
shares for which options may be granted to an employee during a specified period, which plan is
approved by a majority of the shareholders entitled to vote thereon, and (iii) is granted and
administered by a compensation committee consisting solely of at least two outside directors (as
defined in Section 162(m) of the Code). If a stock option to an executive referred to above is not
performance based, the amount that would otherwise be deductible by the Company in respect of
such stock option will be disallowed to the extent that the executives aggregate non-performance
based compensation paid in the relevant year exceeds $1,000,000.
THE FEDERAL TAX DISCUSSION CONTAINED HEREIN IS NOT INTENDED OR WRITTEN TO BE USED, AND CANNOT
BE USED, BY THE SHAREHOLDERS OR ANY OTHER PERSON FOR THE PURPOSE OF AVOIDING ANY PENALTIES THAT MAY
BE IMPOSED BY THE INTERNAL REVENUE CODE. THE FEDERAL TAX DISCUSSION CONTAINED HEREIN WAS WRITTEN TO
SATISFY THE REQUIREMENTS OF SEC REGULATIONS. SHAREHOLDERS SHOULD SEEK
ADVICE FROM THEIR OWN INDEPENDENT TAX ADVISORS CONCERNING THE FEDERAL, STATE AND LOCAL TAX
CONSEQUENCES OF THE ACQUISITION OF OPTIONS, RESTRICTED STOCK AND COMMON STOCK OF THE COMPANY BASED
ON THEIR PARTICULAR CIRCUMSTANCES.
34
THE BOARD OF DIRECTORS RECOMMENDS THAT SHAREHOLDERS VOTE FOR APPROVAL OF THE 2005 STOCK
OPTION AND STOCK INCENTIVE PLAN.
INDEPENDENT PUBLIC ACCOUNTANTS
Grant Thornton LLP (Grant Thornton) has served as the Companys independent accountants
since July 2004. The Audit Committee has selected Grant Thornton as the Companys independent
accountants for the Company and its subsidiaries for the year ending March 31, 2006.
Independent Public Accountant
On July 28, 2004, the Audit Committee engaged Grant Thornton as the Companys independent
auditor to audit the Companys consolidated financial statements for the fiscal year ended March
31, 2005. Deloitte & Touche LLP (Deloitte) who had been engaged by the Company as the
independent accountants to audit the Companys consolidated financial statements was dismissed
effective July 28, 2004.
The decision to change the Companys independent accountants from Deloitte to Grant Thornton
was approved by the Audit Committee of the Board of Directors.
The reports of Deloitte, on the financial statements of the Company during the two-year period
ended March 31, 2004, did not contain an adverse opinion, or a disclaimer of opinion, and were not
qualified or modified as to uncertainty, audit scope, or accounting principles, except for the
Company changing its accounting for goodwill and other intangible assets during fiscal 2003 as a
result of adopting statement of Financial Accounting Standards No. 142, Goodwill and Other
Intangible Assets. During the two-year period ended March 31, 2004, and interim period from April
1, 2004 through July 28, 2004, the Company did not have any disagreements with Deloitte on any
matter of accounting principles or practices, financial statement disclosure, or auditing scope or
procedure, which disagreements, if not resolved to the satisfaction of Deloitte, would have caused
it to make a reference to the subject matter of the disagreements in connection with its reports.
In connection with the filing of the Current Report on Form 8-K with the SEC on July 30, 2004,
Deloitte was provided with a copy of this disclosure and was requested by the Company to furnish to
the Company a letter addressed to the SEC stating whether Deloitte agrees with the above
statements. A copy of Deloittes letter to the SEC is filed as exhibit to the Companys Current
Report on Form 8-K filed on July 30, 2004.
Independent Public Accountant Fee Information
The Company was advised by Grant Thornton that no member of Grant Thornton has any direct or
indirect interest in the Company or any of its subsidiaries or has had, since its appointment, any
connection with the Company or any of its subsidiaries in the capacity of promoter, underwriter,
voting trustee, director, officer or employee. Representatives of Grant
35
Thornton are expected to
attend the Annual Meeting and, will have the opportunity to make a statement if they desire to do
so and will be available to respond to appropriate questions.
Aggregate fees for professional services rendered for the Company by Grant Thornton as of or
for the year ended March 31, 2005, and Deloitte as of and for the fiscal year ended March 31, 2004
were:
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
2004 |
|
|
|
Audit Fees |
|
$ |
180,000 |
|
|
$ |
267,400 |
|
Audit Related Fees |
|
|
16,895 |
|
|
|
24,200 |
|
Tax Fees |
|
|
3,900 |
|
|
|
16,730 |
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
200,795 |
|
|
$ |
308,330 |
|
|
|
|
|
|
|
|
|
|
All services performed by Grant Thornton were pre-approved by the Audit Committee. The Audit
Committee has considered whether the provision of services covered in the preceding paragraphs is
compatible with maintaining Grant Thorntons independence.
All services performed by Deloitte were pre-approved by the Audit Committee. The Audit
Committee considered whether the provision of services covered in the preceding paragraphs was
compatible with maintaining Deloittes independence.
Audit Fees. The audit fees billed by Grant Thornton and Deloitte for the fiscal years ended
March 31, 2005 and 2004, respectively, were for professional services rendered for the audits of
the financial statements of the Company, quarterly reviews, issuance of consents, and assistance
with the review of documents filed with the SEC.
Audit-Related Fees. The audit related fees billed by Grant Thornton for fiscal year ended
March 31, 2005 were for consultations concerning the acquisition of AlphaNational Technology
Services, Inc. The audit related fees billed by Deloitte for fiscal year ended March 31, 2004 were
for consultations concerning the acquisition of Microserv.
Tax Fees. The tax fees billed by Grant Thornton and Deloitte for the fiscal years ended March
31, 2005 and 2004, respectively, were for services performed in connection with income tax services
other than those directly related to the audit of the income tax accrual.
All Other Fees. There were no all other fees billed by Grant Thornton and Deloitte for the
fiscal years ended March 31, 2005 and 2004, respectively.
Pre-Approval Policies and Procedures
The Audit Committee must approve all auditing services and non-audit services provided by
Grant Thornton. The non-audit services specified in Section 10A(g) of the Exchange Act may not be
provided by Grant Thornton. The Audit Committee will periodically review fees for services
rendered with the full Board of Directors.
36
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act requires the Companys directors and executive officers, and
persons who own more than 10% of a registered class of the Companys equity securities, to file
with the SEC initial reports of ownership and reports of changes in ownership of Common Stock and
other equity securities of the Company. Officers, directors and greater than 10% shareholders are
required by SEC regulation to furnish the Company with copies of all Section 16(a) reports they
file. The Company believes that all of these filing requirements were complied with by its
officers and directors and by the other beneficial owners of more than 10% of the Companys Common
Stock except that the Arch C. Scurlock Childrens Trust and Nancy M. Scurlock filed a late Form 3
reporting beneficial ownership of greater than 10% of the Common Stock, the Nancy M. Scurlock Trust
Failed to file a form 3 reporting beneficial ownership of greater than 10% of the Common Stock and
disposition of such shares and Thomas L. Hewitt filed a late Form 4 covering five transactions
selling Common Stock. On making the foregoing statements, the Company has relied upon copies of
the reporting forms received by it and certain written representations.
SHAREHOLDER PROPOSALS
Pursuant to the proxy rules under the Exchange Act, the Companys shareholders are notified
that the deadline for providing the Company timely notice of any shareholder proposal to be
submitted outside of the Rule 14a-8 process for consideration at the Companys 2006 Annual Meeting
of Shareholders (the 2006 Meeting) will be May 1, 2006. As to all such matters which the Company
does not have notice on or prior to May 1, 2006, discretionary authority shall be granted to the
persons designated in the Companys proxy related to the 2006 Annual Meeting to vote on such
proposal. A shareholder proposal regarding the 2006 Annual Meeting must be submitted to the
Company at its office located at 5250 Cherokee Avenue, Alexandria, Virginia 22312, by May 1, 2006
to receive consideration for inclusion in the Companys 2006 proxy materials. Any such proposal
must also comply with the proxy rules under the Exchange Act, including Rule 14a-8.
OTHER MATTERS
As of the date of this proxy statement, the Board of Directors knows of no additional matters
to be presented for vote of the shareholders at the Annual Meeting, other than the approval of the
minutes of the last shareholders meeting, which action shall not be construed as
approval or disapproval of any of the matters referred to in such minutes, nor has it been
advised that others will present any other matters. Should any matters be properly presented at
the Annual Meeting for a vote of the shareholders, the proxies will be voted in accordance with the
best judgment of the proxy cardholders.
ANNUAL REPORT
This proxy statement is accompanied by the Annual Report to Shareholders for the year ended
March 31, 2005, which includes a copy of the Companys annual report on Form 10-K for the year
ended March 31, 2005 as filed with the SEC (the Annual Report). The Annual Report is not a part
of the proxy solicitation materials.
37
EACH PERSON SOLICITED HEREUNDER CAN OBTAIN AN ADDITIONAL COPY OF THE COMPANYS ANNUAL REPORT
ON FORM 10-K FOR THE FISCAL YEAR ENDED MARCH 31, 2005 WITHOUT CHARGE, EXCEPT FOR EXHIBITS TO THE
REPORT, BY SENDING A WRITTEN REQUEST TO: HALIFAX CORPORATION, 5250 CHEROKEE AVENUE, ALEXANDRIA,
VIRGINIA 22312, ATTENTION: CORPORATE SECRETARY.
|
|
|
|
|
By Order of the Board of Directors |
|
|
|
|
|
Ernest L. Ruffner |
|
|
Secretary |
38
Appendix A
HALIFAX CORPORATION
2005 STOCK OPTION AND STOCK INCENTIVE PLAN
1. Purpose of Plan
The purpose of this 2005 Stock Option and Stock Incentive Plan (the Plan) is to provide
additional incentive to officers and directors of, and other key employees of and important
consultants to, Halifax Corporation (the Company), and each present or future parent or
subsidiary corporation of the Company (Affiliates), by encouraging them to invest in shares of
the Companys common stock (the Common Stock) and providing for awards in the form of options to
purchase Common Stock and restricted shares of Common Stock (collectively, Awards) in order to
promote a proprietary interest in the Company and an increased personal interest in the Companys
continued success and progress.
