CSB Bancorp, Inc. DEF 14A
United States
Securities and Exchange Commission
Washington, DC 20549
SCHEDULE 14A
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE SECURITIES EXCHANGE ACT OF 1934
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to 240.14a-12 |
CSB BANCORP, INC.
(NAME OF REGISTRANT AS SPECIFIED IN ITS CHARTER)
(NAME OF PERSON(S) FILING PROXY STATEMENT, IF OTHER THAN THE REGISTRANT)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Title of each class of securities to which transaction applies: |
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Aggregate number of securities to which transaction applies: |
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Per unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was determined): |
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Proposed maximum aggregate value of transaction: |
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Total fee paid: |
o Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee
was paid previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its filing. |
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Amount Previously Paid: |
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Form, Schedule or Registration Statement No.: |
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Filing Party: |
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Date Filed: |
CSB BANCORP, INC.
91 North Clay Street
Millersburg, Ohio 44654
TABLE OF CONTENTS
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held Wednesday, April 23, 2008
The Annual Meeting of Shareholders of CSB Bancorp, Inc. (CSB) will be held at the Carlisle
Inn, Walnut Creek, Ohio, on Wednesday, April 23, 2008, at 7:00 p.m. local time, for the following
purposes:
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To elect two directors for three-year terms ending in 2011; and |
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To transact any other business that may properly come before the Meeting or any
adjournments thereof. |
The Board of Directors has fixed the close of business of March 3, 2008 as the record date for
the determination of shareholders entitled to notice of and to vote at the Annual Meeting. It is
important that your shares be voted, and all shareholders are cordially invited to attend the
meeting in person. Whether or not you expect to attend the meeting in person, we urge you to fill
in, date, sign and return the enclosed Proxy Card in the envelope provided.
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By Order of the Board of Directors,
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/s/ Eddie L. Steiner |
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Eddie L. Steiner |
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President and Chief Executive Officer |
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Millersburg, Ohio |
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March 21, 2008 |
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2
CSB BANCORP, INC.
91 North Clay Street
Millersburg, Ohio 44654
PROXY STATEMENT
ANNUAL MEETING OF SHAREHOLDERS
April 23, 2008
GENERAL
The enclosed proxy is solicited by the Board of Directors of CSB Bancorp, Inc. (CSB or
Company), the principal executive offices of which are located at 91 North Clay Street,
Millersburg, Ohio 44654, in connection with the Annual Meeting of Shareholders (the Meeting) of
CSB to be held on Wednesday, April 23, 2008, at the Carlisle Inn, Walnut Creek, Ohio, at 7:00 p.m.
local time. This proxy statement and the accompanying notice of meeting are first being mailed to
shareholders on or about March 21, 2008.
The Meeting has been called for the following purposes: (i) to elect two directors, each for a
three-year term and; (ii) to transact any other business that may properly come before the Meeting
or any adjournment thereof.
REVOCATION OF PROXIES, DISCRETIONARY AUTHORITY
AND CUMULATIVE VOTING
Shares of CSBs common stock, par value $6.25 per share (the Common Shares), can be voted at the
Meeting only if the shareholder is represented by proxy or is present in person. Shareholders who
execute proxies retain the right to revoke it prior to or at the meeting. Unless so revoked, the
shares represented by such proxies will be voted at the Meeting and all adjournments thereof.
Proxies may be revoked by written notice to the Secretary of CSB (addressed to: CSB Bancorp, Inc.,
91 North Clay Street, Millersburg, Ohio 44654, Attention: Ms. Margaret L. Conn, Secretary) or by
the filing of a later dated proxy prior to a vote being taken on a particular proposal at the
Meeting. A proxy will not be voted if a shareholder attends the Meeting and votes in person.
Proxies solicited by the Board of Directors will be voted in accordance with the directions given
therein. Where no instructions are indicated, proxies will be voted for the nominees for directors
set forth below or as otherwise described herein in the event cumulative voting for directors is
properly requested. The proxy confers discretionary authority on the persons named therein to vote
with respect to (i) the election of any person as a director where the nominee is unavailable or
unable to serve, (ii) matters incident to the conduct of the Meeting and (iii) any other business
that may properly come before the Meeting or any adjournment thereof. At this time, it is not
known whether there will be cumulative voting for the election of directors at the Meeting. If any
shareholder properly demands cumulative voting for the election of directors at the Meeting, your
proxy will give the individuals named on the proxy full discretion and authority to vote
cumulatively, and in their sole discretion to allocate votes among any or all of the nominees for
director, unless authority to vote for any or all of the nominees is withheld. CSB is the sole
shareholder of The Commercial & Savings Bank of Millersburg, Ohio, an Ohio banking corporation
(Bank).
The enclosed proxy is being solicited by the Board of Directors of CSB and the cost of soliciting
proxies will be borne by CSB. In addition to use of the mail, proxies may be solicited personally
or by telephone, telefax, or email by directors, officers and employees of CSB.
3
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
Shareholders of record as of the close of business on March 3, 2008, (the Record Date), are
entitled to (i) notice of the Meeting and (ii) one vote on each matter to be considered at the
Meeting for each Common Share held on that date. As of the Record Date, there were 2,440,850
Common Shares issued and outstanding. The presence at the Meeting in person or by proxy of at
least a majority of such shares will be required to constitute a quorum at the Meeting. Common
Shares held by holders who abstain from voting and all Common Shares held by brokers who do not
have the discretionary authority to vote on certain matters will be included in determining the
presence of a quorum. Consequently, an abstention or a broker non-vote has the same effect as a
vote against a proposal or Director nominees, as each abstention or broker non-vote would be one
less vote in favor of a proposal or for a Director nominee. Shareholders will not be entitled to
dissenters rights with respect to any matter to be considered at the Meeting.
The following table sets forth the Common Shares beneficially owned by each person, group or entity
known by CSB to own more than five percent of CSBs outstanding Common Shares as of the Record
Date.
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Name and Address of Beneficial |
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Amount and Nature of Beneficial |
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Percent of Common Shares |
Owner |
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Ownership |
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Outstanding |
Richard G. Elliott |
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1450 Fox Run Lane |
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Canfield, Ohio 44406 |
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125,450.0001 |
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5.14% |
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Mr. Elliott has sole voting power on 122,000 shares and shared voting power on 3,450
shares as reported by an amended Schedule 13D filing with the Securities and Exchange Commission on
March 21, 2007. |
4
BENEFICIAL OWNERSHIP
The following table sets forth, as of the Record Date, (i) the Common Shares beneficially owned by
each director, nominee for director and named executive officer of CSB or any person who has acted
in such capacity since the beginning of the last fiscal year of CSB and (ii) the Common Shares
beneficially owned by all current executive officers and directors as a group.
