proxy_2010.htm
March 12,
2010
Dear
Fellow Stockholder:
We invite you to join us for the Annual
Meeting of Stockholders of National Bankshares, Inc. on Tuesday, April 13, 2010,
at 3:00 p.m. The Annual Meeting will be held at the Custom Catering Center at
902 Patrick Henry Drive, at the intersection of North Main Street in Blacksburg,
Virginia. A map and directions to Custom Catering are on the reverse of this
letter.
The attached Notice of Annual Meeting
and Proxy Statement describe the formal business to be transacted at the
meeting. We will be electing your directors, and we will report on the
operations of Bankshares.
YOUR VOTE IS IMPORTANT, REGARDLESS OF
THE NUMBER OF SHARES YOU OWN. On behalf of the Board of Directors, I urge
you to please sign, date and return the Proxy in the enclosed postage-paid
envelope. Please return the Proxy as soon as possible, even if you now plan to
attend the Annual Meeting. This will not prevent you from voting in person, but
it will insure that your vote is counted if you are unable to attend the
meeting.
Thank you for your interest and
investment in National Bankshares, Inc.
Sincerely,
James G.
Rakes
Chairman
President
and
Chief
Executive Officer
DIRECTIONS TO CUSTOM
CATERING CENTER
FROM
THE NORTH:
Exit left
from US Route 460 at first Blacksburg exit to Business Route 460 (North Main
Street). Proceed south on North Main Street to traffic light just past Food Lion
Plaza. Turn right at traffic light onto Patrick Henry Drive, and turn at first
right into Custom Catering Center.
FROM
THE SOUTH:
Exit
right from US Route 460 Bypass at first Prices Fork Road exit (Downtown). Follow
Prices Fork Road to its end at the intersection with North Main Street. Turn
left onto North Main Street. Proceed north to second traffic light, at the
intersection of Patrick Henry Drive. Turn left at Patrick Henry Drive, and turn
at first right into Custom Catering Center.
NOTICE
OF 2010 ANNUAL MEETING OF STOCKHOLDERS
To the
Stockholders of National Bankshares, Inc.:
This is your notice that the 2010
Annual Meeting of Stockholders of National Bankshares, Inc. will be held at the
Custom Catering Center at 902 Patrick Henry Drive, at the intersection of North
Main Street in Blacksburg, Virginia, on Tuesday, April 13, 2010, at 3:00 p.m.
The meeting is for the purpose of considering and acting upon:
1.
|
The
election of three Class 2 directors for a term of three years
each.
|
2.
|
The
ratification of the Board of Directors’ appointment of Yount, Hyde &
Barbour, P.C. as the Company’s independent auditors for
2010.
|
3.
|
The
transaction of such other business as may properly come before the meeting
or any adjournments of the meeting.
|
|
NOTE:
|
The
Board of Directors is not aware of any other business to come before the
meeting.
|
Only stockholders of record at the
close of business on February 24, 2010 are entitled to receive notice of and to
vote at the meeting, or at any adjournments of the meeting.
Your attention is directed to the Proxy
Statement accompanying this Notice for a more complete statement of the matters
proposed to be acted upon at the meeting.
To assure that your shares are
represented at the meeting, please complete, date, sign and mail promptly the
enclosed proxy, for which a return envelope is provided. The proxy will not be
used if you attend and vote in person at the meeting. You may revoke your proxy
prior to actual voting of the proxy.
BY ORDER
OF THE BOARD OF DIRECTORS
Marilyn
B. Buhyoff
Secretary
and Counsel
Blacksburg,
Virginia
March 12,
2010
PROXY
STATEMENT
OF
NATIONAL
BANKSHARES, INC.
101
HUBBARD STREET
BLACKSBURG,
VA 24060
P.O.
BOX 90002
BLACKSBURG,
VA 24062-9002
540/951-6300
www.nationalbankshares.com
www.nationalbanksharesproxy.com
--------------
ANNUAL
MEETING OF STOCKHOLDERS
TUESDAY,
APRIL 13, 2010
This Proxy Statement is furnished in
connection with the solicitation of proxies by and on behalf of the Board of
Directors (the “Board”) of National Bankshares, Inc. (“NBI”, “Bankshares” or the
“Company”) to be used at the 2010 Annual Meeting of Stockholders to be held at
the Custom Catering Center at 902 Patrick Henry Drive, at the intersection of
North Main Street, Blacksburg, Virginia, at 3:00 p.m., on Tuesday, April 13,
2010, and at any adjournments of the meeting. The approximate mailing date of
the Proxy Statement, the Notice of Annual Meeting and the accompanying Proxy is
March 12, 2010.
REVOCATION OF
PROXIES
Stockholders who sign and send in
their proxies retain the right to revoke them at any time prior to the actual
voting of the proxies at the Stockholders Meeting. Proxies may be revoked by
written notice received prior to the meeting, by attending the meeting and
voting in person or by submitting a signed proxy with a later date. A written
notice revoking a previously executed proxy should be sent to National
Bankshares, Inc., P.O. Box 90002, Blacksburg, Virginia 24062-9002, Attention:
James G. Rakes. Unless revoked, the shares represented by properly executed
proxies will be voted at the meeting according to the instructions contained in
the proxy. Where no instructions are given, proxies will be voted for the nominees for
directors set forth in Proposal No. 1 and for the ratification of the
Board of Directors’ appointment of Yount, Hyde & Barbour, P.C. as the
Company’s independent auditors for 2010, as described in Proposal
2.
An Annual Report to Stockholders,
including the financial statements for the year ended December 31, 2009, is
being mailed to you at the same time as this Proxy Statement, but should not be
considered proxy solicitation material.
VOTING SECURITIES AND STOCK
OWNERSHIP
As of March 12, 2010, Bankshares had
6,933,474 shares of common stock ($1.25 par value) issued and outstanding. Each
of the shares is entitled to one vote at the Annual Meeting. Only those
stockholders of record at the close of business on February 24, 2010 will be
entitled to vote at the meeting or at any adjournments.
A majority of votes entitled to be
cast on matters to be considered at the Annual Meeting constitutes a quorum. If
a share is represented for any purpose at the Annual Meeting, it will be
considered to be present for purposes of establishing a quorum. Abstentions and
shares held of record by a broker or its nominee (“broker shares”) which are
voted on any matter are included in determining the number of votes present or
represented at the Annual Meeting. Broker shares that are not voted on any
matter will not be included in determining whether a quorum is present. If a
quorum is established, directors will be elected by a plurality of votes cast by
shares entitled to vote at the Annual Meeting. Broker shares no longer may be
voted in an uncontested Board election such as this one unless the beneficial
owner has provided voting instructions. Votes that are withheld and broker
shares that are not voted on any matter will not be included in determining the
number of votes cast.
STOCK OWNERSHIP OF CERTAIN
BENEFICIAL OWNERS
As of February 24, 2010, Bankshares
knows of no single person or group who is the beneficial owner of more than 5%
of the outstanding common stock of the Company.
STOCK OWNERSHIP OF DIRECTORS
AND EXECUTIVE OFFICERS
The following table presents the
beneficial ownership of National Bankshares, Inc. common stock as of February
24, 2010, by each director, each executive officer named in the Summary
Compensation Table and all directors and executive officers as a group. Except
as otherwise noted, the named individual has sole voting and investment power
with respect to the stock.
Name
of
Beneficial
Owner
|
|
Shares
of Common
Stock
Beneficially
Owned
as of February 24, 2010
|
|
Percentage
Of
Class
|
|
Lawrence
J. Ball
|
|
3,500
|
|
|
*
|
Jack
W. Bowling
|
|
3,600
|
|
|
*
|
Marilyn
B. Buhyoff
|
|
41,856
|
1.
|
|
*
|
F.
Brad Denardo
|
|
53,930
|
2.
|
|
*
|
Jack
H. Harry
|
|
100,410
|
3.
|
1.45
|
%
|
Jack
M. Lewis
|
|
6,056
|
|
|
*
|
Mary
G. Miller
|
|
2,000
|
|
|
*
|
William
A. Peery
|
|
31,410
|
4.
|
|
*
|
James
G. Rakes
|
|
122,747
|
5.
|
1.77
|
%
|
Glenn
P. Reynolds
|
|
5,819
|
6.
|
|
*
|
James
M. Shuler
|
|
26,801
|
7.
|
|
*
|
David
K. Skeens
|
|
4,813
|
8.
|
|
*
|
All
Nominees, Current Directors and Executive
Officers
as a Group (12 persons)
|
|
402,942
|
|
5.81
|
%
|
*
Represents less than 1% of the Company’s outstanding Common Stock.
1. Includes
898 shares owned jointly with spouse, 11,458 shares owned through National
Bankshares, Inc. Employee Stock Ownership Plan and 28,000 shares in vested
options which may be exercised as of February 24, 2010.
2. Includes
4,534 shares owned jointly with spouse, 18,818 shares owned through National
Bankshares, Inc. Employee Stock Ownership Plan and 24,000 shares in vested
options which may be exercised as of February 24, 2010.
3. Includes
28,342 shares owned by spouse, 14,950 shares owned jointly with spouse, and 790
shares owned jointly with son.
4.
Includes 72 shares owned as custodian for son, 3,630 shares owned by a
controlled corporation and 21,900 shares owned as Trustee.
5.
Includes 11,200 shares owned jointly with spouse, 31,545 shares owned through
National Bankshares, Inc. Employee Stock Ownership Plan and 57,750 shares in
vested options which may be exercised as of February 24, 2010.
6. Includes
2,343 shares owned by spouse.
7.
Includes 4,053 shares owned by spouse and 426 shares owned jointly with
spouse.
8. Includes
4,751 shares owned through National Bankshares, Inc. Employee Stock Ownership
Plan.
Section 16(a) Beneficial
Ownership Reporting Compliance
Based upon the written
representations of our directors and executive officers, we believe that all of
our directors and executive officers complied with the reporting requirements of
Section 16(a) of the Securities Act of 1934.
PROPOSAL NO. 1 - ELECTION OF
DIRECTORS
Bankshares’ articles of incorporation
provide that the directors will be divided into three classes (1, 2 and 3) with
each class as nearly equal in number as possible and the term of office of each
class ending in successive years. The articles of incorporation currently also
provide that the number of directors shall be set by the bylaws, but shall not
be less than nine, nor more than twenty-six. For the purpose of the election of
directors at the Annual Meeting, the number of directors set forth in the bylaws
is nine. The current term of office of the Class 2 directors expires at this
2010 Annual Meeting of Stockholders. The terms of Class 3 and Class 1 directors
will expire in 2011 and 2012, respectively.
The Board of Directors has nominated
the three serving Class 2 directors, Jack W. Bowling, Jack M. Lewis and James G.
Rakes, to serve a three-year term to expire at the Annual Meeting of
Stockholders in 2013.