2. Aggregate Number of Shares
A maximum of 260,000 shares of Common Stock may be issued under this Plan either in the form
of restricted shares or upon the exercise of options issued pursuant to the Plan subject to the
restrictions described below. Of the aggregate amount of shares of Common Stock issuable under the
Plan, 60,000 shares are reserved for issuance exclusively to directors of the Company (Outside
Directors) who are not also officers or employees of the Company (the Director Reserve) and the
remaining 200,000 shares are reserved for issuance exclusively to officers, employees and
consultants of the Company or any Affiliate of the Company (the Employee Reserve). Up to 200,000
shares of Common Stock may be issued upon the exercise of Incentive Stock Options (as defined in
Section 5(a) of the Plan).
Notwithstanding the foregoing, in the event of any change in the outstanding shares of Common
Stock by reason of a stock dividend, stock split, combination of shares, recapitalization, merger,
consolidation, transfer of assets, reorganization, conversion or what the Committee (as defined in
Section 4(a)), deems in its sole discretion to be similar circumstances, the aggregate number of
shares which may be issued under this Plan, as well as the amounts available for issuance under the
Outside Director Reserve and the Employee Reserve shall be appropriately adjusted in a manner
determined in the sole discretion of the Committee. Reacquired shares of Common Stock, as well as
unissued shares, may be used to grant Awards under this Plan. Common Stock subject to options
which have terminated unexercised, either in whole or in part, and restricted shares which are
forfeited prior to vesting shall be available for future grants under this Plan and shall be
reallocated back to either the Director Reserve or the Employee Reserve based upon the reserve from
which such shares were awarded.
3. Class of Persons Eligible to Receive Awards
All officers, directors and key employees of and important consultants to the Company and of
or to any present or future Company parent or subsidiary corporation are eligible to receive Awards
under this Plan. The individuals who shall, in fact, receive Awards shall be
selected by the Committee, in its sole discretion, except as otherwise specified in Section 4
hereof, and are referred to herein as participants. No outside director may receive Awards under
this Plan which in the aggregate equal more than 90% of the total number of shares of Common Stock
authorized for issuance from the Outside Director Reserve, as applicable, under this Plan and no
officer, employee or consultant may receive Awards under this Plan which in the aggregate equal
more than 90% of the total number of shares of common stock authorized for issuance from the
Employee Reserve under this Plan.
4. Administration of Plan
(a) This Plan shall be administered either by the Companys Board of Directors or a
Compensation Committee appointed by the Companys Board of Directors. The Compensation Committee
shall consist of a minimum of two and a maximum of five members of the Board of Directors, each of
whom shall be a Non-Employee Director within the meaning of Rule 16b-3(b)(3) under the Securities
Exchange Act of 1934, as amended, or any future corresponding rule, except that the failure of the
Compensation Committee for any reason to be composed solely of Non-Employee Directors shall not
prevent an Award from being considered granted under this Plan. The term Committee, as used
herein, shall refer to either the Companys Board of Directors or such Compensation Committee,
depending upon who is administering the Plan. The Committee shall, in addition to its other
authority and subject to the provisions of this Plan, determine which individuals shall in fact be
granted an option or options, whether the option shall be an Incentive Stock Option or a
Non-Qualified Stock Option (as such terms are defined in Section 5(a)), the number of shares to be
subject to each of the options, the time or times at which the options shall be granted, the rate
of option exercisability, and, subject to Section 5 hereof, the price at which each of the options
is exercisable and the duration of the option. The Committee shall further have full and complete
authority, subject to the provisions of the Plan, to grant restricted shares and, in addition to
the terms and conditions contained in Sections 6 and 9 hereof, to provide such other terms and
conditions (which need not be identical among participants) with respect to such restricted shares
and the lapsing of restrictions thereon, as the Committee shall determine in its sole discretion.
The dollar value of restricted shares granted under the Plan shall be calculated based upon the
fair market value of the Common Stock on the date of the grant as such term is defined in Section
5(a) of the Plan.
(b) The Committee shall adopt such rules for the conduct of its business and administration of
this Plan as it considers desirable. A majority of the members of the Committee shall constitute a
quorum for all purposes. The vote or written consent of a majority of the members of the Committee
on a particular matter shall constitute the act of the Committee on such matter. The Committee
shall have the right to construe the Plan and the Awards granted pursuant thereto, to correct
defects and omissions and to reconcile inconsistencies to the extent necessary to effectuate the
Plan and the Awards granted pursuant thereto, and such action shall be final, binding and
conclusive upon all parties concerned. No member of the Committee or the Board of Directors shall
be liable for any act or omission (whether or not negligent) taken or omitted in good faith, or for
the exercise of an authority or discretion granted in connection with the Plan to a Committee or
the Board of Directors, or for the acts or omissions of any other members of a Committee or the
Board of Directors. Subject to the numerical limitations on Committee membership set forth in
Section 4(a) hereof, the Board of Directors may at any time
A-2
appoint additional members of the Committee and may at any time remove any member of the
Committee with or without cause. Vacancies in the Committee, however caused, may be filled by the
Board of Directors, if it so desires.
5. Incentive Stock Options and Non-Qualified Stock Options
(a) Options issued pursuant to this Plan may be either Incentive Stock Options granted
pursuant to Section 5(b) hereof or Non-Qualified Stock Options granted pursuant to Section 5(c)
hereof, as determined by the Committee. An Incentive Stock Option is an option which satisfies
all of the requirements of Section 422 of the Internal Revenue Code of 1986, as amended (the
Code) and the regulations thereunder, and a Non-Qualified Stock Option is an option which
either does not satisfy all of those requirements or the terms of the option provide that it will
not be treated as an Incentive Stock Option. The Committee may grant both an Incentive Stock
Option and a Non-Qualified Stock Option to the same person, or more than one of each type of option
to the same person. The option price for options issued under this Plan shall be equal at least to
the fair market value (as defined below) of the Common Stock on the date of the grant of the
option. The fair market value of the Common Stock on any particular date shall mean the last
reported sale price of a share of the Common Stock on any stock exchange on which such stock is
then listed or admitted to trading, or on the NASDAQ National Market, on such date, or if no sale
took place on such day, the last such date on which a sale took place, or if the Common Stock is
not then quoted on the NASDAQ National Market, or listed or admitted to trading on any stock
exchange, the average of the bid and asked prices in the over-the-counter market on such date, or
if none of the foregoing, a price determined in good faith by the Committee to equal the fair
market value per share of the Common Stock.
(b) Subject to the authority of the Committee set forth in Section 4(a) hereof, Incentive
Stock Options issued pursuant to this Plan shall be issued substantially in the form set forth in
Appendix I hereof, which form is hereby incorporated by reference and made a part hereof,
and shall contain substantially the terms and conditions set forth therein. Incentive Stock
Options shall not be exercisable after the expiration of ten years from the date such options are
granted, unless terminated earlier under the terms of the option, except that options granted to
individuals described in Section 422(b)(6) of the Code shall conform to the provisions of Section
422(c)(5) of the Code. At the time of the grant of an Incentive Stock Option hereunder, the
Committee may, in its discretion, amend or supplement any of the option terms contained in
Appendix I for any particular optionee, provided that the option as amended or supplemented
satisfies the requirements of Section 422 of the Code and the regulations thereunder. Subject to
the restrictions set forth in Section 2 hereof, each of the options granted pursuant to this
Section 5(b) is intended, if possible, to be an Incentive Stock Option as that term is defined in
Section 422 of the Code and the regulations thereunder. In the event this Plan or any option
granted pursuant to this Section 5(b) is in any way inconsistent with the applicable legal
requirements of the Code or the regulations thereunder for an Incentive Stock Option, this Plan and
such option shall be deemed automatically amended as of the date hereof to conform to such legal
requirements, if such conformity may be achieved by amendment. If such conformity may not be
achieved by amendment, such option shall be deemed to be a Non-Qualified Stock Option.
A-3
(c) Subject to the authority of the Committee set forth in Section 4(a) hereof, Non-Qualified
Stock Options issued to officers and other key employees pursuant to this Plan shall be issued
substantially in the form set forth in Appendix II hereof, which form is hereby
incorporated by reference and made a part hereof, and shall contain substantially the terms and
conditions set forth therein. Subject to the authority of the Committee set forth in Section 4(a)
hereof, Non-Qualified Stock Options issued to directors and important consultants pursuant to this
Plan shall be issued substantially in the form set forth in Appendix III hereof, which form
is hereby incorporated by reference and made a part hereof, and shall contain substantially the
terms and conditions set forth therein. Non-Qualified Stock Options shall expire ten years after
the date they are granted, unless terminated earlier under the option terms. At the time of
granting a Non-Qualified Stock Option hereunder, the Committee may, in its discretion, amend or
supplement any of the option terms contained in Appendix II or Appendix III for any
particular optionee.
(d) Neither the Company nor any of its current or future parent, subsidiaries or affiliates,
nor their officers, directors, shareholders, stock option plan committees, employees or agents
shall have any liability to any optionee in the event (i) an option granted pursuant to Section
5(b) hereof does not qualify as an Incentive Stock Option as that term is used in Section 422 of
the Code and the regulations thereunder; (ii) any optionee does not obtain the tax treatment
pertaining to an Incentive Stock Option; or (iii) any option granted pursuant to Section 5(c)
hereof is an Incentive Stock Option.
(e) Except as otherwise provided in Section 422 of the Code and regulations thereunder or any
successor provision, no Incentive Stock Option granted pursuant to this Plan shall be transferable
other than by will or the laws of descent and distribution. Except as otherwise provided by the
Rules and Regulations of the Securities and Exchange Commission, the Committee at the time of grant
of a Non-Qualified Stock Option may provide that such stock option is transferrable to any family
member of the optionee by gift or qualified domestic relations order. For purposes of this
section, a family member includes any child, stepchild, grandchild, parent, step-parent,
grandparent, spouse, former spouse, sibling, niece, nephew, mother-in-law, father-in-law,
son-in-law, daughter-in-law, brother-in-law, or sister-in-law, including adoptive relationships,
any person sharing the grantees household (other than a tenant or employee), a trust in which
these persons have more than 50% of the beneficial interest, a foundation in which these persons
(or the grantee) controls the management of assets, and any other entity in which these persons or
the grantee own more than 50% of the voting interests.