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Number of Common Shares 1 |
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Shares of |
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Common Stock |
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Name of |
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Beneficially |
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Percent |
Beneficial Owner |
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Sole |
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Shared |
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Options |
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Owned |
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of Class |
Robert K. Baker |
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3,169.000 |
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2,519.5776 |
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5,688.5776 |
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* |
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Ronald E. Holtman |
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1,300.000 |
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1,300.0000 |
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* |
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J. Thomas Lang |
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1,295.5481 |
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5,773.5798 |
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7,069.1279 |
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Dr. Daniel J. Miller |
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29,457.2302 |
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12,273.0000 |
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41,730.2302 |
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1.69 |
% |
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Jeffery A. Robb, Sr. |
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4,046.3546 |
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4,046.3546 |
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Samuel M. Steimel |
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17,661.2574 |
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7,711.8657 |
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25,373.1231 |
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1.03 |
% |
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Eddie L. Steiner |
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18,268.0000 |
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1,197.8109 |
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19,465.8109 |
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John R. Waltman |
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15,385.0000 |
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362.4647 |
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15,747.4647 |
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Rick L. Ginther |
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3,163.4131 |
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1,000 |
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4,163.4131 |
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* |
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Paul D. Greig |
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1,500.0000 |
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12,904 |
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14,404.0000 |
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Paula J. Meiler |
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5,730.2010 |
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100.0000 |
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12,904 |
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18,734.2010 |
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* |
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Total of Directors
and Executive
Officers as a Group
(13 persons) |
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98,427.7747 |
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35,386.0320 |
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27,608 |
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161,421.8067 |
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6.53 |
% |
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The amounts shown represent the total outstanding Common Shares beneficially owned by
the individuals and the Common Shares issuable upon the exercise of stock options exercisable
within the next sixty days of March 3, 2008. |
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Indicates less than 1% beneficial ownership of the total of Common Shares outstanding as of March
3, 2008 plus the number of Common Shares issuable upon the exercise of outstanding options for the
person or persons indicated. None of the shares reported are pledged as security. |
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SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires CSBs officers, directors and persons
who own more than ten percent of a registered class of CSBs equity securities to file reports of
ownership and changes in ownership with the Securities and Exchange Commission. Officers, directors
and greater than ten percent shareholders are required to furnish CSB with copies of all Section
16(a) forms they file. During 2007, based solely on CSBs review of the copies of such forms
received by it and by statements of officers and directors that they complied with all applicable
filing requirements, CSBs officers, directors and greater than ten percent beneficial owners have
complied with all filing requirements applicable to them, with the exception of one Form 4 filing
for Mr. Waltman.
PROPOSAL 1:
ELECTION OF DIRECTORS
CSBs Code of Regulations provide that its business shall be managed by a board of directors of not
less than three and not more than twenty-five persons. CSBs Regulations divide such directors
into three classes, as nearly equal in number as possible, and set their terms at three years. The
Board of Directors, pursuant to CSBs Code of Regulations, has established the number of directors
at eight.
Assuming that at least a majority of the issued and outstanding Common Shares are present at the
Meeting so that a quorum exists, the two nominees for director of CSB receiving the most votes will
be elected as directors. Shareholders have the right to vote cumulatively in the election of
directors. In order to exercise the right to vote cumulatively, a shareholder must give written
notice to the President, a Vice President or the Secretary of CSB not less than forty-eight hours
before the time fixed for the meeting, and the shareholders demand for cumulative voting must be
announced at the commencement of the meeting by or on behalf of the shareholder. If cumulative
voting is elected, a shareholder may cast as many votes in an election of directors as the number
of directors to be elected multiplied by the number of shares held. The Board of Directors has
nominated Robert K. Baker and J. Thomas Lang to serve until the 2011 Annual Meeting of
Shareholders, and until their respective successors are elected and qualified. Messrs. Baker and
Lang are incumbent directors whose present terms expire at the Meeting.
If it is intended that Common Shares represented by the accompanying form of proxy will be voted
for the election of nominees, please so indicate on the proxy card. (If you do not wish your shares
to be voted for particular nominees, please so indicate on the proxy card.) If one or more of the
nominees should, at the time of the Meeting, be unavailable or unable to serve as a director, the
shares represented by the proxies will be voted to elect the remaining nominees and any substitute
nominees designated by the Board of Directors. The Board of Directors knows of no reason why any
of the nominees will be unavailable or unable to serve. At this time, it is not known whether
there will be cumulative voting for the election of directors at the Meeting. If any shareholder
properly demands cumulative voting for the election of directors at the Meeting, your proxy will
give the individuals named on the proxy full discretion and authority to vote cumulatively and in
their sole discretion to allocate votes among any or all of the nominees, unless authority to vote
for any or all of the nominees is withheld.
The Board of Directors recommends that shareholders vote FOR the election of the nominees.
6
The following table sets forth information concerning nominees for director of CSB, including their
principal occupation or employment during the past five years. Each nominee, if elected, will
serve for a term expiring at the Annual Meeting of Shareholders in 2011.
NOMINEES FOR DIRECTOR
(Term Expiring in 2011)
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Positions |
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Principal Occupation for Past Five |
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Held with |
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Name |
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Age |
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Years and Other Information |
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CSB |
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Director Since |
Robert K. Baker
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53 |
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Co-owner and
Controller,
Bakerwell, Inc.
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Director
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2001 |
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J. Thomas Lang
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64 |
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Veterinarian, Dairy
Farmer, Spring Hill
Farm, Inc.
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Director
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1993 |
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The following table sets forth information concerning (i) incumbent directors of CSB who are not
nominees for election at the Meeting and (ii) the other current executive officers of CSB.
Included in the table is information regarding each persons principal occupation or employment
during the past five years.
DIRECTORS AND EXECUTIVE OFFICERS
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Year First |
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Elected or |
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Appointed |
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Director or |
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Current |
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Positions Held with |
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Officer, As |
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Term to |
Name |
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Age |
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Principal Occupation1 |
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CSB |
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Applicable |
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Expire |
Ronald E. Holtman
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65 |
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Attorney; Logee, Hostetler,
Stutzman and Lehman
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Director
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2001 |
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2009 |
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Dr. Daniel J. Miller
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68 |
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Retired Physician; East Holmes
Family Care, Inc.
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Director
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1979 |
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2009 |
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Eddie L. Steiner
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52 |
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President and Chief Executive
Officer, CSB Bancorp, Inc.;
formerly Vice President,
Production, Smith Dairy
Products Company (1989 to 2006)
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President and Chief
Executive Officer,
Director
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2001 |
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2009 |
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Jeffery A. Robb, Sr.
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President and Chairman, Robb
Companies, Inc., also formerly
Interim President and Chief
Executive Officer of Exchange
Bancshares, Inc. and The
Exchange Bank (2002-2003)
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Director
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2001 |
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2010 |
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Samuel M. Steimel
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50 |
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Attorney; The Steimel Law Office
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Director
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1989 |
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2010 |
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John R. Waltman
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66 |
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Attorney, Of Counsel;
Critchfield, Critchfield &
Johnston, LLC
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Director
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2001 |
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2010 |
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Rick L. Ginther2
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57 |
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Banker
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Senior Vice
President;
Director, President
and Chief Executive
Officer of The
Commercial and
Savings Bank;
formerly, Senior
Vice President and
Chief Lending
Officer (2003-2006)
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2003 |
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N/A |
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Paul D. Greig3
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62 |
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Banker
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Senior Vice
President and Chief
Operations/Information
Officer
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2003 |
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N/A |
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Paula J. Meiler4
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53 |
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Banker
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Senior Vice
President and Chief
Financial Officer
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2004 |
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N/A |
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8
1 Unless otherwise noted herein, each of the Directors has been engaged in the
occupations and employment described above for the past five years.