It is the intention of the persons
named as proxies, unless instructed otherwise, to vote for the election of the
three nominees for Class 2 director. Each nominee has agreed to serve if
elected. If any of the nominees is unexpectedly unable to serve, the shares
represented by all valid proxies will be voted for the remaining nominees and
any other person or persons who may be designated by the Board. At this time,
the Board knows of no reason why any nominee might be unable to
serve.
The following information is provided
with respect to the three nominees to serve as Class 2 director and the six
incumbent directors who will be continuing in office following the Annual
Meeting. All information is provided as of February 24, 2010, and employment
information covers the past five years. No director or nominee is related by
blood, marriage or adoption to any other director, nominee or executive officer.
No director or nominee currently serves or has served within the past five
years, as a director of any company which has a class of securities registered
pursuant
to Section 12 of the Securities Exchange Act of 1934, or is subject to the
requirements of Section 15(d) of the Exchange Act, or of any company registered
as an investment company under the Investment Company Act of 1940. Two
directors, Mr. Rakes and Dr. Shuler, also currently serve as a
director of one or both of the wholly owned subsidiaries of Bankshares, the
National Bank of Blacksburg (“NBB”), and National Bankshares Financial Services,
Inc. (“NBFS”). Each director and nominee, except for Mr. Rakes, has been
determined to be independent by the Board of Directors, using the definition for
independence of directors that is used for determining compliance with the
applicable listing standards for the NASDAQ Stock Market, the national
securities exchange on which Bankshares common stock is listed. (See also
“Director Independence and Certain Transactions with Officers and
Directors”).
Nominees
Class 2
Directors
(Serving
until 2013 Annual Meeting)
Jack W. Bowling (Age
63): Mr. Bowling is President of H. T. Bowling, Inc., a construction, grading,
excavation and road building firm with offices in Fairlawn Virginia. He has been
a Director of National Bankshares, Inc. since 2007. Mr. Bowling is a lifelong
resident of the Company’s market area and he has many years of small business
management experience. These factors, in addition to his knowledge of building
and construction activities in the market, are important to his service as a
director.
Jack M. Lewis (Age
66): Dr. Lewis is the President of New River Community College in Dublin,
Virginia. Before being elevated to the President’s role, Dr. Lewis was Dean of
the Community College and served as its chief financial officer. Dr. Lewis’
experience with budgeting, financial reporting and organizational management is
directly applicable to his Board service. In addition, he has been involved in
local and regional economic development activities. Dr. Lewis was elected to the
Board of Directors in 2004.
James G. Rakes (Age
65): Mr. Rakes is an original director of National Bankshares, Inc., having
served on the Board since 1986. He has been President and Chief Executive
Officer of the Company since its founding. Mr. Rakes has been the President and
Chief Executive Officer of NBB since 1983 and the President and Treasurer of
NBFS since it was organized in 2001. He is the Chairman of the Board of
Directors of NBB and NBFS. These factors, together with Mr. Rakes’ experience
and expertise in financial services, qualify him to serve on the
Board.
Directors Continuing in
Office
Class 3
Directors
(Serving
until 2011 Annual Meeting)
Jack H. Harry (Age
72): Mr. Harry has been a member of the National Bankshares, Inc. Board of
Directors since 2005. He is the President of Harry Enterprises, Inc., a company
located in Tazewell, Virginia that has investments and owns rental real estate.
Mr. Harry has spent his career developing and operating small businesses. Mr.
Harry provides expertise to the Board in regard to small business operations and
financing, and many of the Company’s customers are small businesses. Also, prior
to his election to the Company’s Board, he spent many years as a community bank
director and is knowledgeable about banking.
William A. Peery (Age
58): As President of Cargo Oil Co., Inc. in Tazewell, Virginia, Mr. Peery has
business management experience, including experience in financial management.
Cargo Oil Co., Inc. operates convenience stores and sells petroleum products.
The firm is headquartered in Tazewell, Virginia, where Mr. Peery also resides.
Mr. Peery brings small business management experience to the Board. The Company
considers small businesses to be a key component of its customer market. He was
elected to the National Bankshares, Inc. Board of Directors in
2005.
James M. Shuler (Age
66): Dr. Shuler is a retired veterinarian who currently represents the 12th
legislative district in the Virginia House of Delegates. The 12th
legislative district includes Blacksburg, where the headquarters of National
Bankshares, Inc. is located. Prior to his retirement, Dr. Shuler founded and ran
a companion animal veterinary practice. Dr. Shuler brings small business
management expertise, knowledge of Virginia’s political environment and
extensive contacts within the business and academic communities to his service
on the National Bankshares, Inc. Board. He has served on the NBI Board since
2002 and is its Vice Chairman. Dr. Shuler is currently also a Director and Vice
Chairman of NBB, where he has served on the Board since 1987.
Class 1
Directors
(Serving
until 2012 Annual Meeting)
Lawrence J. Ball (Age
55): Mr. Ball was elected to the National Bankshares, Inc. Board of Directors in
2006. He is the President of Moog Components Group, a part of Moog, Inc., which
is an international corporation. Prior to being named President, Mr. Ball was
the Vice President and General Manager of Moog Components Group. Moog Components
Group is headquartered in Blacksburg, Virginia, and the company designs and
manufactures
products in motion, electronics and fiber optics. Mr. Ball has extensive
experience in management and financial reporting. Mr. Ball’s experience as a
senior manager in a large corporation is considered valuable in adding
understanding of larger business operations.
Mary G. Miller (Age
59): Dr. Miller is the founder and President of IDD, Inc., a full-service
Internet technology firm specializing in custom software solutions, education
and training and online content management. The firm is located in Blacksburg,
Virginia. In addition to her experience in small business management, Dr. Miller
brings in-depth knowledge of the region’s developing technology sector to her
service on the Board of Directors. Dr. Miller was first elected to the Board in
2003.
Glenn P. Reynolds
(Age 57): Mr. Reynolds is the founder and President of Reynolds
Architects Incorporated, an architecture firm located in Blacksburg, Virginia.
He has been a member of the National Bankshares, Inc. Board of Directors since
2006. Mr. Reynolds’ familiarity with the area’s construction and development
projects and his experience with local building firms are useful to the
Company’s Board. In addition, Mr. Reynolds has small business management
experience and an extensive network of contacts in the local business and
academic communities.
The
Board of Directors recommends that the stockholders vote “For” all of the
nominees for Class 2 director.
PROPOSAL NO. 2 –
RATIFICATION OF
APPOINTMENT OF INDEPENDENT
AUDITORS
For 2010, the Audit Committee of the
Board of Directors has selected Yount, Hyde & Barbour, P.C. an independent
public accounting firm, to perform the audit of the Company’s financial
statements and its internal controls over financial reporting. Yount, Hyde &
Barbour has acted as the Company’s independent accounting firm for many
years.
The selection of Yount, Hyde &
Barbour as the Company’s independent auditors is not required to be submitted to
a vote of the stockholders for ratification. The Company is doing so because it
believes that it is a matter of good corporate practice. If the stockholders
fail to vote on an advisory basis in favor of the selection of Yount, Hyde &
Barbour, the Audit Committee will reconsider whether to retain Yount, Hyde &
Barbour, and may retain that firm or another firm without re-submitting the
matter to the stockholders. Even if the stockholders ratify the appointment, the
Audit Committee may, in its discretion, direct the appointment of a different
independent public accounting firm at any time during the year if it determines
that a change would be in the Company’s best interests.
A representative of Yount, Hyde &
Barbour is expected to be at the Annual Meeting of Stockholders. That
representative will have the opportunity to make a statement at the meeting and
will be available to respond to appropriate questions.
The
Board of Directors recommends that the stockholders vote “For” the ratification
of the appointment of Yount, Hyde & Barbour, P.C. as the independent
auditors for the year 2010.
BOARD OF DIRECTORS MEETINGS,
LEADERSHIP STRUCTURE,
COMMITTEES, COMPENSATION,
DIRECTOR INDEPENDENCE, ATTENDANCE,
OVERSIGHT OF RISK AND
COMMUNICATIONS WITH DIRECTORS
Board of Directors
Meetings
The Board of Directors of Bankshares
meets monthly. In 2009, there were twelve regular meetings and one special
meeting.
Board Leadership
Structure
National Bankshares, Inc. has chosen
to combine the position of chairman of the board and principal executive
officer. Mr. Rakes, who was serving as the Company’s President and Chief
Executive Officer, was elected as the Chairman of the Board of Directors in
April of 1999. He has been re-elected annually. Mr. Rakes has the longest tenure
of any current director of the Company, having served since the Company was
founded in 1986. In addition Mr. Rakes is Chairman, President and CEO of the
Company’s primary subsidiary, the National Bank of Blacksburg, where nearly all
of the Company’s business operations take place. Mr. Rakes has spent his long
career in banking and he has held leadership positions in both state and
national banking trade organizations. The Board of Directors determined that Mr.
Rakes’ knowledge of NBB and the banking industry and his Board experience made
him the logical and natural choice to serve as Chairman of the Board of National
Bankshares, Inc. We believe the Board also benefits from the continuity provided
by Mr. Rakes in chairing the Board.
The Board does not have a lead
director designated as such. However, the Board of Directors believes that at
times it is important for the
independent
directors to deliberate and act without having Company management present. To
ensure that it has experienced leadership in these situations, the Board
annually elects a Vice Chairman, who has the responsibility of chairing meetings
when the Chairman is absent or when the Board wishes to meet without any
representative of management being present. Dr. Shuler has served as Vice
Chairman of the Board of Directors since April of 2007. We believe this
structure provides the Board with independent leadership in situations where the
Chairman is excused from acting as such due to his management
position.
Board
Committees
The Bankshares Board has standing
Executive, Audit, Compensation and Nominating Committees. Mr. Rakes is the
chairman of the Executive Committee, and Dr. Lewis and Dr. Shuler serve on
the Committee. The Executive Committee did not meet in 2009. The Audit
Committee, which is chaired by Dr. Lewis, is made up of Mr. Ball, Mr.
Bowling and Mr. Harry. The Audit Committee had four meetings in 2009. In
2009 the Compensation Committee was comprised of Mr. Ball, Mr. Bowling,
Mr. Harry, Dr. Lewis, Dr. Miller, Mr. Peery and
Mr. Reynolds. Dr. Shuler serves as its chairman. The Compensation
Committee met once in 2009. Dr. Miller is the chairman of the Nominating
Committee, and Mr. Peery, Mr. Reynolds and Dr. Shuler are its members.
The Nominating Committee met once in 2009.
Board
Compensation
In 2009, the members of the NBI Board
of Directors received $1,000 for each regular or special Board meeting they
attended. They were paid $500 for each committee meeting. Directors were also
paid an annual retainer fee of $12,000. The Chairmen of the Audit and
Compensation Committees each received an additional $1,500 annual retainer. NBI
Directors receive no other forms of compensation.