6. Restricted Shares
(a) At the time of an award of restricted shares, in addition to any other terms and
conditions the Committee shall provide, the Committee shall establish for each participant a period
of time during which restricted shares granted under the Plan are subject to forfeiture by the
participant if the conditions established by the Committee, if any, are not met or upon the
expiration of which the restricted shares shall vest and no longer be subject to restriction (the
Restricted Period). Restricted shares may not be sold, assigned, transferred, pledged or
otherwise encumbered by the participant, except as hereinafter provided, during the Restricted
Period. Except for such restrictions, and subject to paragraphs (d) and (f) of this Section 6 and
A-4
Section 9 hereof, the participant as owner of such restricted shares shall have all the rights
of a shareholder, including the right to vote the shares.
(b) Except as provided in paragraph (i) of this Section 6, if a participant ceases to maintain
Continuous Service for any reason (other than death or disability), all restricted shares
theretofore awarded to such participant and which at the time of such termination of Continuous
Service are subject to the restrictions imposed by paragraph (a) of this Section 6 shall upon such
termination of Continuous Service be forfeited and returned to the Company. If a participant
ceases to maintain Continuous Service by reason of death or disability, restricted shares then
still subject to restrictions imposed by paragraph (a) of this Section 6 will be free of those
restrictions. Continuous Service, as used herein, means the absence of any interruption or
termination of service as an officer, director or employee of or consultant to the Company or any
Affiliate. Service shall not be considered interrupted in the case of sick leave, military leave
or any other leave of absence approved by the Company or any Affiliate or in the case of transfers
between payroll locations of the Company, or between the Company, or its subsidiaries.
(c) The Committee shall have the authority, in its discretion, to accelerate the time at which
any or all of the restrictions shall lapse with respect to restricted shares, or to remove any or
all of such restrictions, whenever it may determine that such action is appropriate by reason of
changes in applicable tax or other laws or other changes in circumstances occurring after the
commencement of such Restricted Period.
(d) Each certificate in respect of restricted shares awarded under the Plan shall be
registered in the name of the participant and deposited by the participant, together with a stock
power endorsed in blank, with the Company and shall bear the following (or a similar) restricted
legend (the Restricted Legend):
The transferability of this certificate and the shares of stock
represented hereby are subject to the terms and conditions
(including forfeiture) contained in the 2005 Stock Option and Stock
Incentive Plan of Halifax Corporation Copies of such Plan are on
file in the office of the Secretary of Halifax Corporation, 5250
Cherokee Avenue, Alexandria, VA 22312.
(e) At the time of any award of restricted shares, the participant shall enter into an
agreement with the Company in a form attached hereto as Appendix IV, as modified by the
Committee, agreeing to the terms and conditions of the restricted shares and such other matters as
the Committee, in its sole discretion, shall determine (the Restricted Stock Agreement).
(f) The payment to a participant of cash dividends declared or paid on such restricted shares
by the Company shall be deferred until the lapsing of any restrictions imposed under paragraph (a)
of this Section 6. Such deferred dividends shall be held by the Company for the account of the
participant. In such event, there shall be credited at the end of each year (or portion thereof)
interest on the amount of the account at the beginning of the year at a rate per annum as the
Committee, in its discretion, may determine. Payment of deferred dividends, together with interest
accrued thereon, shall be made upon the earlier to occur of the lapsing of
A-5
the restrictions imposed under paragraph (a) of this Section 6 or upon death or disability of
the participant.
(g) At the expiration of the Restricted Period, if any, imposed by paragraph (a) of this
Section 6, the Company shall redeliver to the participant (or where the relevant provision of
paragraph (b) of this Section 6 applies in the case of a deceased participant, to his legal
representative, beneficiary or heir) the certificate(s) and stock power deposited with it pursuant
to paragraph (d) of this Section 6 and the shares represented by such certificate(s) shall be free
of the Restricted Legend referred to in paragraph (d) of this Section 6. Notwithstanding the
foregoing, the Securities Legend described in paragraph (g) of Section 9 shall continue to be
included on all certificates as long as registration has not occurred.
(h) During the Restricted Period, no Award nor any right of interest of a participant in such
Award set forth in any instrument evidencing any Award under the Plan may be assigned, encumbered
or transferred except, in the event of the death of a participant, by will or the laws of descent
and distribution.
(i) The Committee may provide in the Restricted Stock Agreement if the Continuous Service of
any participant (as defined in Section 6) is involuntarily terminated for whatever reason, except
for cause, as defined by the Committee, at any time within a specified period after a change in
control, unless the Committee shall otherwise provide, any Restricted Period with respect to
restricted shares shall lapse upon such termination and all restricted shares shall become fully
vested in the participant.
(j) Upon the termination of any Restricted Period with respect to restricted shares (or at any
such earlier time, if any, that an election is made by the participant under Section 83(b) of the
Code, or any successor provision thereto, to include the value of such shares in taxable income),
the Company may withhold from any payment or distribution made under this Plan sufficient shares or
may withhold from the participants compensation or require to be paid by participant sufficient
cash to cover any applicable withholding and employment taxes. The Company shall have the right to
deduct from all dividends paid with respect to restricted shares the amount of any taxes which the
Company is required to withhold with respect to such dividend payments. No discretion or choice
shall be conferred upon any participant with respect to the form, timing or method of any such tax
withholding.
7. Amendment, Supplement, Suspension and Termination
Awards shall not be granted pursuant to this Plan after the expiration of ten years from the
date the Plan is adopted by the Board of Directors of the Company. The Board of Directors reserves
the right at any time, and from time to time, to amend or supplement this Plan, including the forms
of option or restricted stock agreement attached hereto, in any way, or to suspend or terminate it,
effective as of such date, which date may be either before or after the taking of such action, as
may be specified by the Board of Directors; provided, however, that such action shall not affect
Awards granted under the Plan prior to the actual date on which such action occurred. If an
amendment or supplement of this Plan is required by the Code or the regulations thereunder to be
approved by the shareholders of the Company in order to permit the granting of Incentive
Stock Options (as that term is defined in Section 422 of the Code and regulations thereunder)
A-6
pursuant to the amended or supplemented Plan, such amendment or supplement shall also be approved
by the shareholders of the Company in such manner as is prescribed by the Code and the regulations
thereunder. If the Board of Directors voluntarily submits a proposed amendment, supplement,
suspension or termination for shareholder approval, such submission shall not require any future
amendments, supplements, suspensions or terminations (whether or not relating to the same provision
or subject matter) to be similarly submitted for shareholder approval.
8. Effectiveness of Plan
This Plan shall become effective on the date of its adoption by the Companys Board of
Directors, subject however to approval by the holders of the Common Stock in the manner as
prescribed in the Code and the regulations thereunder. Options may be granted under this Plan
prior to obtaining shareholder approval, provided such options shall not be exercisable until
shareholder approval is obtained. No grants of restricted shares may be made under the Plan prior
to the receipt of shareholder approval.
9. General Conditions
(a) Nothing contained in this Plan or any Award granted pursuant to this Plan shall confer
upon any employee the right to continue in the employ of the Company or any affiliated or
subsidiary corporation or interfere in any way with the rights of the Company or any affiliated or
subsidiary corporation to terminate his employment in any way.
(b) Nothing contained in this Plan or any Award granted pursuant to this Plan shall confer
upon any director or consultant the right to continue as a director of, or consultant to, the
Company or any affiliated or subsidiary corporation or interfere in any way with the rights of the
Company or any affiliated or subsidiary corporation, or their respective shareholders, to terminate
the directorship of any such director or the consultancy relationship of any such consultant.
(c) Corporate action constituting an offer of stock for sale to any person under the terms of
the options to be granted hereunder shall be deemed complete as of the date when the Committee
authorizes the grant of the option to the such person, regardless of when the option is actually
delivered to such person or acknowledged or agreed to by him.
(d) The terms parent corporation and subsidiary corporation as used throughout this Plan,
and the options granted pursuant to this Plan, shall (except as otherwise provided in the option
form) have the meaning that is ascribed to that term when contained in Section 422(b) of the Code
and the regulations thereunder, and the Company shall be deemed to be the grantor corporation for
purposes of applying such meaning.
(e) References in this Plan to the Code shall be deemed to also refer to the corresponding
provisions of any future United States revenue law.
(f) The use of the masculine pronoun shall include the feminine gender whenever appropriate.
A-7
(g) To the extent restricted shares or Common Stock issued upon the exercise of options
granted pursuant to the Plan have not been registered under the federal and state securities laws
or an exemption is otherwise unavailable, the certificates for Common Stock to be issued pursuant
to the Plan shall bear the following securities legend (the Securities Legend):
The shares represented by this certificate have not been registered
under the Securities Act of 1933, as amended, or under applicable
state securities laws. The shares have been acquired for investment
and may not be offered, sold, transferred, pledged or otherwise
disposed of without an effective registration statement under the
Securities Act of 1933, as amended, and under any applicable state
securities laws or an opinion of counsel acceptable to the Company
that the proposed transaction will be exempt from such registration.
The foregoing legend shall be removed upon registration of the legended shares under the
Securities Act of 1933, as amended, and under any applicable state laws or upon receipt of any
opinion of counsel acceptable to the Company that said registration is no longer required.
(h) Each of the events specified in the following clauses (i) and (ii) of this subsection (h)
shall be deemed a change in control: (i) a change within a twelve-month period in the holders of
more than 50% of the outstanding voting stock of the Company; or (ii) any other events deemed to
constitute a change in control by the Committee.
(i) In the event of any change in the outstanding shares of the Common Stock of the Company by
reason of a stock dividend, stock split, combination of shares, recapitalization, merger,
consolidation, transfer of assets, reorganization, conversion or what the Committee deems in its
sole discretion to be similar circumstances, the number and kind of shares subject to options and
the option price of such shares shall be appropriately adjusted in a manner to be determined in the
sole discretion of the Committee and outstanding Awards shall be treated like all other outstanding
shares of Common Stock. Any shares of stock or other securities received, as a result of any of
the foregoing adjustment by the Committee or as part of an adjustment provided to shareholders in
general, by a participant with respect to restricted shares shall be subject to the same
restrictions and the certificate(s) or other instruments representing or evidencing such shares or
securities shall be legended and deposited with the Company in the manner provided in Section 5
hereof.