2Mr. Ginther held the position of President of the Canton region of Bank One N.A.
from 2002 to 2003 and various positions with Bank One Corporation or predecessor from 1973 to 2002.
3Mr. Greig retired from Bank One Corporation (now JP Morgan Chase & Co.) in 2002 from
the position of National Retail Support Services Manager. During retirement from 2002 through 2003
he was a substitute teacher in two public school systems.
4Ms. Meiler held the previous positions of Chief Financial Officer and Treasurer of
Consumers Bancorp Inc. from 1999 through 2004 and Comptroller of The Citizens Banking Company (fka
Sky Bank) and Citizens Bancshares Inc. from 1981 to 1999.
Membership and Meetings of the Board and its Committees
In 2007, each director attended more than seventy-five percent of the total number of meetings of
the board and the committees on which they serve. In addition, all board members are expected to
attend the annual meetings of shareholders, and all attended the 2007 Annual Meeting of
Shareholders with the exception of Mr. Steimel. Current Committee membership and the number of
meetings of the full board and each committee in 2007 are shown in the table below.
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CSB |
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Bancorp, |
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Subsidiary |
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|
|
|
|
|
|
Name |
|
Inc. Board |
|
Bank Board |
|
Executive |
|
Nominating |
|
Compensation |
|
Audit |
Mr. Baker |
|
Member |
|
Member |
|
|
|
|
|
|
|
|
|
Chair |
|
Member |
Mr. Holtman |
|
Member |
|
Member |
|
|
|
|
|
Member |
|
Member |
|
Chair |
Mr. Lang |
|
Member |
|
Member |
|
Member |
|
|
|
|
|
|
|
|
|
|
|
|
Dr. Miller |
|
Member |
|
Member |
|
Member |
|
Chair |
|
|
|
|
|
|
|
|
Mr. Robb |
|
Member |
|
Member |
|
Member |
|
|
|
|
|
|
|
|
|
Member |
Mr. Steimel |
|
Member |
|
Member |
|
|
|
|
|
Member |
|
Member |
|
|
|
|
Mr. Steiner |
|
Member |
|
Chair |
|
Member |
|
|
|
|
|
|
|
|
|
|
|
|
Mr.Waltman |
|
Chair |
|
Member |
|
Chair |
|
|
|
|
|
|
|
|
|
|
|
|
Mr. Ginther |
|
|
|
|
|
Member |
|
Member |
|
|
|
|
|
|
|
|
|
|
|
|
Number of 2007
meetings |
|
|
13 |
|
|
|
13 |
|
|
|
22 |
|
|
|
2 |
|
|
|
2 |
|
|
|
11 |
|
The following Board members are considered Independent as defined under NASDAQ Rule 4200: Mr.
Baker, Mr. Holtman, Mr. Lang, Dr. Miller, Mr. Robb, Mr. Steimel, and Mr. Waltman.
9
Directors Compensation
Each director of CSB also serves as a director of the Bank, for which outside directors are
compensated for board and committee meetings. Directors receive no compensation from CSB. Directors
who are employees receive no additional compensation for serving on the board or its committees. In
2007, we provided the following annual compensation to directors who are not employees:
Cash Compensation
The Company provides directors the following cash compensation:
|
|
|
Retainer of $10,000 per year, paid quarterly |
|
|
|
|
$500 for each board and committee meeting attended |
|
|
|
|
Reimbursement for customary and usual travel expenses (outside of board and committee
meeting attendance). |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned or |
|
|
|
|
|
|
Stock Option |
|
All Other |
|
|
|
Name |
|
Paid in Cash $ |
|
|
Stock Awards $ |
|
Awards # |
|
Compensation
$1 |
|
|
Total $ |
Mr. Baker |
|
$ |
33,000 |
|
|
|
| 0 |
|
|
| 0 |
|
$ |
1,909 |
|
|
$ |
34,909 |
|
Mr. Holtman |
|
|
23,500 |
|
|
|
| 0 |
|
|
| 0 |
|
|
168 |
|
|
|
23,668 |
|
Mr. Lang |
|
|
28,500 |
|
|
|
| 0 |
|
|
| 0 |
|
|
6,289 |
|
|
|
34,789 |
|
Dr. Miller |
|
|
30,500 |
|
|
|
| 0 |
|
|
| 0 |
|
|
0 |
|
|
|
30,500 |
|
Mr. Robb |
|
|
32,500 |
|
|
|
| 0 |
|
|
| 0 |
|
|
4,086 |
|
|
|
36,586 |
|
Mr. Steimel |
|
|
24,500 |
|
|
|
| 0 |
|
|
| 0 |
|
|
10,879 |
|
|
|
35,379 |
|
Mr. Waltman |
|
|
31,000 |
|
|
|
| 0 |
|
|
| 0 |
|
|
1,461 |
|
|
|
32,461 |
|
1 All Other Compensation includes Mssrs. Lang, Robb and Steimel participating in a
grandfathered health and dental benefits program. The Bank also provides a 1% reduction of the
standard interest rate charged on certain consumer and primary residence mortgage loans to all
directors, officers and employees during the period of service to CSB or the Bank.
No director stock awards or options were granted in 2007.
Committees of the Board of Directors
CSB has a Nominating Committee, which recommends to the Board the nominees for election as
directors. The Nominating Committee currently consists of Ronald E. Holtman, Dr. Daniel J. Miller,
and Samuel M. Steimel. The Nominating Committee will consider candidates for nomination as a
director who are recommended by shareholders, directors and other sources. Under the terms of the
Nominating Committee Charter, the Committee is responsible for developing and implementing a
process and guidelines for the selection of individuals for nomination to the Board of Directors
and considering incumbent directors for nomination and re-election.
In considering and evaluating potential candidates for positions on the CSB Board of Directors, and
consistent with its Charter, the Nominating Committee considers, among other things, the potential
candidates knowledge of the communities in which CSB and the Bank operate; their experience and
any special business, financial, or other expertise; their reputation for honesty and integrity;
and their ability to provide independent and objective oversight and supervision for matters which
may impact CSB and the Bank. The Nominating Committee also considers applicable requirements of
the CSB Code of Regulations and requirements of applicable law and regulations with respect to
evaluating potential candidates, as well as other matters which the Nominating Committee deems
appropriate in light of the specific circumstances and the potential candidate. To that end, the
Nominating Committee may conduct its own analysis and may also seek information from a variety of
outside sources in order to ascertain whether a potential candidate meets the referenced criteria.
10
The Nominating Committee utilizes the same standards and criteria in considering and evaluating
potential candidates for positions on the CSB Board of Directors who are recommended by CSB
shareholders, when appropriate. The members of the Nominating Committee are independent, as
defined by rules adopted by the National Association of Securities Dealers, Inc. (NASDAQ),
listing standards. The Nominating Committee operates under a written charter, which is reviewed
annually by the Committee and the Board and is available on the
Companys website at www.csb1.com.
