TRUSTCO BANK CORP NY
5 Sarnowski Drive, Glenville, New York 12302
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Shareholders Of TrustCo Bank Corp NY:
Notice is hereby given that the Annual Meeting of Shareholders of TrustCo Bank
Corp NY, a New York corporation, will be held at Glen Sanders Mansion, One Glen
Avenue, Scotia, New York 12302, on May 17, 2004, at 10:00 a.m. local time, for
the purpose of considering and voting upon the following matters:
1. Election of directors.
2. Adoption of the 2004 TrustCo Bank Corp NY Directors Stock Option Plan.
3. Adoption of the 2004 TrustCo Bank Corp NY Stock Option Plan.
4. Adoption of an amendment to TrustCo's Amended and Restated Certificate
of Incorporation to change the minimum and maximum numbers of directors.
5. Ratification of the appointment of KPMG LLP as TrustCo's independent
auditors for 2004.
6. Any other business that properly may be brought before the meeting or
any adjournment thereof.
By Order of the Board of Directors,
Robert M. Leonard
Secretary
April 5, 2004
PLEASE SIGN AND RETURN THE ENCLOSED PROXY AS PROMPTLY AS POSSIBLE, WHETHER YOU
PLAN TO ATTEND THE MEETING OR NOT. YOU MAY WITHDRAW YOUR PROXY AT ANY TIME PRIOR
TO THE MEETING, OR AT THE MEETING.
TRUSTCO BANK CORP NY
PROXY STATEMENT FOR
ANNUAL MEETING OF SHAREHOLDERS
May 17, 2004
This proxy statement is furnished in connection with the solicitation by
the board of directors of TrustCo Bank Corp NY ("TrustCo") of proxies to be
voted at TrustCo's Annual Meeting of Shareholders. The Annual Meeting will be
held at 10:00 a.m. local time on Monday, May 17, 2004, at Glen Sanders Mansion,
One Glen Avenue, Scotia, New York 12302. This proxy statement and the form of
proxy were first mailed to shareholders on or about April 5, 2004.
The record date for the Annual Meeting is March 25, 2004. Only shareholders
of record at the close of business on March 25, 2004 are entitled to notice of
and to vote at the Annual Meeting. Shareholders of record on that date are
entitled to one vote for each share of TrustCo common stock held by them. Each
share of TrustCo's common stock has one vote, and, as of March __, 2004, there
were______ shares of common stock outstanding.
The Annual Meeting will be held if a majority of the outstanding shares of
TrustCo's common stock, constituting a quorum, is represented at the meeting. If
a shareholder returns a properly executed proxy card, his or her shares will be
counted for purposes of determining a quorum at the meeting, even if the
shareholder abstains from voting. Shares not voted by brokers and other entities
holding shares on behalf of beneficial owners will not be counted.
All shares of TrustCo's common stock represented at the Annual Meeting by
properly executed, dated proxies will be voted according to the instructions
indicated on the proxy card. If shareholders return a signed proxy card but fail
to instruct how the shares registered in their names must be voted, the shares
will be voted as recommended by TrustCo's board of directors. The board of
directors recommends that shareholders vote:
"for" each of the nominees for director,
"for" adoption of the 2004 TrustCo Bank Corp NY Directors Stock Option Plan,
"for" adoption of the 2004 TrustCo Bank Corp NY Stock Option Plan,
"for" amendment of the company's Amended and Restated Certificate of
Incorporation reduce the minimum and maximum number of members of the board
of directors, and
"for" ratification of the appointment of KPMG LLP as TrustCo's independent
auditors.
If any matter not described in this proxy statement is properly presented
at the Annual Meeting, the persons named in the proxy card will use their
judgment to determine how to vote the shares for which they have voting
authority. TrustCo does not know of any other matters to be presented at the
Annual Meeting.
1
Any shareholder executing a proxy solicited hereby has the power to revoke
it by giving written notice to the Secretary of TrustCo at any time prior to the
exercise of the proxy.
TrustCo will solicit proxies primarily by mail, although proxies also may
be solicited by directors, officers, and employees of TrustCo or our wholly
owned subsidiary, Trustco Bank. These persons may solicit proxies personally or
by telephone, and they will receive no additional compensation for such
services. TrustCo has also retained Regan & Associates, Inc. to aid in the
solicitation of proxies for a solicitation fee of $4,500 plus expenses. The
entire cost of this solicitation will be paid by TrustCo.
THE ANNUAL MEETING
A description of the items to be considered at the Annual Meeting, as well
as other information concerning TrustCo and the meeting, is set forth below.
Item 1. Election of Directors
The first item to be acted upon at the Annual Meeting is the election of
two directors to serve on the TrustCo board of directors for terms of three
years each and the election of one director to serve on the board for a term of
one year. The nominees for election as directors for three-year terms expiring
at TrustCo's 2007 Annual Meeting are Messrs. Robert A. McCormick and Joseph A.
Lucarelli, and the nominee for election as a director for a one-year term
expiring at the 2005 Annual Meeting is Anthony J. Marinello, M.D., Ph.D. Each of
the nominees is an incumbent director and was approved by TrustCo's Nominating
Committee on the recommendation of the Chairman of the committee.
TrustCo's Amended and Restated Certificate of Incorporation provides that
TrustCo's board of directors will consist of not less than seven nor more than
twenty members, with, under TrustCo's Bylaws, the total number of directors to
be fixed by resolution of the board or the shareholders. Currently, the number
of directors is fixed at seven.