Adopted by the Board of Directors this 17th day of April, 2005.
A-8
APPENDIX I
INCENTIVE STOCK OPTION
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To:
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Name |
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Address:
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Date of Grant
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You are hereby granted an option, effective as of the date hereof, to purchase ___
shares of common stock (Common Stock) of Halifax Corporation (the Company) at a price of
$___ per share pursuant to the Companys 2005 Stock Option and Stock Incentive Plan (the
Plan).
Your Option may first be exercised at any time on or after
_________, for up to ___% of the total number of shares subject to the Option and
thereafter pursuant to the following schedule until the total number of shares subject to the
Option are fully exercisable:
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Vesting Date |
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Percent of Initial Award Vested |
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Thus, this Option vests ___% on each yearly anniversary of the Date of Grant and is fully
exercisable on or after ___years from the Date of Grant. This Option shall terminate and is not
exercisable after 10 years from the Date of Grant (the Scheduled Termination Date) This Option
shall be adjusted for any change in the outstanding shares of the Common Stock of the Company by
reason of a stock dividend or distribution, supplemental offering of shares, stock split,
combination of shares, recapitalization, merger, consolidation, exchange of shares, reorganization,
conversion or what the Committee deems in its sole discretion to be similar circumstances. No
fractional shares shall be issued or delivered.
In the event of a Change of Control (as defined below) of the Company, your option may, from
and after the date of the Change of Control, and notwithstanding the immediately preceding
paragraph, be exercised for up to 100% of the total number of shares then subject to the option
minus the number of shares previously purchased upon exercise of the option (as adjusted for stock
dividends, stock splits, combinations of shares and what the Committee deems in its sole discretion
to be similar circumstances) and your vesting date may accelerate accordingly. A Change of
Control shall be deemed to have occurred upon the happening of any of the following events:
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A change within a twelve-month period in the holders of more than 50% of the outstanding
voting stock of the Company; or |
A-I-1
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Any other event deemed to constitute a Change of Control by the Committee. |
You may exercise your option by giving written notice to the Secretary of the Company on forms
supplied by the Company at its then principal executive office, accompanied by payment of the
option price for the total number of shares you specify that you wish to purchase. The payment may
be in any of the following forms: (a) cash, which may be evidenced by a check and includes cash
received from a stock brokerage firm in a so-called cashless exercise; (b) unless prohibited by
the Committee, certificates representing shares of Common Stock, which will be valued by the
Secretary of the Company at the fair market value per share of Common Stock (as determined in
accordance with the Plan) on the date of delivery of such certificates to the Company, accompanied
by an assignment of the stock to the Company; or (c) unless prohibited by the Committee, any
combination of cash and Common Stock valued as provided in clause (b). The use of the so-called
attestation procedure to exercise a stock option may be permitted by the Committee. Any
assignment of stock shall be in a form and substance satisfactory to the Secretary of the Company,
including guarantees of signature(s) and payment of all transfer taxes if the Secretary deems such
guarantees necessary or desirable.
Your option will, to the extent not previously exercised by you, terminate three months after
the date on which your employment by the Company or a Company subsidiary corporation is terminated
(whether such termination be voluntary or involuntary) other than by reason of disability as
defined in Section 22(e)(3) of the Internal Revenue Code of 1986, as amended (the Code), and the
regulations thereunder, or death (but in no event later than the Scheduled Termination Date).
After the date your employment is terminated, as aforesaid, you may exercise this option only for
the number of shares which you had a right to purchase and did not purchase on the date your
employment terminated. If you are employed by a Company subsidiary corporation, your employment
shall be deemed to have terminated on the date your employer ceases to be a Company subsidiary
corporation, unless you are on that date transferred to the Company or another Company subsidiary
corporation. Your employment shall not be deemed to have terminated if you are transferred from
the Company to a Company subsidiary corporation, or vice versa, or from one Company subsidiary
corporation to another Company subsidiary corporation.
If you die while employed by the Company or a Company subsidiary corporation, your executor or
administrator, as the case may be, may, at any time within one year after the date of your death
(but in no event later than the Scheduled Termination Date), exercise the option as to any shares
which you had a right to purchase and did not purchase during your lifetime. If your employment
with the Company or a Company parent or subsidiary corporation is terminated by reason of your
becoming disabled (within the meaning of Section 22(e)(3) of the Code and the regulations
thereunder), you or your legal guardian or custodian may at any time within one year after the date
of such termination (but in no event later than the Scheduled Termination Date), exercise the
option as to any shares which you had a right to purchase and did not purchase prior
to such termination. Your executor, administrator, guardian or custodian must present proof
of his authority satisfactory to the Company prior to being allowed to exercise this option.
A-I-2
Notwithstanding anything to the contrary contained in this option, in the event of a sale or a
proposed sale of the majority of the stock or assets of the Company or a proposed Change of
Control, the Committee shall have the right to terminate this option upon thirty (30) days prior
written notice to you, subject to your right to exercise such option to the extent vested prior to
such termination.
This option is not transferable otherwise than by will or the laws of descent and
distribution, and is exercisable during your lifetime only by you, including, for this purpose,
your legal guardian or custodian in the event of disability. Until the option price has been paid
in full pursuant to due exercise of this option and the purchased shares are delivered to you, you
do not have any rights as a shareholder of the Company. The Company reserves the right not to
deliver to you the shares purchased by virtue of the exercise of this option during any period of
time in which the Company deems, in its sole discretion, that such delivery would violate a
federal, state, local or securities exchange rule, regulation or law.
Notwithstanding anything to the contrary contained herein, this option is not exercisable
until all the following events occur and during the following periods of time:
(a) Until the Plan pursuant to which this option is granted is approved by the shareholders of
the Company in the manner prescribed by the Code and the regulations thereunder;
(b) Until this option and the optioned shares are approved and/or registered with such
federal, state and local regulatory bodies or agencies and securities exchanges as the Company may
deem necessary or desirable;
(c) During any period of time in which the Company deems that the exercisability of this
option, the offer to sell the shares optioned hereunder, or the sale thereof, may violate a
federal, state, local or securities exchange rule, regulation or law, or may cause the Company to
be legally obligated to issue or sell more shares than the Company is legally entitled to issue or
sell; or
(d) Until you have paid or made suitable arrangements to pay (which may include payment
through the surrender of Common Stock, unless prohibited by the Committee) (i) all federal, state
and local income tax withholding required to be withheld by the Company in connection with the
option exercise, and (ii) your portion of other federal, state and local payroll and other taxes
due in connection with the option exercise.
The following two paragraphs shall be applicable if, on the date of exercise of this option,
the Common Stock to be purchased pursuant to such exercise has not been registered under the
Securities Act of 1933, as amended, and under applicable state securities laws, and shall continue
to be applicable for so long as such registration has not occurred:
(a) The optionee hereby agrees, warrants and represents that he will acquire the Common Stock
to be issued hereunder for his own account for investment purposes only, and not with a view to, or
in connection with, any resale or other distribution of any of such shares,
A-I-3
except as hereafter
permitted. The optionee further agrees that he will not at any time make any offer, sale,
transfer, pledge or other disposition of such Common Stock to be issued hereunder without an
effective registration statement under the Securities Act of 1933, as amended, and under any
applicable state securities laws or an opinion of counsel acceptable to the Company to the effect
that the proposed transaction will be exempt from such registration. The optionee shall execute
such instruments, representations, acknowledgments and agreements as the Company may, in its sole
discretion, deem advisable to avoid any violation of federal, state, local or securities exchange
rule, regulation or law.
(b) The certificates for Common Stock to be issued to the optionee hereunder shall bear the
following legend:
The shares represented by this certificate have not been registered
under the Securities Act of 1933, as amended, or under applicable
state securities laws. The shares have been acquired for investment
and may not be offered, sold, transferred, pledged or otherwise
disposed of without an effective registration statement under the
Securities Act of 1933, as amended, and under any applicable state
securities laws or an opinion of counsel acceptable to the Company
that the proposed transaction will be exempt from such registration.
The foregoing legend shall be removed upon registration of the legended shares under the
Securities Act of 1933, as amended, and under any applicable state laws or upon receipt of any
opinion of counsel acceptable to the Company that said registration is no longer required.
The sole purpose of the agreements, warranties, representations and legend set forth in the
two immediately preceding paragraphs is to prevent violations of the Securities Act of 1933, as
amended, and any applicable state securities laws.
It is the intention of the Company and you that this option shall, if possible, be an
Incentive Stock Option as that term is used in Section 422 of the Code and the regulations
thereunder. In the event this option is in any way inconsistent with the legal requirements of the
Code or the regulations thereunder for an Incentive Stock Option, this option shall be deemed
automatically amended as of the date hereof to conform to such legal requirements, if such
conformity may be achieved by amendment. If such conformity may not be achieved by amendment, such
option shall be deemed to be a Non-Qualified Stock Option.
Nothing herein shall modify your status as an at-will employee of the Company. Further,
nothing herein guarantees you employment for any specified period of time. This means that either
you or the Company may terminate your employment at any time for any reason, or no reason. You
recognize that, for instance, you may terminate your
employment or the Company may terminate your employment prior to the date on which your option
becomes vested.
A-I-4
Any dispute or disagreement between you and the Company with respect to any portion of this
option or its validity, construction, meaning, performance or your rights hereunder shall be
settled by arbitration in accordance with the Commercial Arbitration Rules of the American
Arbitration Association or its successor, as amended from time to time. However, prior to
submission to arbitration you will attempt to resolve any disputes or disagreements with the
Company over this option amicably and informally, in good faith, for a period not to exceed two
weeks. Thereafter, the dispute or disagreement will be submitted to arbitration. At any time
prior to a decision from the arbitrator(s) being rendered, you and the Company may resolve the
dispute by settlement. You and the Company shall equally share the costs charged by the American
Arbitration Association or its successor, but you and the Company shall otherwise be solely
responsible for your own respective counsel fees and expenses. The decision of the arbitrator(s)
shall be made in writing, setting forth the award, the reasons for the decision and award and shall
be binding and conclusive on you and the Company. Further, neither you nor the Company shall
appeal any such award. Judgment of a court of competent jurisdiction may be entered upon the award
and may be enforced as such in accordance with the provisions of the award.