The Compensation Committee was appointed to establish policies and levels of appropriate
compensation for directors, officers and employees of CSB. The Compensation Committee currently
consists of Robert K. Baker, Samuel M. Steimel, and Ronald E. Holtman. The members are considered
independent for purposes of the NASDAQ listing requirements. The Compensation Committee operates
under a written charter, which is reviewed annually by the Committee and the Board and is available
on the Companys website at www.csb1.com. Additional discussion of the Compensation Committees
role is set forth in the Compensation Discussion and Analysis section of this Proxy Statement.
The Audit Committee assists the Board of Directors in fulfilling its responsibility to oversee the
accounting and financial reporting processes of the Company. The Audit Committee members are
Ronald E. Holtman, Robert K. Baker, and Jeffery A. Robb, Sr. All of the members of the Audit
Committee are independent directors, as defined by the NASDAQ listing standards. Among other
things, the Audit Committee is responsible for the engagement of independent auditors, reviewing
with the independent auditors the plans and results of the audit, and reviewing the adequacy of
internal accounting controls. The Board of Directors has determined that Messrs. Baker and Robb
meet the requirements of an audit committee financial expert as defined by the Securities and
Exchange Commission. The Audit Committee operates under a written charter, which is reviewed
annually by the Committee and the Board and is available on the Companys website at www.csb1.com.
The charter is incorporated herein by reference.
The Executive Committee monitors the lending activities of the subsidiary bank and helps assure
that such activities are conducted in a manner consistent with CSBs credit policy. The Executive
Committee consists of J. Thomas Lang, Dr. Daniel J. Miller, Jeffery A. Robb, Sr., Eddie L. Steiner,
Rick L. Ginther, and John R. Waltman.
11
COMPENSATION DISCUSSION AND ANALYSIS
The following discusses the material factors involved in the Companys decisions regarding the
compensation of the Named Executive Officers (the NEOs as defined on page 16) during 2007.
The specific amounts paid or payable to the NEOs are disclosed in the tables and narrative
beginning on page 16. The following discussion cross-references those specific tabular and
narrative disclosures where appropriate.
Compensation Overview
Compensation Philosophy and Objectives
We believe that, in order to manage and grow a well run financial services organization, it is
necessary to establish compensation programs and related opportunities that are attractive,
motivating and rewarding to high quality executives, managers and staff. These programs and
opportunities must be balanced with their cost to CSB and its shareholders. In order to arrive at
the appropriate balance, CSB has established the following compensation philosophy and guidelines
for its overall compensation program:
|
1. |
|
In order to attract and retain highly qualified management, we strive to provide target
salaries close to the mean of the market rate paid for comparable positions by similarly
sized bank holding companies. |
|
|
2. |
|
Where practical, we establish performance-based compensation focused on individual
results, team results, and contributions to CSBs overall performance. |
|
|
3. |
|
We attempt to link and align the wealth creation interests of management and
shareholders by utilizing CSB stock awards or options as a component of the compensation
program. |
Components of Executive Compensation
Total compensation for executives is comprised of base salaries, annual cash incentive awards,
long-term equity awards, retirement saving plan contributions, severance protection, and other
benefits and perquisites. To determine compensation levels for the NEOs and other officers, we
review compensation survey data from independent sources to ensure that our total compensation
program is competitive. We look at compensation data from companies in the financial services
industry by using publicly available peer company disclosures. We target overall compensation
levels competitive with our industry comparison peer group. The various components of executive
compensation reflect the following policies:
Base Salary
The purpose of the base salary program is to pay for the qualifications, experience, and
marketability of the position consistent with market practices. A pay range for each position is
anchored around the mean of the labor market. Individual pay within the range is determined by
individual performance, job proficiency and contributions over a period of years.
Pay adjustments are tied directly to CSBs performance appraisal process, which evaluates the
employee on a series of performance criteria. This process is used for all CSB employees including
the NEOs. Pay adjustments are typically made annually. In addition to these performance-based
base pay adjustments, it is periodically necessary to make additional market adjustments in those
instances where market base salary levels move faster than anticipated or where additional duties
and responsibilities are added to the job.
For 2007, the base salary levels for all CSB NEOs are at or below the median of base salaries of
peers in other similar-sized financial organizations. In 2007, an overall budget of 3.0% for base
salary increases was established and base pay increases ranging from 3.0% to 3.16% were provided to
the NEOs.
The amount of an NEOs base salary is the reference point for much of the other compensation. For
example, the relative ranges of potential annual incentive awards for executives are fairly
proportionate to the NEOs respective base salaries. In addition, base salary is one component of
the contribution formula under the Companys 401(k) and profit sharing plan and the key component
in the Companys severance and change in control agreements.
12
Annual Incentive
The purpose of the annual incentive program is to focus executives on achieving and possibly
exceeding the Companys annual performance objectives. In 2007, the performance expectations were
established around performance to current year budget, the attainment of specific performance
ratios, and satisfactory compliance with regulatory and audit reviews.
Each component of the annual incentive program has a separate measurement. The Compensation
Committee retains the flexibility to make discretionary adjustments up or down based on performance
that may be subjective. This discretion is not used to change the targets under the plan, only the
rewards.
The target annual incentive opportunity during the past fiscal year was 30% of actual base salary
for each NEO. For 2007, the Companys target budget was $3.27 million, target return on assets was
greater than 1%, target return on equity was greater than 9% and the target efficiency ratio was
less than 70%. All financial targets were met in 2007.
Long-Term Incentive
The purpose of CSBs long-term incentive plan is to align the interests of the NEOs and other
executives with the shareholders by providing them the opportunity to benefit from share price
increases in the future through share option grants or awards under the 2002 CSB Bancorp, Inc.
Share Equity Incentive Plan.
In 2007, the Committee took into consideration the market pay practices of CSB peers, the
performance of CSB, a general assessment of the contributions of the individual NEOs, the
available shares, and the projected grant values in making its recommendations. The Committee also
sought input from the Chief Executive Officer on his views of grants for his direct reports.
Finally, the accounting and tax treatment of stock options is different from cash-based payments.
For awards under the plan, CSB accrues an expense computed using the Black-Scholes valuation model
on the date of grant pro-ratably over the vesting period. There were no stock option or grant
awards in 2007.
Retirement and Other Post-Employment Benefits
CSB maintains The Commercial & Savings Bank 401(k) Retirement Plan, (the Plan), a qualified
401(k) and profit sharing plan. The Plan provides a 50% match on the first 4% of cash compensation
taking into account all compensation. There is also a discretionary profit sharing contribution
and the amount may vary directly with CSB profits. The Plan provides investment alternatives in
the following categories: CSB stock, large, small and mid cap, indexed, growth and bond funds.