Directors
Compensation Table(1)
|
|
|
|
Fees
Earned or Paid in
Cash
($)
|
|
|
Other
($)
|
|
|
|
Total
($)
|
|
Lawrence
J. Ball
|
|
|
24,500 |
|
|
|
--- |
|
|
|
|
24,500 |
|
Jack
W. Bowling
|
|
|
25,500 |
|
|
|
--- |
|
|
|
|
25,500 |
|
Jack
H. Harry
|
|
|
26,500 |
|
|
|
--- |
|
|
|
|
26,500 |
|
Jack
M. Lewis
|
|
|
28,000 |
|
|
|
--- |
|
|
|
|
28,000 |
|
Mary
G. Miller
|
|
|
25,000 |
|
|
|
--- |
|
|
|
|
25,000 |
|
William
A. Peery
|
|
|
24,000 |
|
|
|
--- |
|
|
|
|
24,000 |
|
Glenn
P. Reynolds
|
|
|
25,000 |
|
|
|
--- |
|
|
|
|
25,000 |
|
James
M. Shuler
|
|
|
25,500 |
|
|
|
33,311 |
(2) |
|
|
|
58,811 |
|
|
(1)
|
Directors
fees paid to Mr. Rakes are disclosed in the Summary Compensation
Table in “Executive Compensation”.
|
|
(2)
|
Represents
$22,400 in fees paid to Dr. Shuler for his service on the Board of
Directors of NBB in 2009, and $10,911 in payments from the Bank Directors
Deferred Compensation Plan. Please see “Nonqualified Retirement Plans”
below.
|
Director Independence and
Certain Transactions with Officers and Directors
As has been mentioned, each director
of Bankshares, except for Mr. Rakes, is independent, as defined by the
listing standards for the NASDAQ Stock Market, the national securities exchange
on which Bankshares common stock is listed. In determining that each director
meets the NASDAQ Stock Market’s standards for independence, the Board of
Directors recognized that NBB extends credit in the ordinary course of business
to Bankshares’ directors and executive officers. Extensions of credit are also
made to business organizations and persons with whom Bankshares’ directors and
executive officers are associated or related. These extensions of credit are
made at interest rates and with the same requirements as to collateral as
prevailing for comparable transactions with the general public at the time
credit is extended. In the opinion of bank management, none of the outstanding
transactions with directors and executive officers involve a greater than normal
risk of collectibility or present other unfavorable features.
In determining that directors meet
the defined standard of independence, the Board also considered that
Mr. Reynolds’ company provided architectural design and consulting services
to Bankshares and NBB in 2009, and the architecture firm was paid $1,700 for
these services. Except for directors’ fees, no other director received direct or
indirect compensation from the Company in 2009.
Board
Attendance
During 2009, each incumbent director
attended 75% or more of the total number of meetings of the Board of Directors
of Bankshares and of the Board committees on which he or she served. The Board
does not have a formal policy regarding directors’ attendance at the Annual
Meeting of Stockholders. In 2009, all NBI directors attended the Annual
Meeting.
Board Oversight of
Risk
To fulfill its responsibility to
oversee the Company’s risk management processes, the full Board of Directors
receives extensive and regular reports from management outlining the status of
credit risk, interest rate risk, liquidity risk and major areas of operational
risk. The Company’s Treasurer, who serves as the subsidiary bank’s Senior Vice
President/Operations & Risk Management, attends all meetings of the Board of
Directors, is readily available to report and to answer the directors’ questions
and is responsible for raising any material risk management concerns with the
Board. In addition to the regular reports received by the entire Board of
Directors, the Audit Committee receives personal reports from the Corporate
Auditor and Compliance Officer. The Corporate Auditor and Compliance Officer,
who reports directly to the Board, supplies the Audit Committee with
information about internal audits completed at both the parent company and
subsidiary levels and about the status of the Company’s regulatory compliance
activities.
Communications with
Directors
Stockholders wishing to communicate
with the Board of Directors or with specified individual directors should do so
in writing mailed to National Bankshares, Inc., P. O. Box 90002, Blacksburg,
Virginia 24062-9002, Attention: Board of Directors. All stockholder
communications are forwarded to the Board.
COMPENSATION DISCUSSION AND
ANALYSIS
What
are the objectives of the Company’s compensation program for its named executive
officers?
National Bankshares, Inc. has five
goals for its compensation program for named executive officers. In 2009, these
officers were: Chairman, President & CEO James G. Rakes, Treasurer David
Skeens, Executive Vice President F. Brad Denardo and Secretary and Counsel
Marilyn B. Buhyoff.
|
•
|
To
offer salaries and bonuses that fairly reward executive officers for their
individual contributions in meeting short-term and long-term corporate
strategic and financial goals.
|
|
•
|
To
offer retirement and post-retirement benefits which incent executive
officers to remain in leadership roles and which recognize and reward long
tenure with the Company.
|
|
•
|
To
offer total compensation that allows the Company to retain and recruit
executive talent and which is competitive with peer financial
institutions, but which fits within the Company’s conservative approach to
managing overhead expense.
|
|
|
To
offer a compensation program that does not increase, or have the potential
to increase, material risk to the
Company.
|
What
is the program designed to reward?
The compensation program for the
Chairman, President & CEO is designed to reward the profitable operation of
the Company compared to its peers, particularly as measured by return on assets
and return on equity. In addition, the program rewards the Chairman, President
& CEO when the Company’s short- and long-term strategic goals are met.
Inherent in meeting strategic goals is the ability to recognize and manage risks
to the Company. Named executive officers other than the Chairman, President
& CEO are rewarded for the Company’s success in meeting its performance
goals and particularly for success in those areas for which they have individual
management responsibility. One measure of the officers’ success is their ability
to recognize and manage risk in their areas of responsibility.
What
is each element of compensation?
The elements of compensation
are:
|
•
|
Salary
(all named executive officers)
|
|
•
|
Cash
bonus (Chairman, President &
CEO)
|
|
•
|
Capital
Accumulation Plan (Chairman, President &
CEO)
|
|
•
|
Qualified
retirement plans, including defined benefit, 401(k) and employee stock
ownership plan (all named executive
officers)
|
|
•
|
Nonqualified
officers salary continuation plan (all named executive
officers)
|
|
•
|
Board
of Directors fees (Chairman, President & CEO and Executive Vice
President)
|
|
•
|
Perquisites
and other personal benefits (Chairman, President & CEO and Executive
Vice President)
|
Why
does the Company choose to pay each element of compensation?
The Company uses salary as the
cornerstone of its compensation program because it believes that the focus of
executive officers, particularly of those below the level of the Chairman,
President & CEO, should be on the Company’s long-term growth and
performance. Annual increases are awarded based upon individual performance in
meeting stated goals for that review period. Because salary rather than some
form of annual incentive is the major component of their compensation, executive
officers have sufficient personal economic security to make and support
management decisions that may trade immediate gain for greater long-term
corporate success. In addition, limiting compensation primarily to salary
inhibits the incentive to take unacceptable short-term risks at the expense of
reaching long-term goals.
Since the Chairman, President &
CEO is the individual who has the ultimate responsibility for the success of its
operations, it has long been the Company’s policy to pay him an annual incentive
bonus that is based upon overall performance for the year in question. The ratio
of incentive bonus to salary remains at a level which the Company believes does
not increase its potential risk.
The Chairman, President & CEO may
also receive an annual contribution for his benefit to the Capital Accumulation
Plan (“CAP”). This nonqualified deferred compensation plan was established to
link a portion of the Chief Executive’s total compensation package to objective
performance criteria. The CAP was also established to help offset the impact of
legal limitations on the Chairman, President & CEO’s ability to benefit from
the Company’s qualified retirement plans to the same extent as other employees.
Additional information about the CAP in included in “Grants of Plan-Based
Awards”.
Each named executive officer, along
with all other eligible Company employees, participates in three qualified
retirement plans. NBI sponsors a defined benefit pension plan, the National
Bankshares, Inc. Retirement Income Plan. The National Bankshares, Inc.
Retirement Accumulation Plan is a 401(k) plan, and the Company also offers the
National Bankshares, Inc. Employee Stock Ownership Plan. The Company believes
that it is important to assist its long-term employees, including its executive
officers, in assuring financial security in retirement for themselves and their
families. National Bankshares, Inc. also believes that its Employee Stock
Ownership Plan helps to align the interest of all employees, including executive
officers, with the interests of its stockholders. More information is contained
in “Qualified Retirement Plans”.
The Company established a
nonqualified salary continuation plan that is designed to provide certain key
Company officers, including all named executive officers, with supplemental
retirement income. This plan was established to enhance the Company’s ability to
retain key decision-makers and to supplement the retirement benefits of those
more highly compensated executives who, because of legal limitations, are unable
to participate fully in the qualified retirement plans. There is further
discussion in “Nonqualified Retirement Plans”.
The Company elected to establish the
National Bankshares, Inc. 1999 Stock Option Plan to promote the identification
of the personal interest of participants with the long-term financial success of
the Company and with growth in stockholder value. Incentive stock options were
granted to Mr. Rakes, Mr. Denardo and Mrs. Buhyoff under this plan in each year
from 1999 to 2005. The Plan terminated on March 9, 2009, although there are
vested and unexercised stock-options remaining. See “Incentive Stock Options”
for more information.
Mr. Rakes and Mr. Denardo serve as
paid directors of the Company and/or of one of its subsidiaries. These
individuals receive the same compensation as outside directors. The Company
believes that this is an appropriate practice because these executive officers
devote additional time to their Board of Directors responsibilities, and all
directors, both internal and external, share the same fiduciary obligations and
liability risk.
The perquisites and personal benefits
that are provided for the Chairman, President & CEO are defined in his
employment agreement. These items were agreed to for two reasons. First, they
are typical benefits for individuals holding this position in peer banks and
financial holding companies. As such, they are part of a total compensation
package that is competitive in the Company’s operating environment. Second,
certain perquisites that offer a degree of personal benefit are also directly
related to job performance. The perquisites that are available to any of the
other named executive officers are limited in nature and offer benefit to both
the executive and the Company. See “Executive Compensation” and “Employment
Agreements and Change in Control Agreements”.
How
does the Company determine the amount for each element?
Salary: The
salaries of National Bankshares’ named executive officers, except for that of
the Chairman, President & CEO, are within the Company’s established salary
ranges for each officer position. The ranges are developed after considering an
annual salary survey published by the Virginia Bankers Association as well as
publicly available salary information about comparable jobs in the locations in
which Bankshares and its subsidiaries do business. The annual increase in base
salary for these individuals is determined by the Chairman, President & CEO.