This option shall be subject to the terms of the Plan in effect on the date this option is
granted, which terms are hereby incorporated herein by reference and made a part hereof. In the
event of any conflict between the terms of this option and the terms of the Plan in effect on the
date of this option, the terms of the Plan shall govern. This option constitutes the entire
understanding between the Company and you with respect to the subject matter hereof and no
amendment, supplement or waiver of this option, in whole or in part, shall be binding upon the
Company unless in writing and signed by the President of the Company. This option and the
performances of the parties hereunder shall be construed in accordance with and governed by the
laws of the Commonwealth of Virginia.
Please sign the copy of this option and return it to the Companys Secretary, thereby
indicating your understanding of and agreement with its terms and conditions.
I hereby acknowledge receipt of a copy of the foregoing stock option and the 2005 Stock Option
and Stock Incentive Plan and, having read them hereby signify my understanding of, and my agreement
with, its terms and conditions. I accept this option in full satisfaction of any previous written
or verbal promises made to me by the Company with respect to option grants.
A-I-5
APPENDIX II
NON-QUALIFIED STOCK OPTION FOR OFFICERS
AND OTHER KEY EMPLOYEES
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To:
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Address:
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Date of Grant
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You are hereby granted an option, effective as of the date hereof, to purchase ___
shares of common stock (Common Stock) of Halifax Corporation (the Company) at a price of
$___ per share pursuant to the Companys 2005 Stock Option and Stock Incentive Plan (the
Plan).
Your Option may first be exercised at any time on or after
_________, for up to ___% of the total number of shares subject to the Option and thereafter
pursuant to the following schedule until the total number of shares subject to the Option are fully
exercisable:
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Vesting Date |
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Percent of Initial Award Vested |
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Thus, this Option vests ___% on each yearly anniversary of the Date of Grant and is fully
exercisable on or after ___years from the Date of Grant. This Option shall terminate and is not
exercisable after 10 years from the Date of Grant (the Scheduled Termination Date). This Option
shall be adjusted for any change in the outstanding shares of the Common Stock of the Company by
reason of a stock dividend or distribution, supplemental offering of shares, stock split,
combination of shares, recapitalization, merger, consolidation, exchange of shares, reorganization,
conversion or what the Committee deems in its sole discretion to be similar circumstances. No
fractional shares shall be issued or delivered.
In the event of a Change of Control (as defined below) of the Company, your option may, from
and after the date of the Change of Control, and notwithstanding the immediately preceding
paragraph, be exercised for up to 100% of the total number of shares then subject to the option
minus the number of shares previously purchased upon exercise of the option (as adjusted for stock
dividends, stock splits, combinations of shares and what the Committee deems in its sole discretion
to be similar circumstances) and your vesting date may accelerate accordingly. A Change of
Control shall be deemed to have occurred upon the happening of any of the following events:
A-II-1
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A change within a twelve-month period in the holders of more than 50% of the outstanding
voting stock of the Company; or |
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Any other event deemed to constitute a Change of Control by the Committee. |
You may exercise your option by giving written notice to the Secretary of the Company on forms
supplied by the Company at its then principal executive office, accompanied by payment of the
option price for the total number of shares you specify that you wish to purchase. The payment may
be in any of the following forms: (a) cash, which may be evidenced by a check and includes cash
received from a stock brokerage firm in a so-called cashless exercise; (b) unless prohibited by
the Committee, certificates representing shares of Common Stock, which will be valued by the
Secretary of the Company at the fair market value per share of Common Stock (as determined in
accordance with the Plan) on the date of delivery of such certificates to the Company, accompanied
by an assignment of the stock to the Company; or (c) unless prohibited by the Committee, any
combination of cash and Common Stock valued as provided in clause (b). The use of the so-called
attestation procedure to exercise a stock option may be permitted by the Committee. Any
assignment of stock shall be in a form and substance satisfactory to the Secretary of the Company,
including guarantees of signature(s) and payment of all transfer taxes if the Secretary deems such
guarantees necessary or desirable.
Your option will, to the extent not previously exercised by you, terminate three months after
the date on which your employment by the Company or a Company subsidiary corporation is terminated
(whether such termination be voluntary or involuntary) other than by reason of disability as
defined in Section 22(e)(3) of the Internal Revenue Code of 1986, as amended (the Code), and the
regulations thereunder, or death (but in no event later than the Scheduled Termination Date).
After the date your employment is terminated, as aforesaid, you may exercise this option only for
the number of shares which you had a right to purchase and did not purchase on the date your
employment terminated. If you are employed by a Company subsidiary corporation, your employment
shall be deemed to have terminated on the date your employer ceases to be a Company subsidiary
corporation, unless you are on that date transferred to the Company or another Company subsidiary
corporation. Your employment shall not be deemed to have terminated if you are transferred from
the Company to a Company subsidiary corporation, or vice versa, or from one Company subsidiary
corporation to another Company subsidiary corporation.
If you die while employed by the Company or a Company subsidiary corporation, your executor or
administrator, as the case may be, may, at any time within one year after the date of your death
(but in no event later than the Scheduled Termination Date), exercise the option as to any shares
which you had a right to purchase and did not purchase during your lifetime. If your employment
with the Company or a Company parent or subsidiary corporation is terminated by reason of your
becoming disabled (within the meaning of Section 22(e)(3) of the Code and the regulations
thereunder), you or your legal guardian or custodian may at any time within one year after the date
of such termination (but in no event later than the Scheduled Termination Date), exercise the
option as to any shares which you had a right to purchase and did not purchase prior
A-II-2
to such termination. Your executor, administrator, guardian or custodian must present proof
of his authority satisfactory to the Company prior to being allowed to exercise this option.
In the event of any change in the outstanding shares of the Common Stock of the Company by
reason of a stock dividend, stock split, combination of shares, recapitalization, merger,
consolidation, transfer of assets, reorganization, conversion or what the Committee deems in its
sole discretion to be similar circumstances, the number and kind of shares subject to this option
and the option price of such shares shall be appropriately adjusted in a manner to be determined in
the sole discretion of the Committee.
Notwithstanding anything to the contrary contained in this option, in the event of a sale or a
proposed sale of the majority of the stock or assets of the Company or a proposed Change of
Control, the Committee shall have the right to terminate this option upon thirty (30) days prior
written notice to you, subject to your right to exercise such option to the extent vested prior to
such termination.
Except for transfers to ___under the terms set forth in the Plan, this option is not
transferable otherwise than by will or the laws of descent and distribution, and is exercisable
during your lifetime only by you, including, for this purpose, your legal guardian or custodian in
the event of disability. Until the option price has been paid in full pursuant to due exercise of
this option and the purchased shares are delivered to you, you do not have any rights as a
shareholder of the Company. The Company reserves the right not to deliver to you the shares
purchased by virtue of the exercise of this option during any period of time in which the Company
deems, in its sole discretion, that such delivery would violate a federal, state, local or
securities exchange rule, regulation or law.
Notwithstanding anything to the contrary contained herein, this option is not exercisable
until all the following events occur and during the following periods of time:
(a) Until the Plan pursuant to which this option is granted is approved by the shareholders of
the Company in the manner prescribed by the Code and the regulations thereunder;
(b) Until this option and the optioned shares are approved and/or registered with such
federal, state and local regulatory bodies or agencies and securities exchanges as the Company may
deem necessary or desirable;
(c) During any period of time in which the Company deems that the exercisability of this
option, the offer to sell the shares optioned hereunder, or the sale thereof, may violate a
federal, state, local or securities exchange rule, regulation or law, or may cause the Company to
be legally obligated to issue or sell more shares than the Company is legally entitled to issue or
sell; or
(d) Until you have paid or made suitable arrangements to pay (which may include payment
through the surrender of Common Stock, unless prohibited by the Committee) (i) all
federal, state and local income tax withholding required to be withheld by the Company in
A-II-3
connection with the option exercise and (ii) your portion of other federal, state and local payroll
and other taxes due in connection with the option exercise.
The following two paragraphs shall be applicable if, on the date of exercise of this option,
the Common Stock to be purchased pursuant to such exercise has not been registered under the
Securities Act of 1933, as amended, and under applicable state securities laws, and shall continue
to be applicable for so long as such registration has not occurred:
(a) The optionee hereby agrees, warrants and represents that he will acquire the Common Stock
to be issued hereunder for his own account for investment purposes only, and not with a view to, or
in connection with, any resale or other distribution of any of such shares, except as hereafter
permitted. The optionee further agrees that he will not at any time make any offer, sale,
transfer, pledge or other disposition of such Common Stock to be issued hereunder without an
effective registration statement under the Securities Act of 1933, as amended, and under any
applicable state securities laws or an opinion of counsel acceptable to the Company to the effect
that the proposed transaction will be exempt from such registration. The optionee shall execute
such instruments, representations, acknowledgments and agreements as the Company may, in its sole
discretion, deem advisable to avoid any violation of federal, state, local or securities exchange
rule, regulation or law.
(b) The certificates for Common Stock to be issued to the optionee hereunder shall bear the
following legend:
The shares represented by this certificate have not been registered
under the Securities Act of 1933, as amended, or under applicable
state securities laws. The shares have been acquired for investment
and may not be offered, sold, transferred, pledged or otherwise
disposed of without an effective registration statement under the
Securities Act of 1933, as amended, and under any applicable state
securities laws or an opinion of counsel acceptable to the Company
that the proposed transaction will be exempt from such
registration.
The foregoing legend shall be removed upon registration of the legended shares under the
Securities Act of 1933, as amended, and under any applicable state laws or upon receipt of any
opinion of counsel acceptable to the Company that said registration is no longer required.
The sole purpose of the agreements, warranties, representations and legend set forth in the
two immediately preceding paragraphs is to prevent violations of the Securities Act of 1933, as
amended, and any applicable state securities laws.
It is the intention of the Company and you that this option shall not be an Incentive Stock
Option as that term is used in Section 422 of the Code and the regulations thereunder.
Nothing herein shall modify your status as an at-will employee of the Company. Further,
nothing herein guarantees you employment for any specified period of time. This
A-II-4
means that either
you or the Company may terminate your employment at any time for any reason, or no reason. You
recognize that, for instance, you may terminate your employment or the Company may terminate your
employment prior to the date on which your option becomes vested.