Other Benefits and Perquisites
While the value of benefits including health and welfare, retirement, disability, and vacation
benefits are not required to be reported in the tables that follow, these benefits are important to
a comprehensive view of the CSB compensation and benefit program. All CSB employees, including the
NEOs, participate in the same comprehensive benefit program, which is intended to provide
financial protection to employees based on health and retirement needs as well as providing for
well-deserved time off. CSB also provides a disability program to all employees including NEOs.
Because financial services is a relationship-driven business, CSB pays country club dues for Mr.
Ginther at a local country club to provide a facility to entertain CSB clients, community leaders
and members of the management staff for business purposes. Certain consumer and primary residence
mortgage loans granted by the Bank to directors, officers and all employees receive a 1% reduction
to the standard loan interest rate during the period of service to CSB or the Bank.
13
Termination and Change in Control Terms
The Company has employment agreements with Messrs. Ginther and Greig and Ms. Meiler. The
employment agreements provide both CSB and the executives a mutual understanding of performance
expectations, pay, opportunities and employment terms. The employment agreements discuss how
disability and voluntary and involuntary terminations are handled. In addition, the employment
agreements provide for severance payments in the event of employment termination following a change
in control of the Company. The purpose of the change in control severance policy is to help
participants seek to maximize the value of CSBs shares without concern about losing their job.
The NEOs covered by these agreements and the maximum cost of these change in control payments at
December 31, 2007 for each named executive is as follows:
|
|
|
|
|
R. Ginther, President and CEO, The Commercial & Savings Bank |
|
$ |
334,227 |
|
P. Greig, Senior Vice President and COO/CIO |
|
|
244,162 |
|
P. Meiler, Senior Vice President and CFO |
|
|
235,162 |
|
Compensation Committee Decision-Making Process
The Compensation Committee is comprised of three non-management Board members whose
responsibilities are the establishment of the Companys overall compensation philosophy, the
assessment of the design of CSB compensation and benefit programs, the monitoring of external
market pay levels and practices, review and approval of incentive award opportunities, actual
payments and grants, and review and recommendation for Board of Director approval related to
proposed implementation or material changes to pay or benefit programs.
With the participation of the Companys management including the Companys Chief Executive Officer,
the Compensation Committee evaluated a survey of its pay practices for both directors and NEOs.
The list of primary peers utilized in 2007 is as follows:
|
|
|
Central Federal Corporation
|
|
Fairlawn, Ohio |
Cheviot Financial Corp.
|
|
Cheviot, Ohio |
Commercial Bancshares, Inc.
|
|
Upper Sandusky, Ohio |
Consumers Bancorp, Inc.
|
|
Minerva, Ohio |
Cortland Bancorp Inc.
|
|
Cortland, Ohio |
Croghan Bancshares Inc.
|
|
Fremont, Ohio |
CSB Bancorp, Inc.
|
|
Millersburg, Ohio |
First Franklin Corporation
|
|
Cincinnati, Ohio |
Killbuck Bancshares Inc.
|
|
Killbuck, Ohio |
Middlefield Banc Corp.
|
|
Middlefield, Ohio |
National Bancshares Corporation
|
|
Orrville, Ohio |
Ohio Legacy Corp
|
|
Wooster, Oho |
Wayne Savings Bancshares, Inc.
|
|
Wooster, Ohio |
These financial services firms are all SEC reporting corporations ranging in size from
approximately 62% of CSBs asset level to approximately one and one-half times CSBs asset level
and are all located and doing business primarily in Ohio.
14
THE COMPENSATION COMMITTEE REPORT
The Compensation Committee has reviewed and discussed the foregoing Compensation Discussion and
Analysis with CSBs management. Based on this review and discussion, the Compensation Committee
has recommended to the Board of Directors that the Compensation Discussion and Analysis be included
in CSBs proxy statement and Annual Report on Form 10-K.
THE COMPENSATION COMMITTEE
Robert K. Baker, Chairman
Ronald E. Holtman
Samuel M. Steimel
15
Executive Compensation and Other Information
The following table shows information concerning the annual compensation paid or accrued for
services to the Company in all capacities of the Chief Executive Officer, Chief Financial Officer
and the other executive officers of the Company (collectively the NEOs) during the last
completed year.
Summary Compensation Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Value |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
and |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-equity |
|
Deferred |
|
|
|
|
Name and |
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
Incentive Plan |
|
Compensation |
|
All Other |
|
|
Principal Position |
|
Year |
|
Salary |
|
Bonus |
|
Awards |
|
Awards1 |
|
Compensation |
|
Earnings |
|
Compensation |
|
Total |
Eddie L. Steiner, |
|
|
2007 |
|
|
$ |
164,800 |
|
|
$ |
41,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
15,964 |
|
|
$ |
221,764 |
|
President and CEO |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Paula J. Meiler, |
|
|
2007 |
|
|
|
114,000 |
|
|
|
29,000 |
|
|
|
|
|
|
$ |
7,500 |
|
|
|
|
|
|
|
|
|
|
|
22,375 |
|
|
|
172,875 |
|
Sr VP and CFO |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Rick L. Ginther, |
|
|
2007 |
|
|
|
164,800 |
|
|
|
41,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,017 |
|
|
|
225,817 |
|
Sr VP;
President and CEO,
The Commercial &
Savings Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Paul D. Greig, |
|
|
2007 |
|
|
|
120,000 |
|
|
|
30,000 |
|
|
|
|
|
|
|
7,500 |
|
|
|
|
|
|
|
|
|
|
|
7,696 |
|
|
|
165,196 |
|
Sr VP and COO/CIO |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1 |
|
The option awards include amounts expensed in 2007 for stock option awards granted in
2006. For assumptions related to the valuation of the stock options, see Note 7 to the Companys
financial statements in the Companys Annual Report on Form 10-K. |
Other Compensation Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Qualified Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
Life |
|
|
Disability |
|
|
Matching, |
|
|
Perquisites |
|
|
|
|
|
|
|
|
|
|
Insurance |
|
|
Insurance |
|
|
Profit Sharing |
|
|
and Other |
|
|
|
|
Name |
|
Year |
|
|
Premiums |
|
|
Premiums |
|
|
Contribution |
|
|
Benefits |
|
|
Total |
|
Eddie L. Steiner |
|
|
2007 |
|
|
$ |
480 |
|
|
$ |
535 |
|
|
$ |
9,301 |
|
|
$ |
5,648 |
|
|
$ |
15,964 |
|
Paula J. Meiler |
|
|
2007 |
|
|
|
480 |
|
|
|
403 |
|
|
|
6,460 |
|
|
|
15,032 |
|
|
|
22,375 |
|
Rick L. Ginther |
|
|
2007 |
|
|
|
480 |
|
|
|
535 |
|
|
|
9,301 |
|
|
|
9,701 |
|
|
|
20,017 |
|
Paul D. Greig |
|
|
2007 |
|
|
|
480 |
|
|
|
423 |
|
|
|
6,793 |
|
|
|
|
|
|
|
7,696 |
|
Perquisites and Other Benefits
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Health and |
|
|
|
|
|
|
Loan Interest |
|
|
|
|
|
|
|
|
|
|
|
|
|
Dental |
|
|
Country Club |
|
|
Reduction of |
|
|
Relocation |
|
|
|
|
Name |
|
Year |
|
|
Benefits |
|
|
Dues |
|
|
1% |
|
|
Expenses |
|
|
Total |
|
Eddie L. Steiner |
|
|
2007 |
|
|
$ |
5,347 |
|
|
|
|
|
|
$ |
301 |
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|
|
|
|
|
$ |
5,648 |
|
Paula J. Meiler |
|
|
2007 |
|
|
|
7,882 |
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|
|
|
|
|
|
1,395 |
|
|
$ |
5,755 |
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|
|
15,032 |
|
Rick L. Ginther |
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2007 |
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|
5,347 |
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$ |
4,354 |
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9,701 |
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Paul D. Greig |
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2007 |
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16
Outstanding Equity Awards at Fiscal Year-end
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Option Awards |
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Stock Awards |
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Equity |
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Equity |
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Incentive |
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Incentive |
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Plan |
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Plan |
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Awards: |
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Market |
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Awards: |
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Market |
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value |
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Number |
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or Payout |
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Equity |
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Number |
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of |
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of |
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Value of |
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Incentive |
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of |
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shares |
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Unearned |
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Unearned |
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Plan |
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shares |
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or |
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Shares, |
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Shares, |
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Awards: |