In making the determination, Mr. Rakes considers the nature and
responsibility of the position; the competitiveness of the market for the
executive’s services; the expertise of the individual executive; and to what
degree the executive has achieved annual performance goals. Individual annual
performance goals support the Company’s business strategy, but are not tied to
objective performance measures. The Chairman, President & CEO reports
executive officer salaries to the Compensation Committee at least
annually.
The base
salary of the Chairman, President & CEO of at least $225,500 was set in an
employment agreement effective on January 1, 2002. The employment agreement was
amended and restated in its entirety on December 17, 2008, effective December
31, 2008, and the base salary was increased to Mr. Rakes’ 2008 salary of
$445,183. The base salary was determined after considering compensation for this
position reported in the Virginia Bankers Association’s annual salary survey and
from the public documents of peer institutions that disclose salaries paid to
other individuals holding similar positions. The Board of Directors Compensation
Committee determines annual salary increases after assessing the CEO’s
contributions to the success of the Company. In measuring the Company’s success,
the Committee compares NBI’s financial results to local and regional peers.
Specifically, the Compensation Committee compares Bankshares’ return on assets
(ROA) and return on equity (ROE) with the average ROA and ROE of a group of at
least five peer Virginia bank holding companies. The composition of the peer
group generally remains the same, but it is reviewed annually. For 2009, the
peer group was made up of six bank holding companies including Union Bankshares,
Inc., American National Bankshares, Old Point Financial Corp., First Community
Bankshares, First Century Bankshares and StellarOne Corporation. The fact that
National Bankshares significantly out performed its peers in 2009, particularly
during a difficult operating environment for banks, is reflected in the amount
of salary increase awarded by the Compensation Committee to the Chairman,
President & CEO. The Committee also considered Mr. Rakes’ long track record
of success in profitably leading the Company and in managing risks to the
Company encountered in a challenging economic environment. Although the
Committee weighs the peer comparison heavily in determining Mr. Rakes’
salary increase, it does not utilize an objective formula. The Committee
considers the Company’s progress in meeting budget goals for the year, but it
does not utilize a quantitative assessment of budget goals in determining the
amount of annual salary increase. Likewise, although there are no objective
measures utilized, the Committee considers stock performance and the level of
stockholder dividends in establishing salary. In assessing Bankshares’ stock
performance, the Compensation Committee looks at its price, the price to
earnings ratio and dividend yield as compared with the stock of the Company’s
identified peers. The Committee validates salary increases by referring to the
Virginia Bankers Association salary survey and to public documents from peer
institutions.
Cash
Bonus: The annual incentive bonus paid to the Chairman,
President & CEO is determined with the same criteria that are used in
establishing his annual salary increase.
Capital Accumulation
Plan: The annual contribution to the Chairman, President &
CEO’s Capital Accumulation Plan (CAP) is determined using a formula that is
included in the employee agreement that was effective in January 1, 2002 and
restated as of December 31, 2008. A description of the formula, which utilizes
objective performance criteria based upon the ROA and ROE of Bankshares as
compared with peers, and of the terms of the CAP is provided in “Grants of
Plan-Based Awards”.
Qualified Retirement
Plans: The named executive officers participate with
other eligible employees in the Company’s three qualified retirement plans.
Every participant’s benefits are determined under the specific provisions of
each of the plans. These plans are discussed in greater detail under “Qualified
Retirement Plans”.
Nonqualified Salary
Continuation Plan: In early 2006, the Company’s subsidiaries
entered into salary continuation plan agreements with a group of selected senior
officers, including all of the named executive officers. Assuming retirement at
normal retirement age (as defined in the Plan), contributions to the Salary
Continuation Plan are sufficient to provide a minimum of fifteen annual
supplemental retirement income payments of 30% of 2005 annual compensation
(adjusted by a pre-retirement inflation factor of 4%) for the Chairman,
President and CEO and of 20% of 2005 annual compensation (adjusted by a
pre-retirement inflation factor of 4%) for the remaining named executive
officers. Additional information is included under “Nonqualified Retirement
Plans”.
Incentive Stock
Options: Until the termination of the 1999 Stock Option Plan
on March 9, 2009, The Chairman, President & CEO could recommend annual
grants of incentive stock options for the other named executive officers to the
Board’s Compensation Committee, which served as the Committee that administered
the Plan. The Committee could then make grants of stock options for Mr. Rakes
and the other named executive officers. No grants of stock options have been
made since 2005 because of the negative impact of these grants on the Company’s
earnings. See “Stock Options” for information concerning vested but unexercised
stock options.
Board of Directors
Fees: Mr. Rakes and Mr. Denardo receive the same compensation
as outside directors for serving as directors of NBI and NBB. See also “Board of
Director Meetings, Committees, Compensation, Attendance and Communications with
directors”.
Perquisites and Other
Personal Benefits: The Board Compensation Committee negotiated
with the Chairman, President & CEO to develop a comprehensive and
competitive total compensation package, including perquisites. This package was
included in the January 1, 2002 employment agreement and was included in the
amended and restated employment agreement effective on December 31, 2008. The
Chairman, President & CEO determines perquisites available to the other
named executive officers. These perquisites are limited to a Company-owned
automobile for Mr. Denardo, which facilitate business travel, as well as
sports tickets and club memberships, which assist Mr. Denardo with marketing and
business development efforts. Mr. Rakes reports annually to the Committee
on these items.
How
do each element and the Company’s decisions regarding that element fit into the
Company’s overall compensation objectives and affect the decisions regarding
other elements?
As noted, each element supports
retention, the achievement of annual and longer term corporate goals and
provides reasonable financial security to the employee. Every year the Committee
assesses the total compensation package for each named executive officer to
determine that it is appropriate. The Committee also reviews each element of the
compensation package and determines that each is satisfactory in relation to the
other.
In determining Mr. Rakes’ total
annual compensation, the Committee has maintained the same proportionate
relationship of salary to annual bonus in recent years. As noted, contributions
to Mr. Rakes’ CAP are determined using an objective formula. The Committee
reviews Mr. Rakes’ decisions regarding the compensation packages of the other
executive officers. These packages remain focused heavily on salary. The
executive officers participate in the qualified retirement plans available to
all employees, as well as in the Officers Salary Continuation Plan. The
allocation of all executive officers’ compensation, including Mr. Rakes’, among
the various elements of compensation has not substantially changed in a number
of years.
COMPENSATION COMMITTEE
REPORT
The Compensation Committee has
reviewed this Compensation Discussion and Analysis with management. The
Committee reviewed and fully discussed the Compensation Discussion and Analysis,
and the report was recommended to the Board of Directors to be included in this
proxy statement. Neither the Company nor the Compensation Committee engaged a
consultant on compensation matters.
Members of the Compensation
Committee: J. M. Shuler, Chairman, L. J. Ball, J. W. Bowling, J. H. Harry, J. M.
Lewis, M. G. Miller, W. A. Peery and G. P. Reynolds.
COMPENSATION COMMITTEE
PROCEDURES
The Compensation Committee of
Bankshares is made up of all independent, non-employee directors. In 2009,
Dr. Shuler was Committee Chairman, and Mr. Ball, Mr. Bowling,
Mr. Harry, Dr. Lewis, Dr. Miller, Mr. Peery and
Mr. Reynolds were its members.
The Compensation Committee has no
formal charter. It is charged with annually evaluating the job performance of
the Chairman, President & Chief Executive Officer and determining the
appropriate compensation and benefits package for him. The Committee has
delegated to Mr. Rakes the responsibility for evaluating the performance
and setting the compensation of the other named executive officers, and he
reports to the Committee at least annually about those matters.
In carrying out its responsibilities,
the Compensation Committee meets at least once each year. There are no officers
or employees present at the Compensation Committee’s annual meeting to evaluate
the performance of the Chairman, President & CEO and to determine his
compensation. The Committee considers a package of data provided to it by the
Executive Committee. The package includes the Company’s financial performance
data; information about the financial performance of peer institutions; and
salary data from salary surveys and publicly available sources. At the
conclusion of that meeting or at a separate meeting, the Chairman, President
& CEO will provide the Committee with a report on the performance and
compensation of the remaining named executive officers.
COMPENSATION COMMITTEE
INTERLOCKS AND INSIDER PARTICIPATION
None of the directors who serve on
the Compensation Committee is now, or has been in the past, an officer or
employee of Bankshares or of Bankshares’ subsidiaries. Dr. Shuler serves on
the Salary and Personnel Committee of NBB. No executive officer of Bankshares,
NBB or NBFS served as a director of another entity which had an executive
officer serving on the Bankshares Compensation Committee. No executive officer
of Bankshares, NBB or NBFS served as a member of the compensation committee of
another entity which had an executive officer who served as a director of
Bankshares. None of the members of the Bankshares Compensation Committee, or any
business organizations or persons with whom they may be associated, has had any
transactions with Bankshares or its subsidiaries, except as explained in
“Director Independence and Certain Transactions with Officers and
Directors”.
EXECUTIVE
COMPENSATION
Summary Compensation
Table
The following table sets forth
information concerning total compensation earned or paid to the individuals who
served as Bankshares’ named executive officers during 2009. In addition to
serving as the Company’s Executive Vice President, Mr. Denardo served as its
interim Treasurer
until
January 14, 2009, when Mr. Skeens was elected Treasurer of NBI.
Summary
Compensation Table
|
|
Name
and Principal Position
|
Year
|
|
Salary
($)
|
|
|
Bonus
($)
|
|
James
G. Rakes
|
2009
|
|
|
498,605 |
|
|
|
212,707 |
|
Chairman,
President & CEO – NBI
|
2008
|
|
|
445,183 |
|
|
|
189,073 |
|
(Principal
Executive Officer)
|
2007
|
|
|
399,267 |
|
|
|
168,815 |
|
Chairman,
President & CEO – NBB
|
|
|
|
|
|
|
|
|
|
Chairman,
President & Treasurer – NBFS
|
|
|
|
|
|
|
|
|
|
David
K. Skeens
|
2009
|
|
|
85,287 |
|
|
|
--- |
|
Treasurer
– NBI
|
2008
|
|
|
71,438 |
|
|
|
--- |
|
(Principal
Financial Officer since January 14, 2009)
|
2007
|
|
|
67,667 |
|
|
|
--- |
|
Senior
Vice President/Operations & Risk Management & CFO –
NBB
|
|
|
|
|
|
|
|
|
|
F.