Any dispute or disagreement between you and the Company with respect to any portion of this
option or its validity, construction, meaning, performance or your rights hereunder shall be
settled by arbitration in accordance with the Commercial Arbitration Rules of the American
Arbitration Association or its successor, as amended from time to time. However, prior to
submission to arbitration you will attempt to resolve any disputes or disagreements with the
Company over this option amicably and informally, in good faith, for a period not to exceed two
weeks. Thereafter, the dispute or disagreement will be submitted to arbitration. At any time
prior to a decision from the arbitrator(s) being rendered, you and the Company may resolve the
dispute by settlement. You and the Company shall equally share the costs charged by the American
Arbitration Association or its successor, but you and the Company shall otherwise be solely
responsible for your own respective counsel fees and expenses. The decision of the arbitrator(s)
shall be made in writing, setting forth the award, the reasons for the decision and award and shall
be binding and conclusive on you and the Company. Further, neither you nor the Company shall
appeal any such award. Judgment of a court of competent jurisdiction may be entered upon the award
and may be enforced as such in accordance with the provisions of the award.
This option shall be subject to the terms of the Plan in effect on the date this option is
granted, which terms are hereby incorporated herein by reference and made a part hereof. In the
event of any conflict between the terms of this option and the terms of the Plan in effect on the
date of this option, the terms of the Plan shall govern. This option constitutes the entire
understanding between the Company and you with respect to the subject matter hereof and no
amendment, supplement or waiver of this option, in whole or in part, shall be binding upon the
Company unless in writing and signed by the President of the Company. This option and the
performances of the parties hereunder shall be construed in accordance with and governed by the
laws of the Commonwealth of Virginia.
Please sign the copy of this option and return it to the Companys Secretary, thereby
indicating your understanding of and agreement with its terms and conditions.
A-II-5
I hereby acknowledge receipt of a copy of the foregoing stock option and the 2005 Stock Option
and Stock Incentive Plan and, having read them hereby signify my understanding of, and my agreement
with, its terms and conditions. I accept this option in full satisfaction of any previously
written or verbal promises made to me by the Company with respect to option grants.
A-II-6
APPENDIX III
NON-QUALIFIED STOCK OPTION FOR OUTSIDE DIRECTORS
AND IMPORTANT CONSULTANTS
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To:
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Name |
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Address:
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Date of Grant
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You are hereby granted an option, effective as of the date hereof, to purchase ___
shares of common stock (Common Stock) of Halifax Corporation (the Company), at a price of
$___ per share pursuant to the Companys 2005 Stock Option and Stock Incentive Plan (the
Plan).
Your Option may first be exercised at any time on or after _________, for up to ___% of the total number of shares subject to the Option and
thereafter pursuant to the following schedule until the total number of shares subject to the
Option are fully exercisable:
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Vesting Date |
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Percent of Initial Award Vested |
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% |
Thus, this Option vests ___% on each yearly anniversary of the Date of Grant and is fully
exercisable on or after ___years from the Date of Grant. This Option shall terminate and is not
exercisable after 10 years from the Date of Grant (the Scheduled Termination Date). This Option
shall be adjusted for any change in the outstanding shares of the Common Stock of the Company by
reason of a stock dividend or distribution, supplemental offering of shares, stock split,
combination of shares, recapitalization, merger, consolidation, exchange of shares, reorganization,
conversion or what the Committee deems in its sole discretion to be similar circumstances. No
fractional shares shall be issued or delivered.
In the event of a Change of Control (as defined below) of the Company, your option may, from
and after the date of the Change of Control, and notwithstanding the immediately preceding
paragraph, be exercised for up to 100% of the total number of shares then subject to the option
minus the number of shares previously purchased upon exercise of the option (as adjusted for stock
dividends, stock splits, combinations of shares and what the Committee deems in its sole discretion
to be similar circumstances) and your vesting date may accelerate accordingly. A Change of
Control shall be deemed to have occurred upon the happening of any of the following events:
1. |
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A change within a twelve-month period in the holders of more than 50% of the outstanding
voting stock of the Company; or |
A-III-1
2. |
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Any other event deemed to constitute a Change of Control by the Committee. |
You may exercise your option by giving written notice to the Secretary of the Company on forms
supplied by the Company at its then principal executive office, accompanied by payment of the
option price for the total number of shares you specify that you wish to purchase. The payment may
be in any of the following forms: (a) cash, which may be evidenced by a check and includes cash
received from a stock brokerage firm in a so-called cashless exercise; (b) unless prohibited by
the Committee, certificates representing shares of Common Stock, which will be valued by the
Secretary of the Company at the fair market value per share of Common Stock (as determined in
accordance with the Plan) on the date of delivery of such certificates to the Company, accompanied
by an assignment of the stock to the Company; or (c) unless prohibited by the Committee, any
combination of cash and Common Stock valued as provided in clause (b). The use of the so-called
attestation procedure to exercise a stock option may be permitted by the Committee. Any
assignment of stock shall be in a form and substance satisfactory to the Secretary of the Company,
including guarantees of signature(s) and payment of all transfer taxes if the Secretary deems such
guarantees necessary or desirable.
Your option will, to the extent not previously exercised by you, terminate three months after
the date on which you cease for any reason to be a director of, or consultant to, the Company or a
subsidiary corporation (whether by death, disability, resignation, removal, failure to be
reappointed, reelected or otherwise, or the expiration of any consulting arrangement, and
regardless of whether the failure to continue as a director or consultant was for cause or without
cause or otherwise), but in no event later than ten years from the date this option is granted.
After the date you cease to be a director or consultant, you may exercise this option only for the
number of shares which you had a right to purchase and did not purchase on the date you ceased to
be a director or consultant. If you are a director of a subsidiary corporation, your directorship
shall be deemed to have terminated on the date such company ceases to be a subsidiary corporation,
unless you are also a director of the Company or another subsidiary corporation, or on that date
became a director of the Company or another subsidiary corporation. Your directorship or
consultancy shall not be deemed to have terminated if you cease being a director of, or consultant
to, the Company or a subsidiary corporation but are or concurrently therewith become (a) a director
of, or consultant to, the Company or another subsidiary corporation or (b) an employee of the
Company or a subsidiary corporation.
In the event of any change in the outstanding shares of the Common Stock of the Company by
reason of a stock dividend, stock split, combination of shares, recapitalization, merger,
consolidation, transfer of assets, reorganization, conversion or what the Committee deems in its
sole discretion to be similar circumstances, the number and kind of shares subject to this option
and the option price of such shares shall be appropriately adjusted in a manner to be determined in
the sole discretion of the Committee.
Notwithstanding anything to the contrary contained in this option, in the event of a sale or a
proposed sale of the majority of the stock or assets of the Company or a proposed
Change of Control, the Committee shall have the right to terminate this option upon thirty
(30) days prior written notice to you, subject to your right to exercise such option to the extent
vested prior to such termination.
A-III-2
Except for transfers to ___under the terms set forth in the Plan, this option is not
transferable otherwise than by will or the laws of descent and distribution, and is exercisable
during your lifetime only by you, including, for this purpose, your legal guardian or custodian in
the event of disability. Until the option price has been paid in full pursuant to due exercise of
this option and the purchased shares are delivered to you, you do not have any rights as a
shareholder of the Company. The Company reserves the right not to deliver to you the shares
purchased by virtue of the exercise of this option during any period of time in which the Company
deems, in its sole discretion, that such delivery would violate a federal, state, local or
securities exchange rule, regulation or law.
Notwithstanding anything to the contrary contained herein, this option is not exercisable
until all the following events occur and during the following periods of time:
(a) Until the Plan pursuant to which this option is granted is approved by the shareholders of
the Company in the manner prescribed by the Code and the regulations thereunder;
(b) Until this option and the optioned shares are approved and/or registered with such
federal, state and local regulatory bodies or agencies and securities exchanges as the Company may
deem necessary or desirable;
(c) During any period of time in which the Company deems that the exercisability of this
option, the offer to sell the shares optioned hereunder, or the sale thereof, may violate a
federal, state, local or securities exchange rule, regulation or law, or may cause the Company to
be legally obligated to issue or sell more shares than the Company is legally entitled to issue or
sell; or
(d) Until you have paid or made suitable arrangements to pay (which may include payment
through the surrender of Common Stock, unless prohibited by the Committee) (i) all federal, state
and local income tax withholding required to be withheld by the Company in connection with the
option exercise and (ii) your portion of other federal, state and local payroll and other taxes
due in connection with the option exercise.
The following two paragraphs shall be applicable if, on the date of exercise of this option,
the Common Stock to be purchased pursuant to such exercise has not been registered under the
Securities Act of 1933, as amended, and under applicable state securities laws, and shall continue
to be applicable for so long as such registration has not occurred:
(a) The optionee hereby agrees, warrants and represents that he will acquire the Common Stock
to be issued hereunder for his own account for investment purposes only, and not with a view to, or
in connection with, any resale or other distribution of any of such shares, except as hereafter
permitted. The optionee further agrees that he will not at any time make any
offer, sale, transfer, pledge or other disposition of such Common Stock to be issued hereunder
without an effective registration statement under the Securities Act of 1933, as amended, and under
any applicable state securities laws or an opinion of counsel acceptable to the Company to the
effect that the proposed transaction will be exempt from such registration. The optionee shall
execute such instruments, representations, acknowledgements and agreements as the Company
A-III-3
may, in
its sole discretion, deem advisable to avoid any violation of federal, state, local or securities
exchange rule, regulation or law.
(b) The certificates for Common Stock to be issued to the optionee hereunder shall bear the
following legend:
The shares represented by this certificate have not been registered
under the Securities Act of 1933, as amended, or under applicable
state securities laws. The shares have been acquired for investment
and may not be offered, sold, transferred, pledged or otherwise
disposed of without an effective registration statement under the
Securities Act of 1933, as amended, and under any applicable state
securities laws or an opinion of counsel acceptable to the Company
that the proposed transaction will be exempt from such
registration.
The foregoing legend shall be removed upon registration of the legended shares under the
Securities Act of 1933, as amended, and under any applicable state laws or upon receipt of any
opinion of counsel acceptable to the Company that said registration is no longer required.
The sole purpose of the agreements, warranties, representations and legend set forth in the
two immediately preceding paragraphs is to prevent violations of the Securities Act of 1933, as
amended, and any applicable state securities laws.