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or units |
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units of |
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Units or |
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Units or |
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Number of |
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Number of |
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Number of |
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of stock |
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stock |
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Other |
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Other |
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Securities |
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Securities |
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Securities |
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that |
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that |
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Rights |
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Rights |
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Underlying |
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Underlying |
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Underlying |
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Option |
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have |
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have |
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That |
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That |
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Unexercised |
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Unexercised |
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Unexercised |
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Exercise |
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Option |
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not |
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not |
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Have Not |
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Have Not |
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Grant |
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Options (#) |
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Options (#) |
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Unearned |
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Price |
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Expiration |
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vested |
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vested |
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Vested |
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Vested |
Name |
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Date |
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Exercisable |
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Unexercisable |
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Options (#) |
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($) |
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Date |
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(#) |
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($) |
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(#) |
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($) |
Eddie L. Steiner
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Paula J. Meiler |
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11/29/2006 |
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11,904 |
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5,952 |
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$ |
18.00 |
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3/31/2016 |
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8/9/2004 |
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1,000 |
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$ |
19.00 |
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8/9/2009 |
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Rick L. Ginther
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7/21/2003 |
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1,000 |
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$ |
17.50 |
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7/21/2008 |
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Paul D. Greig
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11/29/2006 |
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11,094 |
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$ |
18.00 |
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3/31/2016 |
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6/30/2003 |
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1,000 |
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$ |
17.50 |
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7/21/2008 |
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Grants on Plan-Based Awards
Information on 2007 Stock Option Grants, not through Plan-Based Awards, is included in the
Outstanding Equity Awards Table at Fiscal Year-End.
Option Exercises and Stock Vested
There were no exercises of Stock Options or vesting of stock awards by Named Executive Officers
during 2007.
Pension Benefits
The Company does not maintain a qualified or non-qualified pension plan.
Non-Qualified Deferred Compensation
The Company does not maintain a non-qualified deferred compensation plan.
17
Potential Payments Upon Termination or Change in Control
Certain of the Companys NEOs are party to employment agreements that provide for certain salary
and benefits upon termination of employment under various scenarios. The agreements are all
described more fully in the narrative and tables below.
The tables below set forth the benefits that could be paid to the Named Executive Officer upon
various termination events, which would only be known at the time that the benefits become payable.
The tables reflect the multiples of base salary amounts that could be payable under the various
arrangements if the event in question occurred as of December 31, 2007.
Upon a qualifying termination after a Change in Control, each Named Executive Officer will also be
entitled to immediate vesting of all stock options.
The Named Executive Officers employment agreements do not provide for any additional payments or
benefits for death, disability, voluntary termination of employment by the executive or involuntary
termination by the Company for cause. Under those scenarios, the Named Executive Officers are only
entitled to their accrued and unpaid obligations, such as salary and unused vacation. The
following tables contain common information about the Companys employment agreements and benefit
plans.
Potential Payments Change in Control
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Change in |
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Control |
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Post |
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Multiple |
|
|
Termination |
|
Name |
|
Base Salary |
|
|
Health Care |
|
Rick L. Ginther |
|
|
2.0 |
|
|
1 Year |
Paula J. Meiler |
|
|
2.0 |
|
|
1 Year |
Paul D. Greig |
|
|
2.0 |
|
|
1 Year |
Potential Payments Upon Termination Without Cause
|
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|
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Termination- |
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Post |
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|
Without |
|
Termination |
Name |
|
Cause |
|
Health Care |
Rick L. Ginther
|
|
Base Salary Unpaid under agreement + 6 Months
|
|
6 Months |
|
|
|
|
|
Paula J. Meiler
|
|
Base Salary Unpaid under agreement + 6 Months
|
|
6 Months |
|
|
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|
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Paul D. Greig
|
|
Base Salary Unpaid under agreement + 6 Months
|
|
6 Months |
18
Employment Contracts and Other Arrangements
This section discusses the employment contracts and severance agreements in place for Named
Executive Officers.
Rick L. Ginther, President and Chief Executive Officer, The Commercial and Savings Bank
An employment agreement dated July 21, 2003, was entered into with Rick L. Ginther providing,
among other things, for employment of Mr. Ginther as Senior Vice President and Chief Loan Officer
of the Bank pursuant to the terms of the agreement. Mr. Ginther was promoted on April 19, 2006, to
President and Chief Executive Officer of The Commercial and Savings Bank. The agreement is for a
two-year term with annual renewals commencing at the first anniversary, and provides for
compensation to Mr. Ginther consisting of an annual base salary of $120,000, a bonus to be paid at
the discretion of the Board of Directors, vacation, benefits, and certain stock options. In the
event that Mr. Ginthers employment is terminated without cause (as defined in the agreement),
the agreement entitles him to a severance payment equal to the unpaid amount otherwise due under
the agreement plus six months of the base salary in effect on the date of termination and limited
continued benefits for a six month period. The agreement also contains a non-compete provision,
prohibiting Mr. Ginther from competing under terms defined by the agreement for a period of one
year following the date of termination of the agreement, as well as a change in control provision
which provides Mr. Ginther with certain benefits, including continuation of compensation, stock
options, and certain health benefits for stated periods following a change in control as defined
therein and termination of employment within a 90-day period before or after such change in
control. Such change in control benefits are subject to being reduced so that no excess
parachute payment (as defined in Section 280G(b)(1) of the Internal Revenue Code of 1986, as
amended; the IRS Code) is received by Mr. Ginther.