Brad Denardo
|
2009
|
|
|
233,333 |
|
|
|
--- |
|
Executive
Vice President – NBI
|
2008
|
|
|
210,000 |
|
|
|
--- |
|
Interim
Treasurer and Principal Financial Officer
until
January 14, 2009 – NBI
|
2007
|
|
|
181,760 |
|
|
|
--- |
|
Executive
Vice President/ COO – NBB
|
|
|
|
|
|
|
|
|
|
Marilyn
B. Buhyoff
|
2009
|
|
|
146,167 |
|
|
|
--- |
|
Secretary
& Counsel – NBI
|
2008
|
|
|
136,283 |
|
|
|
--- |
|
Counsel
– NBB
|
2007
|
|
|
127,700 |
|
|
|
--- |
|
Executive
Vice President & Secretary – NBFS
|
|
|
|
|
|
|
|
|
|
Summary
Compensation Table (continued)
|
|
Name
|
Year
|
|
Non-Equity
Incentive
Plan
Compensation
($)(1)
|
|
|
Change
in
Pension
Value and
Nonqualified
Deferred
Compensation
Earnings
($)(2)
|
|
|
All
Other
Compensation
($)(3)
|
|
|
Total
($)
|
|
James
G. Rakes
|
2009
|
|
|
60,000 |
|
|
|
325,307 |
|
|
|
80,025 |
|
|
|
1,176,644 |
|
|
2008
|
|
|
60,000 |
|
|
|
465,546 |
|
|
|
74,243 |
|
|
|
1,234,045 |
|
|
2007
|
|
|
37,500 |
|
|
|
445,517 |
|
|
|
65,770 |
|
|
|
1,116,869 |
|
David
K. Skeens
|
2009
|
|
|
--- |
|
|
|
8,813 |
|
|
|
5,117 |
|
|
|
99,217 |
|
|
2008
|
|
|
--- |
|
|
|
9,569 |
|
|
|
7,539 |
|
|
|
88,456 |
|
|
2007
|
|
|
--- |
|
|
|
9,490 |
|
|
|
6,048 |
|
|
|
83,205 |
|
F.
Brad Denardo
|
2009
|
|
|
--- |
|
|
|
191,248 |
|
|
|
42,909 |
|
|
|
467,490 |
|
|
2008
|
|
|
--- |
|
|
|
84,080 |
|
|
|
44,567 |
|
|
|
338,647 |
|
|
2007
|
|
|
--- |
|
|
|
80,244 |
|
|
|
40,850 |
|
|
|
302,854 |
|
Marilyn
B. Buhyoff
|
2009
|
|
|
--- |
|
|
|
84,472 |
|
|
|
7,308 |
|
|
|
237,947 |
|
|
2008
|
|
|
--- |
|
|
|
87,893 |
|
|
|
12,592 |
|
|
|
236,768 |
|
|
2007
|
|
|
--- |
|
|
|
59,504 |
|
|
|
10,235 |
|
|
|
197,439 |
|
|
(1)
|
Contributions
to the CAP for Mr. Rakes are reported under “Non-Equity Incentive
Plan Compensation”. For 2009, the maximum Company allocation for CAP was
$60,000. To achieve the maximum contribution, the Company’s return on
equity (ROE) and return on assets (ROA) would both need to have been at
least 150% of the average of the ROE and ROA of six peer Virginia bank
holding companies.
|
|
(2)
|
“Changes
in Pension Value” includes changes in the National Bankshares Retirement
Income Plan and in the Officers Salary Continuation
Plan.
|
|
(3)
|
Additional
information about “All Other Compensation” for the executive officers is
provided in the following chart.
|
Detail of All Other
Compensation(1)
|
|
Name
|
Year
|
|
Directors
Fees ($)(2)
|
|
|
Matching
Contribution Under National Bankshares, Inc. Retirement Accumulation Plan
($)
|
|
|
Contribution
Under National Bankshares, Inc. Employee Stock Ownership Plan ($)(3)
|
|
|
Perquisites
($)(4)
|
|
|
Nonqualified
Deferred Compensation Plan Payments ($)(5)
|
|
|
Total
All Other Compensation ($)
|
|
James
G. Rakes
|
2009
|
|
|
48,400 |
|
|
|
12,250 |
|
|
|
--- |
|
|
|
12,933 |
|
|
|
6,442 |
|
|
|
80,025 |
|
|
2008
|
|
|
37,900 |
|
|
|
11,500 |
|
|
|
11,193 |
|
|
|
13,650 |
|
|
|
--- |
|
|
|
63,050 |
|
|
2007
|
|
|
35,500 |
|
|
|
11,250 |
|
|
|
7,530 |
|
|
|
11,490 |
|
|
|
--- |
|
|
|
65,770 |
|
David
K. Skeens
|
2009
|
|
|
--- |
|
|
|
5,117 |
|
|
|
--- |
|
|
|
--- |
|
|
|
--- |
|
|
|
5,117 |
|
|
2008
|
|
|
--- |
|
|
|
4,061 |
|
|
|
3,478 |
|
|
|
--- |
|
|
|
--- |
|
|
|
7,539 |
|
|
2007
|
|
|
--- |
|
|
|
3,183 |
|
|
|
2,265 |
|
|
|
--- |
|
|
|
--- |
|
|
|
6,048 |
|
F.
Brad Denardo
|
2009
|
|
|
22,000 |
|
|
|
11,751 |
|
|
|
--- |
|
|
|
9,158 |
|
|
|
--- |
|
|
|
42,909 |
|
|
2008
|
|
|
16,100 |
|
|
|
8,610 |
|
|
|
10,667 |
|
|
|
9,190 |
|
|
|
--- |
|
|
|
44,567 |
|
|
2007
|
|
|
17,400 |
|
|
|
8,610 |
|
|
|
6,085 |
|
|
|
8,755 |
|
|
|
--- |
|
|
|
40,850 |
|
Marilyn
B. Buhyoff
|
2009
|
|
|
--- |
|
|
|
7,308 |
|
|
|
--- |
|
|
|
--- |
|
|
|
--- |
|
|
|
7,308 |
|
|
2008
|
|
|
--- |
|
|
|
5,960 |
|
|
|
6,632 |
|
|
|
--- |
|
|
|
--- |
|
|
|
12,592 |
|
|
2007
|
|
|
--- |
|
|
|
5,960 |
|
|
|
4,275 |
|
|
|
--- |
|
|
|
|
|
|
|
10,235 |
|
(1)
|
See
“All Other Compensation” in the Summary Compensation Table
above.
|
(2)
|
Directors
fees for Mr. Rakes include fees from NBI and NBB. All of Mr. Denardo’s
directors fees are from his service on the NBB
Board.
|
(3)
|
The
2009 plan year contribution to the Employee Stock Ownership Plan has not
yet been allocated among the
participants.
|
(4)
|
In
2009, perquisites for Mr. Rakes included $6,750 for the personal use of a
Company-owned automobile and $6,183 for club dues, sports tickets and tax
preparation fees. Mr. Denardo’s 2009 perquisites totaled $4,817 for
personal use of a Company car and $4,341 for club dues and sports
tickets.
|
|
(5)
|
On
September 1, 2009, at age 65, Mr. Rakes began receiving monthly payments
of $1,610.50 from the Bank Directors Deferred Compensation Plan. Please
see “Nonqualified Retirement Plans”
below.
|
Employment Agreements and
Change in Control Arrangements
Several of National Bankshares,
Inc.’s executive officers have been employed by the Company and its subsidiaries
for many years. These officers have provided guidance in the growth and long
term development of the Company’s business. Their experience and knowledge of
the operations and customs of Bankshares is a benefit to the future success of
the Company. As an inducement to these executive officers’ continued employment,
the Board of Directors determined that Bankshares should enter into employment
and change in control agreements with Mr. Rakes, Mr. Denardo and
Mrs. Buhyoff. The Board implemented the change in control provisions in
part to insure that Bankshares would be more likely to retain the services of
key executives during periods of uncertainty resulting from significant
ownership changes, should they occur.
Employment Agreement with
Mr. Rakes
The employment agreement between
Bankshares and Mr. Rakes (the “agreement”) was originally effective January
1, 2002 and was amended and restated to be effective on December 31, 2008. The
agreement provides for the continued employment of Mr. Rakes as President
and Chief Executive Officer of Bankshares and at one or more of its affiliated
companies, at an annual base salary of at least $445,183. In addition, the
agreement provides that Mr. Rakes may be awarded an annual bonus and
certain stock-based incentives in the discretion of the Board, as well as
employee fringe benefits and executive perquisites. The agreement has a two year
term, and it will be extended for successive one year terms unless either party
gives notice at least one year prior to the end of the current
term.
Mr. Rakes’ employment agreement also
includes for his benefit a non-equity incentive plan, the Capital Accumulation
Plan (“CAP”). The CAP is described in more detail in “Grants of Plan-Based
Awards” below.
The agreement has provisions which
have the effect of continuing Mr. Rakes’ benefits and compensation under
the agreement beyond his employment with Bankshares if Bankshares terminates his
employment “without cause” or if Mr. Rakes resigns “for good reason”, as
those terms are defined in the agreement. Under these circumstances,
Mr. Rakes will continue to receive his base salary and certain executive
benefits for 24 months after his employment terminates. “Cause” is defined in
the agreement as i) deliberate neglect in the performance of job duties or
deliberate failure to follow reasonable instructions or Company policies, ii)
conviction of or pleading no contest to a felony, a crime of moral turpitude,
fraud or embezzlement or any crime for which imprisonment is a possible
punishment, iii) a material breach of the agreement, iv) material dishonesty or
breach
of
fiduciary duty with respect to Bankshares, or v) willful conduct likely to
result in material injury to the Company. The agreement defines “for good
reason” as i) assignment of duties inconsistent with the position, ii) Company
action that results in a material reduction in status, authority or duties, iii)
relocation, without consent, more than 50 miles from initial place of
employment, iv) failure by the Company or any successor to comply with the
agreement, and v) voluntary termination during the 30-day period immediately
following the first anniversary of a change in control.
The agreement also contains
provisions which can have the effect of prolonging, enhancing and accelerating
Mr. Rakes’ benefits and compensation under certain circumstances involving
a change in control of Bankshares. A change in control generally involves
circumstances where an individual or group acquires 20% or more of Bankshares’
stock or a merger occurs which results in a change in the majority of
Bankshares’ Board of Directors and Bankshares’ shareholders do not constitute a
majority of the shareholders in the surviving company. The sale or disposition
of all or substantially all of the Company’s assets is also defined as a change
in control.
The term of the agreement is
automatically extended for three years from the date of a change in control and
Mr. Rakes is entitled to continue to receive all of his compensation and
benefits during that period, except that he becomes entitled to minimum annual
stock-based awards equal to one-third of his base salary. In addition, if after
a change in control, Mr. Rakes’ employment is terminated by Bankshares
“without cause” or by Mr. Rakes “for good reason”, he becomes entitled to
receive a lump sum salary continuation benefit equal to 2.99 times his average
annual compensation includable in his annual gross income for the period of five
years preceding the change in control, a continuation of certain executive
benefits for 36 months, and certain enhancements to his retirement
benefits.