It is the intention of the Company and you that this option shall not be an Incentive Stock
Option as that term is used in Section 422 of the Code and the regulations thereunder.
Any dispute or disagreement between you and the Company with respect to any portion of this
option or its validity, construction, meaning, performance or your rights hereunder shall be
settled by arbitration in accordance with the Commercial Arbitration Rules of the American
Arbitration Association or its successor, as amended from time to time. However, prior to
submission to arbitration you will attempt to resolve any disputes or disagreements with the
Company over this option amicably and informally, in good faith, for a period not to exceed two
weeks. Thereafter, the dispute or disagreement will be submitted to arbitration. At any time
prior to a decision from the arbitrator(s) being rendered, you and the Company may resolve the
dispute by settlement. You and the Company shall equally share the costs charged by the American
Arbitration Association or its successor, but you and the Company shall otherwise be solely
responsible for your own respective counsel fees and expenses. The decision of the arbitrator(s)
shall be made in writing, setting forth the award, the reasons for the decision and award and shall
be binding and conclusive on you and the Company. Further, neither you nor the Company shall
appeal any such award. Judgment of a court of competent jurisdiction may be
entered upon the award and may be enforced as such in accordance with the provisions of the
award.
This option shall be subject to the terms of the Plan in effect on the date this option is
granted, which terms are hereby incorporated herein by reference and made a part hereof. In the
event of any conflict between the terms of this option and the terms of the Plan in effect on the
A-III-4
date of this option, the terms of the Plan shall govern. This option constitutes the entire
understanding between the Company and you with respect to the subject matter hereof and no
amendment, supplement or waiver of this option, in whole or in part, shall be binding upon the
Company unless in writing and signed by the President of the Company. This option and the
performances of the parties hereunder shall be construed in accordance with and governed by the
laws of the Commonwealth of Virginia.
Please sign the copy of this option and return it to the Companys Secretary, thereby
indicating your understanding of and agreement with its terms and conditions.
I hereby acknowledge receipt of a copy of the foregoing stock option and the 2005 Stock Option
and Stock Incentive Plan and, having read them hereby signify my understanding of, and my agreement
with, its terms and conditions. I accept this option in full satisfaction of any previous written
or verbal promises made to me by the Company with respect to option grants.
A-III-5
APPENDIX IV
RESTRICTED STOCK AGREEMENT
RS No.______________________
An Award of Restricted Stock is hereby awarded on ___, 20___(the Award Date) by
Halifax Corporation (the Company), to ___(the Grantee), in accordance with the
following terms and conditions and the conditions contained in the Companys 2005 Stock Option and
Stock Incentive Plan (the Plan):
1. Share Award. The Company hereby awards the Grantee ___shares (the
Shares) of common stock of the Company (the Common Stock) pursuant to the Plan, as the same may
from time to time be amended, and upon the terms and conditions and subject to the restrictions
therein and hereinafter set forth. A copy of the Plan as currently in effect is incorporated
herein by reference and is attached hereto.
2. Restrictions on Transfer and Restricted Period. During the period (the Restricted
Period) commencing on the Award Date and terminating on ___, 20___, the Shares may
not be sold, assigned, transferred, pledged, or otherwise encumbered by the Grantee, except as
hereinafter provided.
Except as set forth below, the Restricted Period with respect to the Shares will lapse at a
rate of ___% of the initial award for every ___months of Continuous Service (as defined in the
Plan) completed since the Award Date according to the following schedule:
. Subject to the restrictions set forth in the Plan, the Committee referred to in
Section 4 of the Plan or its successor (the Committee) shall have the authority, in its
discretion, to accelerate the time at which any or all of the restrictions shall lapse with respect
to any Shares thereto, or to remove any or all of such restriction, whenever the Committee may
determine that such action is appropriate by reason of changes in applicable tax or other laws, or
other changes in circumstances occurring after the commencement of the Restricted Period.
3. Termination of Service. Except as provided in Section 9 below, if the Grantee
ceases to maintain Continuous Service (as defined in the Plan) for any reason other than death or
disability, all Shares which at the time of such termination of Continuous Service are subject to
the restrictions imposed by Section 2 above shall upon such termination of Continuous Service be
forfeited to the Company. If the Grantee ceases to maintain Continuous Service (as defined in
the Plan) by reason of death or disability, the Shares then still subject to restrictions imposed
by Section 2 will be free of those restrictions and shall not be forfeited.
4. Certificates for the Shares. The Company shall issue a certificate (or
certificates) in the name of the Grantee with respect to the Shares, and shall hold such
certificate (or certificates) on deposit for the account of the Grantee until the expiration of the
Restricted Period with respect to the Shares represented thereby. Such certificate (or
certificates) shall bear the following restricted legend (the Restricted Legend):
A-IV-1
The transferability of this certificate and the shares of stock
represented hereby are subject to the terms and conditions
(including forfeiture) contained in the 2005 Stock Option and Stock
Incentive Plan of Halifax Corporation Copies of such Plan are on
file in the office of the Secretary of Halifax Corporation, 5250
Cherokee Avenue, Alexandria, Virginia 22312.
The Grantee further agrees that simultaneously with the execution of the Agreement, the
Grantee shall execute stock powers in favor of the Company with respect to the Shares and that the
Grantee shall promptly deliver such stock powers to the Company.
The following two paragraphs shall be applicable if, on the Award Date, the Common Stock
subject to such Award has not been registered under the Securities Act of 1933, as amended, and
under applicable state securities laws, and shall continue to be applicable for so long as such
registration has not occurred:
The Grantee hereby agrees, warrants and represents that Grantee is acquiring the Common Stock
to be issued pursuant to this Agreement for Grantees own account for investment purposes only, and
not with a view to, or in connection with, any resale or other distribution of any of such shares,
except as hereafter permitted. The Grantee further agrees that Grantee will not at any time make
any offer, sale, transfer, pledge or other disposition of such Common Stock to be issued hereunder
without an effective registration statement under the Securities Act of 1933, as amended, and under
any applicable state securities laws or an opinion of counsel acceptable to the Company to the
effect that the proposed transaction will be exempt from such registration. The Grantee shall
execute such instruments, representations, acknowledgments and agreements as the Company may, in
its sole discretion, deem advisable to avoid any violation of federal, state, local or securities
exchange rule, regulation or law.
The certificates for Common Stock to be issued pursuant to this Agreement shall bear the
following securities legend (the Securities Legend):
The shares represented by this certificate have not been registered
under the Securities Act of 1933, as amended, or under applicable
state securities laws. The shares have been acquired for investment
and may not be offered, sold, transferred, pledged or otherwise
disposed of without an effective registration statement under the
Securities Act of 1933, as amended, and under any applicable state
securities laws or an opinion of counsel acceptable to the Company
that the proposed transaction will be exempt from such registration.
The Securities Legend shall be removed upon registration of the legended shares under the
Securities Act of 1933, as amended, and under any applicable state laws or upon receipt of any
opinion of counsel acceptable to the Company that said registration is no longer required.
A-IV-2
The sole purpose of the agreements, warranties, representations and legend set forth in the
two immediately preceding paragraphs is to prevent violations of the Securities Act of 1933, as
amended, and any applicable state securities laws.
5. Grantees Rights. Except as otherwise provided herein, the Grantee, as owner of
the Shares, shall have all rights of a shareholder. During any Restricted Period, the Grantee
shall be entitled to vote such Shares as to which the Restricted Period has not yet lapsed or
expired (the Restricted Shares) in Grantees sole discretion, at any annual and special meetings
of the shareholders of the Company and at any continuations and adjournments of such meetings, upon
any matters coming before such meetings or adjournments.
6. Cash Dividends. Cash dividends, if any, paid on the Restricted Shares shall be
held by the Company for the account of the Grantee and paid to the Grantee upon the expiration of
the Restricted Period or upon the death or disability of the Grantee. All such withheld dividends
shall earn interest at an annual rate determined by the Committee.
7. Expiration of Restricted Period. Upon the lapse or expiration of the Restricted
Period with respect to any portion of the Shares, the Company shall deliver to the Grantee (or in
the case of a deceased Grantee, to Grantees legal representative) the certificate in respect of
such Shares and the related stock powers held by the Company pursuant to Section 4 above. The
Shares as to which the Restricted Period shall have lapsed or expired shall be free of the
restrictions referred to in Section 2 above and such certificate shall not bear the Restricted
Legend provided for in Section 4 above. Notwithstanding the foregoing, the Securities Legend
described in Section 4 shall continue to be included on the certificates as long as registration
has not occurred.
8. Adjustments for Changes in Capitalization of the Company. In the event of any
change in the outstanding shares of Common Stock by reason of any reorganization, recapitalization,
stock split, stock dividend, combination or exchange of shares, merger, consolidation, or any
change in the corporate structure of the Company or in the shares of Common Stock, the number and
class of Shares covered by this Agreement shall be appropriately adjusted by the Committee in the
same manner as other outstanding shares are adjusted. Any shares of Common Stock or other
securities received, as a result of the foregoing, by the Grantee with respect to Shares subject to
the restrictions contained in Section 2 above also shall be subject to such restrictions and the
certificate or other instruments representing or evidencing such shares or securities shall be
legended and deposited with the Company in the manner provided in Section 4 above.
9. Change in Control. If the Continuous Service (as defined in the Plan) of the
Grantee is involuntarily terminated for whatever reason, other than for cause (as defined by the
Committee), at any time within 18 months of a change in control (as defined in the Plan), the
Restricted Period with respect to all Shares shall lapse upon such termination and all Shares shall
become fully vested in the Grantee.
10. Delivery and Registration of Shares of Common Stock. The Companys obligation to
deliver Shares hereunder shall be conditioned upon the receipt of a representation as
to the investment intention of the Grantee or any other person to whom such Shares are to be
A-IV-3
delivered, in such form as the Committee shall determine to be necessary or advisable to comply
with the provisions of the Securities Act of 1933, as amended, or any other Federal, state or local
securities legislation or regulation. Any representation regarding investment intent shall become
inoperative upon the registration of such shares or other action eliminating the necessity of such
representation under such Securities Act or other securities regulation.