Paul D. Greig, Senior Vice President, Chief Operating Officer and Chief Information Officer
An employment agreement dated June 30, 2003, was entered into with Paul D. Greig providing,
among other things, for employment of Mr. Greig as Senior Vice President, Chief Operations Officer,
and Chief Information Officer of the Bank pursuant to the terms of the agreement. The agreement is
for a two-year term with annual renewals commencing at the first anniversary, and provides for
compensation to Mr. Greig consisting of an annual base salary of $100,000, a bonus to be paid at
the discretion of the Board of Directors, vacation, benefits, and certain stock options. In the
event that Mr. Greigs employment is terminated without cause (as defined in the agreement), the
agreement entitles him to a severance payment equal to the unpaid amount otherwise due under the
agreement plus six months of the base salary in effect on the date of termination and limited
continued benefits for a six month period. The agreement also contains a non-compete provision,
prohibiting Mr. Greig from competing under terms defined by the agreement for a period of one year
following the date of termination of the agreement, as well as a change in control provision
which provides Mr. Greig with certain benefits, including continuation of compensation, stock
options, and certain health benefits for stated periods following a change in control as defined
therein and termination of employment within a 90-day period before or after such change in
control. Such change in control benefits are subject to being reduced so that no excess
parachute payment (as defined in Section 280G(b)(1) of the Internal Revenue Code of 1986, as
amended; the IRS Code) is received by Mr. Greig.
Paula J. Meiler, Senior Vice President and Chief Financial Officer
An employment agreement dated August 9, 2004, was entered into with Paula J. Meiler providing,
among other things, for employment of Ms. Meiler as Senior Vice President and Chief Financial
Officer of CSB and the Bank pursuant to the terms of the agreement. The agreement is for a two-year
term with annual renewals commencing at the second anniversary, and provides for compensation to
Ms. Meiler consisting of an annual base salary of $100,000, a bonus to be paid at the discretion of
the Board of Directors, vacation, benefits, relocation reimbursement up to a stated amount for a
limited time, and certain stock options. On August 9, 2007 an amendment to the agreement provided
that the agreement be for a two-year term with annual renewals commencing August 9, 2008. In the
event that Ms. Meilers employment is terminated without cause (as defined in the agreement), the
agreement entitles her to a severance payment equal to the unpaid amount otherwise due under the
agreement plus six months of the base salary in effect on the date of termination and limited
continued benefits for a six month period. The agreement also contains a non-compete provision,
prohibiting Ms. Meiler from competing under terms defined by the agreement for a period of one year
following the date of termination of the agreement, as well as a change in control provision
which provides Ms. Meiler with certain benefits, including continuation of compensation, stock
options, and certain health benefits for stated periods following a change in control as defined
therein and termination of employment within a 90-day period before or after such change in
control. Such change in control benefits are subject to being reduced so that no excess
parachute payment (as defined in Section 280G(b)(1) of the Internal Revenue Code of 1986, as
amended; the IRS Code) is received by Ms. Meiler.
19
REPORT OF THE AUDIT COMMITTEE OF THE BOARD OF DIRECTORS
The following Audit Committee Report is provided in accordance with the rules and regulations of
the Securities and Exchange Commission. The Audit Committee has reviewed and discussed the audited
consolidated financial statements with management and the Board of Directors of CSB. Management of
CSB is responsible for CSBs reporting process, including its system of internal control, and for
the preparation of consolidated financial statements in accordance with U.S. generally accepted
accounting principles. CSBs auditors are responsible for auditing those financial statements.
The Audit Committees responsibility is to monitor and review these processes.
Mr. Robb and Mr. Baker are certified public accountants, and Mr. Holtman is an attorney licensed to
practice law in the State of Ohio. Mr. Robb and Mr. Baker have been designated as financial
experts under Section 407 of Regulation S-K.
The Audit Committee has reviewed and discussed with S.R. Snodgrass A.C. (S.R.Snodgrass), CSBs
independent auditors for the year ended December 31, 2007 the matters required to be discussed by
Statement of Accounting Standards 61, as may be modified or supplemented. The Audit Committee also
has received the written disclosures and the letter from the independent accountants, as required,
and has discussed with S.R. Snodgrass its independence. Based on the forgoing discussions, the
Audit Committee recommended to the Board of Directors that the audited consolidated financial
statements be included in CSBs Annual Report on Form 10-K for the fiscal year ended December 31,
2007.
THE AUDIT COMMITTEE
Ronald E. Holtman, Chairman
Robert K. Baker
Jeffery A. Robb, Sr.
20
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FEES
The Audit Committee reviewed a report from the Companys independent registered public accounting
firm, S.R. Snodgrass, A.C. (Snodgrass) and others regarding the aggregated fees received in the
following categories in fiscal 2007 and 2006:
|
|
|
|
|
|
|
|
|
|
|
2007 |
|
2006 |
Audit Fees (1) |
|
$ |
54,584 |
|
|
$ |
60,591 |
|
Audit-Related Fees (2) |
|
|
10,266 |
|
|
|
13,130 |
|
Tax Fees (3) |
|
|
7,500 |
|
|
|
7,100 |
|
All Other Fees |
|
|
0 |
|
|
|
0 |
|
(1) Audit fees consist of fees for professional services rendered for the audit of the Companys
financial statements, the review of financial statements included in the Companys quarterly
reports filed with the Securities and Exchange Commission on Form 10-Q, and for services normally
provided by the independent auditor in connection with statutory and regulatory filings or
engagements.
(2) Audit-related fees are fees principally for professional services for the audit of the
Companys employee benefit plan as well as the FHLB collateral audit.
(3) Tax service fees consist of compliance fees for the preparation of original tax returns.
All of the above-mentioned services and fees were pre-approved by the Audit Committee.
Snodgrass acted as CSBs auditors for the 2007 fiscal year and will act in such capacity for the
2008 fiscal year. During CSBs most recent fiscal year ended December 31, 2007 there were no
disagreements with Snodgrass on any matter of accounting principals or practices, financial
disclosure, or auditing scope or procedure.
One or more representatives of Snodgrass are expected to be present at the Annual Meeting of
Shareholders and will have an opportunity to make a statement if they desire to do so and will be
available to respond to appropriate questions.
Audit Committee Procedures for Pre-Approval of Services by Independent Accountants
|
|
The Audit Committee will annually approve the scope of, and fees payable for, the year-end
audit to be performed by CSBs independent accountants for the next fiscal year. |
|
|
|
Management may not engage the independent accountants for any services unless the service
contracts are approved by the Audit Committee in advance of the engagement. |
|
|
|
If Management wishes to engage the independent accountants for any services, Management
will define and present to the Audit Committee specific projects and categories of service,
and fee estimates, for which the advance approval of the Audit Committee is required. The
Audit Committee will review these requests and determine whether to pre-approve the engagement
of the independent accountants for the specific projects and categories of service. |
|
|
|
Management will report to the Audit Committee regarding the actual spending for these
projects and services, compared to the approved amounts on a quarterly basis. |
|
|
|
The Audit Committee Chairperson will report to the Committee at each regularly scheduled
meeting the nature and amount of any non-audit services that the Chairperson has approved. |
21
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
CSB has engaged and intends to continue to engage in the lending of money through the Bank to
various directors and officers of CSB and the Bank and their related interests. These loans were
made in accordance with applicable law and regulation and in the ordinary course of business on
substantially the same terms, including interest rates and collateral, as prevailing at the time
for comparable transactions with other persons and did not involve more than a normal risk of
collectibility or other unfavorable features.