The amended and restated employment
agreement for Mr. Rakes includes provisions stating that all payments under the
agreement are intended either to be outside the scope of Internal Revenue Code
Section 409 or to comply with its provisions.
Mr. Rakes’ employment agreement
includes requirements that he never disclose Bankshares’ confidential
information or use confidential information for any purpose that does not
benefit the Company. The agreement also includes a clause providing that
Mr. Rakes will not engage in competition with Bankshares for 24 months
after termination of his employment, unless the termination, was “for good
reason” or by the Company “without cause” or if his employment is terminated
following a change in control.
Employment Agreements with
Mr. Denardo and Mrs. Buhyoff
Mr. Denardo and Mrs. Buhyoff each
have an executive employment agreement with the Company that is dated December
17, 2008, and which became effective on December 31, 2008 (the employment
agreement). Mr. Denardo’s employment agreement provides for his employment as
the Company’s Executive Vice President and for his service in any executive or
management position with the Company’s affiliates at an annual base salary of
$220,000. Mrs. Buhyoff’s employment agreement states that she will continue her
employment as the Secretary and Counsel of Bankshares and in any other executive
or management position with Bankshares affiliated companies. Her base annual
salary is set at $137,000. The executive agreements have a two year term and
will be continued for successive one year terms unless either party provides a
one year notice of termination.
Both employment agreements state that
compensation will be paid and benefits provided for 12 months if the Company
terminates the executive officer’s employment “without cause” or if the
executive officer resigns “for good reason”, as those terms are defined in the
agreements. “Cause” and “for good reason” are defined in the same manner as in
Mr. Rakes’ employment agreement described above. If either Mr. Denardo or Mrs.
Buhyoff were to be terminated without cause or resign for good reason after a
change in control, they would receive a salary continuance benefit equal to two
times their average annual compensation for the five most recent tax years. They
would both also be entitled to a continuation of benefits for 24 months
following termination. Change in control is defined using the same terms as in
Mr. Rakes’ employment agreement.
The employment agreements for Mr.
Denardo and Mrs. Buhyoff contain provisions requiring the executive officers to
maintain the confidentiality of Company information. The agreements provide that
Mr. Denardo and Mrs. Buhyoff will not compete with Bankshares for 12 months
after ceasing employment with the Company, unless the termination is by the
Company “without cause”, by the executive officers “for good reason” or
following a change in control.
The following table provides
additional information concerning payments to executive officers upon
termination or change in control, assuming this occurred on December 31,
2009.
Potential
Payments Upon Termination or Change in Control
|
|
Name
|
|
Benefit
|
|
Before
Change in
Control
Termination
Without
Cause or
Resignation
For
Good Reason ($)
|
|
After
Change in
Control
Termination
Without
Cause or
Resignation
For
Good Reason ($)
|
|
Long
Term
Incapacity
($)
|
|
Death
($)
|
|
James
G. Rakes(1)
|
|
Post-Termination
Compensation
|
|
|
997,210
|
|
1,638,017
|
|
997,210
|
|
124,651
|
|
|
|
Welfare
& Executive Benefits Continuation
|
|
|
54,804
|
|
82,206
|
|
54,804
|
|
6,851
|
|
|
|
Officers
Salary Continuation Plan(2)
|
|
|
107,424
|
(3)
|
107,424
|
(4)
|
107,424
|
(5)
|
107,424
|
(6)
|
F.
Brad Denardo
|
|
Post-Termination
Compensation
|
|
|
233,333
|
|
351,528
|
|
---
|
|
---
|
|
|
|
Welfare
& Executive Benefits Continuation
|
|
|
17,995
|
|
35,990
|
|
---
|
|
---
|
|
|
|
Officers
Salary Continuation Plan
|
|
|
21,173
|
(3)
|
48,088
|
(4)
|
21,173
|
(5)
|
72,488
|
(6)
|
Marilyn
B. Buhyoff
|
|
Post-Termination
Compensation
|
|
|
146,167
|
|
218,542
|
|
---
|
|
---
|
|
|
|
Welfare
& Executive Benefits Continuation
|
|
|
1,294
|
|
2,588
|
|
---
|
|
---
|
|
|
|
Officers
Salary Continuation Plan
|
|
|
14,484
|
(3)
|
24,613
|
(4)
|
14,484
|
(5)
|
28,513
|
(6)
|
(1)
|
If
he is terminated without cause or leaves for good reason after a change in
control, Mr. Rakes will be entitled to receive an additional retirement
benefit equal to the actuarial equivalent of the additional
amount he would have earned under the National Bankshares, Inc. Retirement
Income Plan had it accumulated for 4 more years of
service.
|
(2)
|
Mr.
Rakes’ payments under the Officers Salary Continuation Plan will increase
from the stated amount with the addition of interest from December 31,
2009 to his actual retirement date.
|
(3)
|
The
Officers Salary Continuation Plan early termination benefit is an annual
amount commencing at normal retirement payable to the officer for the
longer of life or to the officer’s beneficiary for up to 15
years.
|
(4)
|
The
Officers Salary Continuation Plan change of control benefit is an annual
amount commencing at termination payable to the officer for the longer of
life or to the officer’s beneficiary for up to 15
years.
|
(5)
|
The
Officers Salary Continuation Plan disability benefit is an annual amount
commencing at normal retirement payable to the officer for the longer of
life or to the officer’s beneficiary for 15
years.
|
(6)
|
The
Officers Salary Continuation Plan death benefit is an annual amount
commencing at death payable to the officer’s beneficiary for 15
years.
|
Grants of Plan-Based
Awards
The employment agreement for
Mr. Rakes, which is dated January 1, 2002 and which was amended and
restated effective on December 31, 2008, includes a non-equity incentive plan,
the Capital Accumulation Plan (“CAP”). Under the agreement, the total amount
allocated to the CAP for the calendar year is established by the Board of
Directors with a maximum of $60,000 per year to be allocated. This total amount
is then divided equally between two target areas: (1) return on equity, and (2)
return on assets. The amount actually contributed to the CAP for a year is based
on Bankshares’ performance relative to the average performance of a peer group
of Virginia bank holding companies in the two target areas during that year. The
2009 peer group of six community bank holding companies are headquartered in
Virginia and southern West Virginia, and are similar to or larger than National
Bankshares, Inc. in asset size. A minimum of 85% of the peer group average must
be achieved in a target area for any contribution to be made for that target
area. The amount of the contribution for each target area increases beyond the
minimum contribution to the extent Bankshares’ performance exceeds 85% of the
peer group average with a maximum contribution for performance which equals 150%
or more of the peer group average. Contributions to the CAP for achievements in
any calendar year must be made prior to June 1 of the next following year.
Accrued CAP benefits become payable 12 months after an election by Mr. Rakes or,
in the absence of an election, on the first day of the seventh month following
his separation from service or the first day of the month following his death,
or earlier, should Mr. Rakes retire or his employment
terminate
under certain circumstances. Once the CAP benefits become payable, they are paid
in quarterly installments over ten years unless Mr. Rakes chooses, with the
Board’s consent, to receive them in some alternate form of payment. The CAP
contribution for 2009, which was paid in 2010 was $60,000. The following chart
refers to the CAP.
Grants
of Plan-Based Awards
|
|
Name
|
|
Grant
Date
|
|
Estimated
Future Payouts Under Non-Equity Incentive Plan Awards
|
|
|
|
|
|
Threshold
($)
|
|
|
Target
($)(1)
|
|
|
Maximum
($)
|
|
James
G. Rakes
|
|
02/10/2010
|
|
|
15,000 |
|
|
|
60,000 |
|
|
|
60,000 |
|
(1)
|
The
amount included under “Target” is also included in the Summary
Compensation Table under “Non-Equity Incentive Plan
Compensation”.
|
Stock
Options
In March 1999, Bankshares established
a stock option plan, the National Bankshares, Inc. 1999 Stock Option Plan, that
permitted the grant of incentive stock options and nonqualified stock options.
The plan terminated on March 9, 2009. Grants of stock options were made annually
each November from 1999 through 2005.
The following table provides
additional information about the outstanding equity awards in the 1999 Stock
Option Plan as it applies to Mr. Rakes, Mr. Denardo and
Mrs. Buhyoff. All stock options are vested.
Outstanding
Equity Awards at Fiscal Year End
|
Name
|
|
Number
of Securities
Underlying
Exercisable
but
Unexercised Options
(#)
|
|
|
Option
Exercise Price
($)
|
|
Option
Expiration Date
|
James
G. Rakes
|
|
|
12,500 |
|
|
|
14.825 |
|
11/12/2012
|
|
|
|
15,000 |
|
|
|
23.3225 |
|
11/11/2013
|
|
|
|
15,000 |
|
|
|
24.925 |
|
11/09/2014
|
|
|
|
15,000 |
|
|
|
23.00 |
|
11/08/2015
|
F.
Brad Denardo
|
|
|
8,000 |
|
|
|
23.3225 |
|
11/11/2013
|
|
|
|
8,000 |
|
|
|
24.925 |
|
11/09/2014
|
|
|
|
8,000 |
|
|
|
23.00 |
|
11/08/2015
|
Marilyn
B. Buhyoff
|
|
|
1,000 |
|
|
|
11.50 |
|
11/13/2011
|
|
|
|
6,000 |
|
|
|
14.825 |
|
11/12/2012
|
|
|
|
5,000 |
|
|
|
23.3225 |
|
11/11/2013
|
|
|
|
8,000 |
|
|
|
24.925 |
|
11/09/2014
|
|
|
|
8,000 |
|
|
|
23.00 |
|
11/08/2015
|
The following table lists the amounts
realized by Mr. Rakes and Mrs. Buhyoff upon the exercise of stock options in
2009. The amount realized is determined using the mean between the market high
and low price on the exercise date.
Option
Exercise
|
|
Name
|
|
Number
of Shares Acquired
on
Exercise
(#)
|
|
|
Value
Realized on Exercise
($)
|
|
James
G. Rakes
|
|
|
2,500 |
|
|
|
17,700 |
|
Marilyn
B. Buhyoff
|
|
|
1,500 |
|
|
|
14,550 |
|
Retirement
Plans
Bankshares maintains several
qualified and nonqualified employee benefit plans for employees of participating
employees in the plans. These benefit plans are described below.
Qualified Retirement
Plans
National Bankshares, Inc.