The Company shall not be required to deliver any Shares under the Plan prior to the completion
of such registration or other qualification of such Shares under any state or federal law, rule or
regulation, as the Committee shall determine to be necessary or advisable.
11. Plan and Plan Interpretations as Controlling. The Shares hereby awarded and the
terms and conditions herein set forth are subject in all respects to the terms and conditions of
the Plan, which are controlling. All determinations and interpretations by the Committee shall be
binding and conclusive upon the Grantee or Grantees legal representatives with regard to any
question arising hereunder or under the Plan.
12. Grantee Service. Nothing in this Agreement shall limit the right of the Company
or any of its Affiliates to terminate the Grantees service as an officer or employee, or otherwise
impose upon the Company or any of its Affiliates any obligation to employ or accept the services of
the Grantee.
13. Withholding and Social Security Taxes. Upon the termination of any Restricted
Period with respect to any Shares (or any such earlier time, if any, that an election is made under
Section 83(b) of the Code, or any successor provision thereto, to include the value of such Shares
in taxable income), the Company shall have the right to withhold from the Grantees compensation an
amount sufficient to fulfill its or its Affiliates obligations for any applicable withholding and
employment taxes. Alternatively, the Company may require the Grantee to pay the Company the amount
of any taxes which the Company is required to withhold with respect to the Shares, or, in lieu
thereof, to retain or sell without notice a sufficient number of Shares to cover the amount
required to be withheld. The Company shall withhold from any cash dividends paid on the Restricted
Stock an amount sufficient to cover taxes owed as a result of the dividend payment. The Companys
method of satisfying its withholding obligations shall be solely in the discretion of the Company,
subject to applicable federal, state and local laws.
14. Tax Consequences. Grantee has reviewed with Grantees own tax advisors the
federal, state, local and foreign tax consequences of this investment and the transactions
contemplated by this Agreement. Grantee is relying solely on such advisors and not on any
statements or representations of Company or any of its agents. Grantee understands that Grantee
(and not Company) shall be responsible for Grantees own tax liability that may arise as a result
of this investment or the transactions contemplated by this Agreement. Grantee understands that
Section 83 of the Internal Revenue Code of 1986, as amended (the Code), taxes (as ordinary
income) the fair market value of the Shares as of the date any restrictions on the Shares lapse.
To the extent that a grant hereunder is not otherwise an exempt transaction for purposes of Section
16(b) of the Securities and Exchange Act of 1934, as amended (the 1934 Act), with respect to
officers, directors and 10% shareholders, a restriction on the Shares includes for
these purposes the period after the grant of the Shares during which such officers, directors
and 10% shareholders could be subject to suit under Section 16(b) of the 1934 Act. Alternatively,
A-IV-4
Grantee understands that Grantee may elect to be taxed at the time the Shares are granted rather
than when the restrictions on the Shares lapse, or the Section 16(b) period expires, by filing an
election under Section 83(b) of the Code with the I.R.S. within 30 days from the date of grant.
GRANTEE ACKNOWLEDGES THAT IT IS GRANTEES SOLE RESPONSIBILITY AND NOT THE COMPANYS TO FILE
TIMELY THE ELECTION AVAILABLE TO GRANTEE UNDER SECTION 83(B) OF THE CODE, EVEN IF GRANTEE REQUESTS
THAT THE COMPANY OR ITS REPRESENTATIVES MAKE THIS FILING ON GRANTEES BEHALF.
15. Arbitration. Any dispute or disagreement between Grantee and the Company with
respect to any portion of this Agreement or its validity, construction, meaning, performance or
Grantees rights hereunder shall be settled by arbitration in accordance with the Commercial
Arbitration Rules of the American Arbitration Association (AAA) or its successor, as amended from
time to time by a sole arbitrator. However, prior to submission to arbitration Grantee agrees to
attempt to resolve any disputes or disagreements with the Company over this Agreement amicably and
informally, in good faith, for a period not to exceed 14 days. Thereafter, the dispute or
disagreement will be submitted to arbitration. The arbitrator shall be independent and impartial,
mutually acceptable to the parties and appointed by AAA. The arbitration shall be held in
Philadelphia, Pennsylvania or such other location as the parties may agree. At any time prior to a
decision from the sole arbitrator being rendered, Grantee and the Company may resolve the dispute
by settlement. The Grantee and the Company shall equally share the arbitrators fee and the costs
charged by the AAA or its successor, but Grantee and the Company shall otherwise be solely
responsible for their own respective counsel fees and expenses. The decision of the sole
arbitrator shall be made in writing, setting forth the award, the reasons for the decision and
award and shall be binding and conclusive on Grantee and the Company. Further, neither Grantee nor
the Company shall appeal any such award. Judgment of a court of competent jurisdiction may be
entered upon the Award and may be enforced as such in accordance with the provisions of the Award.
16. Amendment/Choice of Law. This Agreement constitutes the entire understanding
between the Company and the Grantee with respect to the subject matter hereof and no amendment,
supplement or waiver of this Agreement, in whole or in part, shall be binding upon the Company
unless in writing and signed by the President of the Company. This Agreement and the performances
of the parties hereunder shall be construed in accordance with and governed by the laws of the
Commonwealth of Virginia.
17. Grantee Acceptance. The Grantee shall signify Grantees acceptance of the terms
and conditions of this Agreement by signing in the space provided below and signing the attached
stock powers and returning a signed copy of this Agreement and the original attached stock powers
to the Company. IF A FULLY EXECUTED COPY HEREOF AND THE ATTACHED STOCK POWERS HAVE NOT BEEN
RECEIVED BY THE COMPANY, THE COMPANY HAS THE RIGHT TO REVOKE THIS AWARD, AND AVOID ALL OBLIGATIONS
UNDER THIS AGREEMENT.
IN WITNESS WHEREOF, the parties hereto have caused this RESTRICTED STOCK AGREEMENT to be
executed as of the date first above written.
A-IV-5
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By:
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ACCEPTED: |
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(City, State and Zip Code) |
A-IV-6
STOCK POWER
For value received, I hereby sell, assign, and transfer to Halifax Corporation (the Company)
___shares of the common stock of the Company, standing in my name on the books and
records of the aforesaid Company, represented by Certificate No. ___and do hereby irrevocably
constitute and appoint the Secretary of the Company attorney, with full power of substitution, to
transfer this stock on the books and records of the aforesaid Company.
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Dated:
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In the presence of: |
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A-IV-7
HALIFAX CORPORATION
5250 Cherokee Avenue
Alexandria, Virginia 22312
Annual Meeting of Shareholders to be held on September 9, 2005
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints Ernest L. Ruffner and Joseph Sciacca or either of them, as proxies and attorneys in fact with full power of substitution to represent and to vote for the undersigned all shares of Common Stock, $0.24 par value, of Halifax Corporation that the undersigned would be entitled to vote if personally present at the Annual Meeting of Shareholders of Halifax Corporation to be held on September 9, 2005 and at any postponement or adjournment thereof. The undersigned directs this proxy to vote as indicated on this proxy card.
THE PROXY AGENTS PRESENT AND ACTING IN PERSON OR BY THEIR SUBSTITUTES (OR, IF ONLY ONE IS PRESENT AND ACTING, THEN THAT ONE) MAY EXERCISE ALL THE POWERS CONFERRED BY THIS PROXY. DISCRETIONARY AUTHORITY IS CONFERRED BY THIS PROXY AS TO CERTAIN MATTERS DESCRIBED IN THE HALIFAX CORPORATION PROXY STATEMENT.
(Continued and to be signed on the reverse side)
ANNUAL MEETING OF SHAREHOLDERS OF
HALIFAX CORPORATION
September 9, 2005
Please date, sign and mail
your proxy card in the
envelope provided as soon
as possible.
ê Please detach along perforated line and mail in the envelope provided. ê
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR ALL OF THE DIRECTOR NOMINEES
AND FOR THE 2005 STOCK OPTION AND STOCK INCENTIVE PLAN.
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HEREx
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To elect seven directors, each for a one year term to serve until his successor is duly elected and qualified, as more fully described in the accompanying proxy statement. |
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NOMINEES: |
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FOR ALL NOMINEES |
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John H. Grover John M. Toups |
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WITHHOLD AUTHORITY FOR ALL NOMINEES |
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Daniel R. Young Thomas L. Hewitt Arch C. Scurlock, Jr. |
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FOR ALL EXCEPT (See instructions below) |
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Gerald F. Ryles Charles L. McNew |
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INSTRUCTION:
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To withhold authority to vote for
any individual nominee(s), mark FOR ALL EXCEPT and fill in the circle next to each nominee you wish to withhold, as shown here:l |
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To change the address on your account, please check the box at right and indicate your new address in the address space above.
Please note that changes to the registered name(s) on the account may not be submitted via this method. |
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To approve the 2005 Stock Option and Stock Incentive Plan, as more fully described in the accompanying proxy statement. |
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To transact such other business as may properly come before the meeting or any of the postponements or adjournments thereof. |
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THIS PROXY WHEN PROPERLY EXECUTED WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED SHAREHOLDER. IF NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR ALL OF THE DIRECTOR NOMINEES AND FOR THE APPROVAL OF THE 2005 STOCK OPTION AND STOCK INCENTIVE PLAN. IF ANY OTHER BUSINESS IS PRESENTED AT THE MEETING, THIS PROXY WILL BE VOTED BY THOSE NAMED IN THIS PROXY IN THEIR BEST JUDGMENT. AT THE PRESENT TIME, THE BOARD OF DIRECTORS KNOWS OF NO OTHER BUSINESS TO BE PRESENTED AT THE MEETING. |
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Should the undersigned be present and choose to vote at the Annual Meeting or at any postponements or adjournments thereof, and after notification to the Secretary of Halifax Corporation at the Annual Meeting of the shareholders decision to terminate this proxy, then the power of such attorneys or proxies shall be terminated and shall have no force and effect. This proxy may also be revoked by filing a written notice of revocation with the Secretary or by duly executing a proxy bearing a later date. |
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The undersigned acknowledges receipt with this Proxy, a copy of the Proxy Statement for the Annual Meeting of Shareholders to be held September 9, 2005 and 2005 Annual Report to Shareholders. |
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MARK X HERE IF YOU PLAN TO ATTEND THE MEETING.o |
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Signature of
Shareholder |
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Signature of Shareholder |
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Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person. |