In addition to those banking transactions conducted in the ordinary course, the following related
transactions were conducted. Each of these transactions was made on terms similar to those that
could have been negotiated with an unaffiliated third party.
CSB and the Bank hired Holmes County Title Co. from time to time during 2007 for title work and
real estate closing services in connection with various matters arising in the ordinary course of
the business of CSB and the Bank. Ronda P. Steimel, owner of Holmes County Title Co., is the wife
of Director Samuel M. Steimel. CSB and the Bank contemplate using Holmes County Title Co. in the
future on similar terms, as needed.
CSB and the Bank hired Critchfield, Critchfield & Johnston, Ltd. and Heartland Title Agency from
time to time during 2007 for legal services, title work and real estate closing services in
connection with various matters arising in the ordinary course of the business of CSB and the Bank.
John R. Waltman is of counsel of both Critchfield, Critchfield & Johnston, Ltd. and Heartland
Title Agency. CSB and the Bank contemplate using both Critchfield, Critchfield & Johnston, Ltd.
and Heartland Title Agency in the future on similar terms, as needed.
CSB and the Bank hired Logee, Hostetler, Stutzman & Lehman from time to time prior to 2006 for
legal services in connection with various matters arising in the ordinary course of the business of
CSB and the Bank. Ronald E. Holtman is a partner of Logee, Hostetler, Stutzman & Lehman. CSB and
the Bank contemplate using Logee, Hostetler, Stutzman & Lehman in the future on similar terms, as
needed.
CSB and the Bank hired Steimel Law Office from time to time prior to 2006 for legal services in
connection with various matters arising in the ordinary course of the business of CSB and the Bank.
Samuel M. Steimel is the owner of Steimel Law Office. CSB and the Bank contemplate using Steimel
Law Office in the future on similar terms, as needed.
COMPENSATION AND NOMINATING COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION;
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
During 2007, none of CSBs NEOs or Directors was a member of the Board of Directors of any other
company where the relationship would be construed to constitute a committee interlock within the
meaning of the rules of the Commission.
SHAREHOLDER NOMINATIONS
The Nominating Committee of the Board will consider recommendations for nominations received from
shareholders in accordance with the Companys Code of Regulations. Shareholder recommendations for
nomination should be submitted in writing to the Company at its principal office in Millersburg,
Ohio, and must include the shareholders name, address and the number of shares of the Company
beneficially owned by the shareholder. The recommendation must be provided to the Company in
writing not less than fourteen nor more than fifty days prior to the date of the Meeting. The
recommendation should also include the name, age, business address, residence address, principal
occupation and number of shares of the Company beneficially owned by the recommended candidate for
nomination. Shareholder recommendations must also include the information that would be required
to be disclosed in the solicitation of proxies for the election of directors under federal
securities laws. The Company may also require any nominee to furnish additional information
regarding the eligibility and qualifications of the recommended candidate.
22
PROPOSALS OF SECURITY HOLDERS
In order to be eligible for inclusion in CSBs proxy materials for the 2009 Annual Meeting of
Shareholders, any shareholders proposal to take action at such meeting must be received at CSBs
main office at 91 North Clay Street, Millersburg, Ohio 44654, no later than November 21, 2008. Any
such proposal shall be subject to the requirements of the proxy rules adopted under the Securities
Exchange Act of 1934, as amended.
SHAREHOLDER COMMUNICATION WITH BOARD OF DIRECTORS
Shareholders interested in communicating directly with the Board of Directors may do so by writing
to Ms. Margaret L. Conn, Secretary, CSB Bancorp, Inc., 91 North Clay Street, Millersburg, Ohio
44654. The mailing envelope and letter must contain a clear notation indicating that the enclosed
letter is a Shareholder-Board of Directors Communication.
The Secretary will review all such correspondence and regularly forward to the Board of Directors a
log and summary of all such correspondence and copies of all correspondence that, in the opinion of
the Secretary, deals with the functions of the Board or Committees of the Board or that she
otherwise determines requires their attention. Directors may at any time review a log of all
correspondence received by CSB that is addressed to members of the Board and request copies of any
such correspondence. Concerns relating to accounting, internal controls or auditing matters are
immediately brought to the attention of CSBs internal audit department and handled in accordance
with procedures established by the Audit Committee for such matters.
OTHER BUSINESS
The Board of Directors is not aware of any business to be addressed at the Meeting other than those
matters described above in this Proxy Statement. However, if any business other than that set
forth in the Notice of the Meeting should be properly presented at the Meeting, it is intended that
the Common Shares represented by proxies will be voted with respect thereto in accordance with the
judgment of the person voting them.
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BY ORDER OF THE BOARD OF DIRECTORS
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/s/ Eddie L. Steiner |
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Eddie L. Steiner |
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President and Chief Executive Officer |
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Millersburg, Ohio
March 21, 2008
23
PROXY CARD
CSB BANCORP, INC.
91 North Clay Street
Millersburg, Ohio 44654
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS.
The undersigned hereby appoints Ronald E. Holtman, Daniel J. Miller, Samuel M. Steimel and each of
them, with full power of substitution, as proxies to vote, as designated below, for and in the name
of the undersigned all shares of stock of CSB Bancorp, Inc. (CSB) which the undersigned is
entitled to vote at the Annual Meeting for the Shareholders of said Company scheduled to be held on
April 23, 2008 at 7:00 p.m. local time at the Carlisle Inn, Walnut Creek, Ohio, and at any
adjournments or recesses thereof.
Shareholders have the right to vote cumulatively in the election of directors. In order to
exercise the right to vote cumulatively, a shareholder must give written notice to the President, a
Vice President or the Secretary of CSB not less than forty-eight hours before the time fixed for
the meeting, and the shareholders demand for cumulative voting must be announced at the
commencement of the meeting by or on behalf of the shareholder. If cumulative voting is elected, a
shareholder may cast as many votes in an election of directors as the number of directors to be
elected multiplied by the number of shares held. If any shareholder demands cumulative voting for
the election of directors at the Meeting, this proxy gives the individuals named on the proxy full
discretion and authority to vote cumulatively, and in their sole discretion to allocate votes among
any or all of the nominees, unless authority to vote for any or all of the nominees is withheld.
Please mark X in the appropriate box. The Board of Directors recommends a FOR vote on the
proposal.
1. |
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ELECTION OF DIRECTORS
FOR: |
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o Robert K. Baker
o J. Thomas Lang
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WITHHOLD AUTHORITY: |
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o Robert K. Baker
o J. Thomas Lang |
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In their discretion, the proxies are authorized to vote upon such other business as may properly
come before the meeting or an adjournment thereof. |
This proxy when properly executed will be voted in the manner directed herein by the undersigned
shareholder. If no direction is made, this proxy will be voted FOR the election of Directors.
ALL FORMER PROXIES ARE HEREBY REVOKED.
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(Signature of Shareholder) |
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(Signature of Shareholder) |
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(Please sign exactly as your name appears on
this proxy. All joint owners should sign.
When signing in a fiduciary capacity or as a
corporate officer, please give your full title
as such.) |
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Dated: , 2008 |
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