Retirement Income Plan. Until December 31, 2001, NBB maintained a
tax-qualified, noncontributory defined benefit retirement plan for qualified
employees called the National Bank of Blacksburg Retirement Income Plan (the NBB
Plan). Effective on December 31, 2001, the NBB Plan was amended; its name was
changed to the National Bankshares, Inc. Retirement Income Plan (the NBI Plan);
and the Bank of Tazewell County Employee Pension Plan (the BTC Plan) was merged
into the NBI Plan. The NBB (now NBI) Plan became effective on February 1, 1984,
when NBB amended and restated its previous pension plan. This plan covers all
officers and employees of NBI and its subsidiaries who have reached age
twenty-one and have had one year of eligible service on the January 1 or July 1
enrollment dates. Employee benefits are fully vested after five years of
service, with no partial vesting. Prior to the December 31, 2001 plan amendment,
retirement benefits at the normal retirement age of sixty-five were calculated
at 66% of the employee’s average monthly compensation multiplied by the number
of years of service, up to a maximum of twenty-five years. After December 31,
2001, retirement benefits at the normal retirement age were calculated at 1.75%
of average monthly compensation multiplied by the number of years of service, up
to thirty-five years. Added to this is .65% of “excess monthly average
compensation” (defined in the NBI Plan as the amount of the average monthly
compensation that is in excess of a participant’s monthly Social Security
covered compensation, generally the rounded average of the Social Security
taxable wage bases) multiplied by the number of years of service, up to
thirty-five years. The benefit formula was amended again in 2008 to reduce the
benefit formula for future accruals to 1.00% of monthly compensation, multiplied
by the number of years of service up to thirty five years. Average monthly
compensation is determined by averaging compensation over the five highest paid
consecutive years in the employee’s final ten years of employment. Retirement
benefits under the NBI Plan are normally payable in the form of a straight life
annuity, with ten years guaranteed; but other payment options may be elected.
Benefits accrued by participants in the NBB Plan and in the BTC Plan prior to
December 31, 2001, will be calculated based upon compensation and service under
the old NBB and BTC Plan formulas. Benefits accrued by participants after
January 1, 2002, are calculated under the NBI Plan formulas. The compensation
covered by the NBI Plan includes the total of all amounts paid to a participant
for personal services reported on the participant’s federal income tax
withholding statement (Form W-2), except that earnings were limited to $200,000,
indexed for the cost of living, until 1994. In 1994, the earnings limit was
decreased to $150,000, which is indexed for the cost of living after 1994. For
2009, the limit on compensation was $245,000.
National Bankshares, Inc.
Employee Stock Ownership Plan. Bankshares sponsors a non-contributory
Employee Stock Ownership Plan (the “ESOP”), in which NBB and NBFS were
participating employers for 2009. All full-time employees who are over the age
of 21 and who have been employed for one year are eligible to participate.
Contributions under the ESOP are discretionary for each participating employer
and participants are not permitted to make contributions to the plan.
Contributions are allocated to a participant’s account based upon a
participant’s covered compensation, which is W-2 compensation. The contributions
are fully vested after three years.
National Bankshares, Inc.
Retirement Accumulation Plan. Bankshares sponsors the NBI Retirement
Accumulation Plan which qualifies under IRS Code Section 401(k) (the “401(k)
plan”). For 2009, NBB and NBFS were participating employers. All full-time
employees who have one year of service and who are over the age of 21 are
eligible to participate. Participants may contribute up to 100% of their total
annual compensation to the plan, subject to IRS deferral annual dollar limits.
Employee contributions are matched by the employer at 100% for the first 4% of
salary contributed and at 50% of the next 2% of salary contributed. Employees
are fully vested at all times in contributions and employer match
sums.
Nonqualified Retirement
Plans
Bank Directors Deferred
Compensation Plan. From 1985 to 1989 NBB maintained a voluntary deferred
compensation plan for its directors, which permitted a director to defer receipt
of a portion of directors fees for a period of five years. NBB purchased life
insurance on all of the participants in amounts that, in the aggregate,
actuarially funded its future liabilities under the program. While the insurance
policies were purchased to fund the directors’ deferred compensation plan, there
is no obligation to use any insurance proceeds from policy loans or death
benefits to curtail the deferral compensation liability. Under the terms of the
plan, at age 65, a participant or beneficiary receives 120 monthly benefit
payments. The plan also provides for 120 monthly payments to the participant’s
beneficiary in the event of the participant’s death prior to age 65.
Mr. Rakes became entitled to receive 120 months of payments of $1,610.50
beginning at age 65. In 2009, there were no contributions to the Bank Directors’
Deferred Compensation Plan. The plan had no earnings. Mr. Rakes began receiving
monthly payments on September 1, 2009. Those payments are included in “All Other
Compensation” in the Summary Compensation Table above.
Officers Salary Continuation
Plan. In early 2006 Bankshares and its subsidiaries entered into salary
continuation agreements with a select group of Company and subsidiary bank
officers, including Mr. Rakes, Mr. Skeens, Mr. Denardo and
Mrs. Buhyoff. The Salary Continuation Plan benefits are funded by
investments in bank subsidiary-owned life insurance policies on the lives of the
participating officers. The officers and their
beneficiaries
are unsecured creditors of NBI and of NBB with respect to the benefits under the
Salary Continuation Plan.
Each of the salary continuation
agreements, except for Mr. Rakes’, provides an annual benefit for the
participating officer at normal retirement age (age 65) while in the active
service of the Company. In Mr. Rakes’ case, the salary continuation
agreement was amended on December 17, 2008 to provide that benefits will be
payable to him upon his separation from service after reaching the normal
retirement age (65). Mr. Rakes’ benefit is equal to 30% of 2005 salary, adjusted
for inflation. It is equal to 20% of 2005 salary, adjusted for inflation, for
all other participants. The benefit is payable for the greater of 15 years or
the officer’s lifetime. If the officer dies before receiving the annual benefit
for 15 years, the benefit is paid to his or her beneficiary for the remainder of
that period. A reduced benefit is available upon the officer’s early termination
if he or she is 50 years of age or older, upon disability or upon a change in
control of the officer’s employer. “Early termination”, “disability” and “change
in control” are all defined in the salary continuation agreements. A death
benefit that is equal in amount to the annual retirement benefit is paid to the
officer’s beneficiary for 15 years in the event of the officer’s death while an
active employee. No benefit is payable if the officer is terminated for cause,
as that term is defined in the agreements.
The amended salary continuation
agreement with Mr. Rakes provides that he would have received annual
payments of $106,268 if he had left the Company at his normal retirement age in
2009. Upon Mr. Rakes’ separation from service, his benefit will increase by
adding interest for each full month between his normal retirement and his actual
separation from service. The method for calculating this interest is specified
in the amended salary continuation agreement. Mr. Skeens’ agreement provides
that he will be paid $30,807 annually at his normal retirement in 2031. Under
his agreement, Mr. Denardo will be paid annual payments of $72,488 at his
normal retirement in 2017. The salary continuation agreement with
Mrs. Buhyoff provides for annual payments of $28,513 at normal retirement
in 2013.
Pension Benefits
Table
The following table provides
additional information about the pension benefits from the National Bankshares,
Inc. Retirement Income Plan and from the Officers Salary Continuation Plan for
Mr. Rakes, Mr. Skeens, Mr. Denardo and
Mrs. Buhyoff.
Pension
Benefits Table
|
|
Name
|
|
Plan
Name
|
|
Number
of Years of
Credited
Service (#)
|
|
|
Present
Value of
Accumulated
Benefits
($)(1)
|
|
|
Payments
During
Last
Fiscal Year
($)
|
|
James
G. Rakes
|
|
NBI
Retirement Income
|
|
|
27 |
|
|
|
1,423,351 |
|
|
|
--- |
|
|
|
Officers
Salary Continuation
|
|
|
n/a |
|
|
|
1,071,385 |
|
|
|
--- |
|
David
K. Skeens
|
|
NBI
Retirement Income
|
|
|
19 |
|
|
|
46,655 |
|
|
|
--- |
|
|
|
Officers
Salary Continuation
|
|
|
n/a |
|
|
|
12,787 |
|
|
|
--- |
|
F.
Brad Denardo
|
|
NBI
Retirement Income
|
|
|
26 |
|
|
|
437,851 |
|
|
|
--- |
|
|
|
Officers
Salary Continuation
|
|
|
n/a |
|
|
|
138,698 |
|
|
|
--- |
|
Marilyn
B. Buhyoff
|
|
NBI
Retirement Income
|
|
|
22 |
|
|
|
449,803 |
|
|
|
--- |
|
|
|
Officers
Salary Continuation
|
|
|
n/a |
|
|
|
133,897 |
|
|
|
--- |
|
(1)
|
For
the NBI Retirement Income Plan, based on 12/31/2009 disclosure
assumptions: 6.00% interest, RP –2000 Combined Mortality. For the Officers
Salary Continuation Plan, based on 2009 assumptions: 6.25%
interest.
|
Mr. Rakes has reached normal retirement
age under the National Bankshares, Inc. Retirement Income Plan and is eligible
to receive his full benefit upon retirement. Mr. Denardo and Mrs. Buhyoff are
eligible for early retirement under the Plan. Early retirement is defined as
having reached age 55, with five years of participation in the Retirement Income
Plan. Upon early retirement, vested benefits are reduced by multiplying the full
retirement benefit by an early payment factor that ranges from 41.29% at age 55
to 90.76% at age 64.
Nonqualified Deferred
Compensation Table
The following table supplies detailed
information about nonqualified deferred compensation plans for Mr.
Rakes.
Nonqualified Deferred Compensation
Table
|
|
Name
|
|
Executive
Contributions
in
Last FY
($)
|
|
|
Registrant
Contributions
in
Last FY
($)
|
|
|
Aggregate
Earnings
in
Last
FY
($)
|
|
|
Aggregate
Withdrawals/
Distributions
($)
|
|
|
Aggregate
Balance
at Last
FYE
($)
|
|
James
G. Rakes
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Capital Accumulation
Plan
|
|
|
--- |
|
|
|
60,000 |
|
|
|
33,214 |
|
|
|
--- |
|
|
|
1,018,829 |
|
Directors Deferred
Compensation Plan
|
|
|
--- |
|
|
|
--- |
|
|
|
--- |
|
|
|
6,442 |
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|
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--- |
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RISK FROM COMPENSATION
POLICIES AND PRACTICES
FOR ALL
EMPLOYEES
National Bankshares, Inc. has
determined that its conservative compensation policies and practices for all
employees are unlikely to create risks that are reasonably likely to have a
materially adverse effect on the Company. Substantially all of the compensation
paid to the Company’s employees is in the form of salary. The only exceptions to
this rule are the bonus payments and CAP contributions that are a part of Mr.
Rakes’ compensation package, which is discussed in “Compensation Discussion and
Analysis” above, and a small percentage of incentive compensation paid by NBFS.
While CAP awards are made annually based on annual peer group/performance
related criteria, they are accumulated as deferred compensation and are not paid
immediately to Mr. Rakes. In addition, the maximum annual CAP award is not
believed to be material to Mr. Rakes’ overall compensation and thus unlikely to
incentivize adverse risk-taking. While Mr. Rakes’ annual bonus is a larger
component of his compensation, the Board believes that the historical
performance of the Company during Mr. Rakes’ tenure while the bonus program has
been in effect reflects that the bonus plan, as implemented by the Board, has
not and is not likely to create risks that are reasonably likely to harm the
Company. Rather, these compensation elements have proven to be beneficial in
enhancing the Company’s success. The Company utilizes a formal salary
administration structure that limits annual salary increases to predetermined
percentages within salary ranges that are established for each
position.
NOMINATING
COMMITTEE
National Bankshares, Inc. has a
standing Nominating Committee that was chaired by Dr. Miller in
2009. Dr. Miller, Mr. Peery,
Mr. Reynolds and Dr. Shuler served on the Committee. Each of these
directors is independent. The Nominating Committee’s sole function is to review
and recommend nominees for the Board of Directors. A current copy of the
Committee’s Charter is available on the Company’s web site at www.nationalbankshares.com.
The Nominating Committee does not have a specific policy with regard to the
consideration of any director candidates recommended by stockholders, because
the Committee will evaluate all candidates for directors using the same
criteria, regardless of the source of the referral. Stockholders wishing to
refer director candidates to the Nominating Committee should do so in writing
mailed by first class mail to the Committee, c/o National Bankshares, Inc., P.
O. Box 90002, Blacksburg, VA 24062-9002.
In considering candidates for
director, the Nominating Committee seeks individuals who meet the following
minimum criteria that are set forth in the Committee’s Charter. The candidate
must be an individual of the highest character and integrity. He or she must be
able to work well with others and must be free of any conflict of interest that
would violate law or regulation or interfere with the proper performance of a
director’s responsibilities. The candidate should be willing to devote
sufficient time to the business of the Board. Finally, he or she should have the
capacity to represent the best interests of the stockholders as a whole in a
balanced way. The Nominating Committee insures that the Board of Directors will
have a sufficient number of independent directors to fill all Board and
Committee positions that require independent directors. In addition, the
Nominating Committee seeks directors who have good business experience as well
as directors who have experience in academia and public service. The Committee
looks for directors who are knowledgeable about and who reside in the locations
in which the Company and its subsidiaries do business and who have the ability
and willingness to refer new business to the Company. While there is no formal
policy regarding consideration of diversity in identifying director nominees,
the Nominating Committee seeks candidates who reflect the Company’s belief that
gender and ethnic diversity provide additional perspectives that are helpful to
the Board of Directors. As a result, the Nominating Committee considers the
additional diversity a candidate may add to the overall membership mix of the
Board to be a positive factor in the selection of a nominee. The Board believes
that its
policy of seeking diverse Directors has been moderately successful.
The Nominating Committee actively
solicits the names of potential Board candidates from the directors and officers
of Bankshares and, as stated here, will consider candidates suggested by
stockholders. Information about potential candidates is sought from diverse
sources, and the Nominating Committee compares the experience, expertise and
personal qualities of the potential candidates with the experience, expertise,
and personal qualities that are identified as being desirable for the Board of
Directors at any given time.
AUDIT COMMITTEE
REPORT
The Audit Committee has a charter
that was last amended on February 11, 2004. The Charter reflects standards set
forth in Securities and Exchange Commission regulations and NASDAQ Stock Market
Rules, and it is posted on the Company’s web site at www.nationalbankshares.com.
The Audit Committee monitors the
integrity of the Bankshares financial reporting process and its systems of
internal controls concerning finance, accounting and legal compliance. Each of
the Audit Committee members satisfies the definition of an independent director
as established in the listing standards for the NASDAQ Stock Market. Although
each member of the Audit Committee has extensive business experience, the
Committee has identified Dr. Lewis as the financial expert, because he has
a background which involves financial oversight responsibilities. Dr. Lewis
currently oversees the preparation of financial statements in his role as
President of New River Community College. He previously served as the College’s
Chief Financial Officer.
In discharging its oversight
responsibility with regard to the audit process, the Audit Committee has
reviewed and discussed the audited consolidated financial statements with
management, discussed with the independent auditors Yount, Hyde & Barbour
the matters to be discussed by Statement of Auditing Standards No. 61
(Communication with Audit Committees), received communications from the auditors
as to their independence required by Independence Standards Board Standard No. 1
and discussed with them their independence.
Based upon its review and discussions
with management and Yount, Hyde & Barbour, the Audit Committee recommended
to the Board of Directors that the audited consolidated financial statements be
included in Bankshares Annual Report on Form 10-K for the year ended December
31, 2009, to be filed with the Securities and Exchange Commission.
The following fees were paid to
Yount, Hyde & Barbour, P.C., Certified Public Accountants & Management
Consultants, for services provided to Bankshares for the years ended December
31, 2009 and December 31, 2008. The Audit Committee determined that the
provision of non-audit services by Yount, Hyde & Barbour did not compromise
the firm’s ability to maintain its independence.
Principal Accounting Fees
and Services
|
|
2009
|
|
2008
|
|
|
|
Fees
($)
|
|
Percentage
|
|
Fees
($)
|
|
Percentage
|
|
Audit
fees
|
|
|
102,500
|
|
78
|
%
|
93,000
|
|
73
|
%
|
Audit-related
fees
|
|
|
21,300
|
|
16
|
%
|
26,579
|
|
21
|
%
|
Tax
fees
|
|
|
8,492
|
|
6
|
%
|
7,250
|
|
6
|
%
|
|
|
|
132,292
|
|
100
|
%
|
126,829
|
|
100
|
%
|
Audit fees: Audit and review services
and review of documents filed with the SEC.
Audit-related fees: Employee benefit
plan audits and consultation concerning financial accounting and reporting
standards.
Tax fees: Preparation of federal and
state tax returns, review of quarterly estimated tax payments and consultation
concerning tax compliance issues.
The Audit Committee meets and
specifically approves in advance the provision of all services of Yount, Hyde
& Barbour, P.C.
Members of the Audit Committee: J. M.
Lewis, Chairman, L. J. Ball, J. W. Bowling and J. H. Harry.
EXPENSES OF
SOLICITATION
The cost of solicitation of proxies
will be borne by Bankshares. In addition to solicitations by mail, directors,
officers and regular employees of NBI, NBB and NBFS may solicit proxies
personally or by telephone, telegraph, facsimile, or other electronic means
without additional
compensation.
It is contemplated that brokerage houses and nominees will be requested to
forward proxy solicitation material to the beneficial owners of the stock held
of record by such persons, and Bankshares may reimburse them for their charges
and expenses in this connection.
2011 STOCKHOLDER
PROPOSALS
In order to be considered for
inclusion in the proxy materials of Bankshares for the 2011 Annual Meeting of
Stockholders, a stockholder proposal intended to be presented at the Meeting
must be delivered to Bankshares’ headquarters at 101 Hubbard Street, Blacksburg,
Virginia, 24060, or received by mail at P.O. Box 90002, Blacksburg, Virginia
24062-9002, no later than November 15, 2010. Bankshares’ bylaws provide that a
stockholder must give timely advance notice in writing to the President, James
G. Rakes, in order to bring business before an Annual Meeting of Stockholders.
To bring business before the 2011 Annual Meeting, a stockholder notice must be
delivered to 101 Hubbard Street, Blacksburg, 24060, or received by mail at P.O.
Box 90002, Blacksburg, Virginia 24062-9002 no sooner than January 12, 2011 and
no later than February 10, 2011.
OTHER
BUSINESS
All properly executed proxies
received by Bankshares will be voted at the Annual Meeting following the
instructions contained in the proxies.
The Board of Directors does not know
of any other matters to be presented for action at the Annual Meeting other than
those listed in the Notice of Meeting and referred to in this Proxy Statement.
The enclosed proxy does, however, give authority to the persons named in the
proxy to use their discretion to vote on any other matters that may properly
come before the meeting, and it is the intention of the persons named in the
proxy to use their judgment if they are called upon to vote on any matter of
this type.
BY ORDER
OF THE BOARD OF DIRECTORS
Marilyn
B. Buhyoff
Secretary
and Counsel
Blacksburg,
Virginia
March 12,
2010
A COPY OF
BANKSHARES’ ANNUAL REPORT ON FORM 10-K AS FILED WITH THE SECURITIES AND EXCHANGE
COMMISSION WILL BE FURNISHED WITHOUT CHARGE TO STOCKHOLDERS AS OF THE RECORD
DATE UPON WRITTEN REQUEST TO: MARILYN B. BUHYOFF, SECRETARY AND
COUNSEL, NATIONAL BANKSHARES, INC., P.O. BOX 90002, BLACKSBURG,
VIRGINIA 24062-9002.
|
NATIONAL
BANKSHARES, INC.
101
Hubbard Street
Blacksburg,
VA 24060
P.O.
Box 90002
Blacksburg,
VA 24062-9002
PROXY
|
THIS
PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The
undersigned hereby appoints Lindsay Coleman, of Blacksburg, Virginia and
Howard H. Hale of Bluefield, West Virginia, or each of them, as Proxies,
each with the power to appoint his substitute, and hereby authorizes them
to represent and to vote as designated below, all the shares of Common
Stock of National Bankshares, Inc. held of record by the undersigned on
February 24, 2010, at the Annual Meeting of Stockholders to be held on
April 13, 2010, or at any adjournments thereof.
|
|
1.Election
of Directors
|
|
|
o
|
FOR
all nominees listed below (except as marked to the
contrary below)
|
|
o
|
WITHHOLD
AUTHORITY to vote for all nominees listed
below
|
(INSTRUCTION:
To withhold authority to vote for any individual nominee,
strike
a line through the nominee’s name in the list below.)
Jack
W. Bowling
Jack
M. Lewis
James
G. Rakes
2.
|
Ratification
of Appointment of Independent
Auditors
|
|
Ratification
of the appointment of Yount, Hyde & Barbour, PC as the Company’s
independent auditors for the fiscal year ending December 31,
2010.
|
3.
|
In
their discretion, the Proxies are authorized to vote upon such other
business as may properly come before the meeting or any adjournments
thereof.
|
|
This
proxy when properly executed will be voted in the manner directed herein
by the undersigned stockholder.
|
|
If
no direction is made, this proxy will be voted for Proposal 1 and Proposal
2 set forth above.
|
|
The
undersigned acknowledges receipt of the Proxy Statement dated March 12,
2010.
|
|
Please
sign exactly as your name appears below. When shares are held by joint
tenants, both should sign. When signing as attorney, executor,
administrator, trustee or guardian, please give full title as such. If a
corporation, please sign in full corporate name by President or other
authorized officer. If partnership, please sign in partnership name by
authorized person.
|
|
|
|
|
|
|
Signature
|
|
Date
|
|
|
|
|
|
|
Signature
if held jointly
|
|
Date
|
PLEASE
MARK, SIGN, DATE AND RETURN THE PROXY PROMPTLY USING THE ENCLOSED POSTAGE-PAID
ENVELOPE.