TrustCo's Certificate of Incorporation and Bylaws require TrustCo's board
to be divided into three classes, as nearly equal in number as possible, with
one class to be elected each year for a term of three years. Directors who reach
the mandatory retirement age of 75 during their term of office cease to be
directors and must vacate their office.
Currently, TrustCo's board of directors consists of six members, and there
is one vacancy caused by the retirement of James H. Murphy, D.D.S. in 2003. As
discussed below, the board of directors is proposing to amend TrustCo's
certificate of incorporation to provide that the board must consist of not less
than five nor more than fifteen members. If this amendment is approved, the
number of members of the board of directors will be fixed at six, thus
eliminating the vacancy.
The terms of three directors (Messrs. Lucarelli and McCormick and Dr.
Marinello) are expiring at the 2004 Annual Meeting, and, as noted above, each of
these directors has been nominated for re-election. In light of the proposed
amendment to the certificate of incorporation and, if the amendment is adopted,
the intention of fixing the number of directors at six, compliance with the
requirement that the classes of directors be as nearly equal in number as
possible requires that each class consist of two directors. Accordingly, the
board has decided that the director position for which Dr. Marinello is
nominated should be assigned to the class of directors whose terms expire at the
2005 Annual Meeting of Shareholders, with the positions for which Messrs.
Lucarelli and McCormick have been nominated being assigned to the class of
directors whose terms expire at the 2007 Annual Meeting.
2
The pages that follow set forth information regarding TrustCo's nominees,
as well as information regarding the remaining members of TrustCo's board.
Proxies will be voted in accordance with the specific instructions contained in
the proxy card; properly executed proxies that do not contain voting
instructions will be voted "for" the election of TrustCo's nominees. If any such
nominee becomes unavailable to serve, the shares represented by all valid
proxies will be voted for the election of such other person as TrustCo's board
may recommend. Each of TrustCo's nominees has consented to being named in this
Proxy Statement and to serve if elected. The board of directors has no reason to
believe that any nominee will decline or be unable to serve if elected.
Information with regard to the business experience of each director and the
ownership of common stock on December 31, 2003 has been furnished by each
director or has been obtained from TrustCo's records. TrustCo's common stock is
the only class of equity security outstanding.
INFORMATION ON TRUSTCO DIRECTORS AND NOMINEES
NOMINEES FOR ELECTION AS TRUSTCO DIRECTORS(1) FOR
THREE-YEAR TERM TO EXPIRE IN 2007
Shares of TrustCo Common Stock
Beneficially Owned
--------------------------------------------------------------------------------------------------------------------
Name and Principal Occupation(2) No. of Shares (3) Percent of Class
--------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------
Joseph A. Lucarelli, Age 63, President, Bellevue Builders Supply, 94,218 *
Inc. Director of TrustCo and Trustco Bank since 1999.
Robert A. McCormick, Age 67, Chairman of TrustCo and Trustco Bank 3,340,957 4.42
since 2001. President of TrustCo and Trustco Bank 1982-2002.
President and Chief Executive Officer of TrustCo and Trustco Bank
1984-2002. Director of TrustCo and Trustco Bank since 1980. Mr.
McCormick retired as an executive officer of TrustCo and Trustco Bank as of
November 1, 2002.
See footnotes on page 6.
3
INFORMATION ON TRUSTCO DIRECTOR AND NOMINEE
NOMINEE FOR ELECTION AS TRUSTCO DIRECTOR(1) FOR
ONE-YEAR TERM TO EXPIRE IN 2005
Shares of TrustCo Common Stock
Beneficially Owned
---------------------------------------------------------------------------------------------------------------------------
Name and Principal Occupation(2) No. of Shares (3) Percent of Class
---------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------
Anthony J. Marinello, M.D., Ph.D., Age 48, Physician. Director of 58,402 *
TrustCo and Trustco Bank since 1999.
OTHER TRUSTCO DIRECTORS
Shares of TrustCo Common Stock
Beneficially Owned
--------------------------------------------------------------------------------------------------------------------------
Name and Principal Occupation(2) No. of Shares (3) Percent of Class
--------------------------------------------------------------------------------------------------------------------------
Barton A. Andreoli, Age 64, President, Towne Construction & Paving 50,219 *
Corp. Director of TrustCo and Trustco Bank since 1993.
William D. Powers, Age 62, Partner, Powers, Crane & Company, LLC 57,277 *
(consultants); former Chairman, New York Republican State Committee.
Director of TrustCo and Trustco Bank since 1995.
William J. Purdy, Age 69, President, Welbourne & Purdy Realty, Inc. 46,978 *
Director of TrustCo and Trustco Bank since 1991.
See footnotes on page 6.
4
INFORMATION ON TRUSTCO EXECUTIVE OFFICERS
Shares of TrustCo Common Stock
Beneficially Owned
---------------------------------------------------------------------------------------------------------------------
Name and Principal Occupation No. of Shares (3) Percent of Class
---------------------------------------------------------------------------------------------------------------------
Robert J. McCormick, Age 40, President and Chief Executive Officer 706,380 *
of TrustCo since January 2004, Executive Officer of TrustCo since
2001 and President and Chief Executive Officer of Trustco Bank since
November 2002. Joined Trustco Bank in 1995. Robert J. McCormick is
the son of Robert A. McCormick.
Robert T. Cushing, Age 48, Executive Vice President and Chief
Financial Officer of TrustCo since January 2004, President and Chief 1,126,047 1.50
Executive Officer of TrustCo from November 2002 to December 2003;
Executive Officer of TrustCo and Trustco Bank since 1994. Joined
Trustco Bank in 1994.
Scot R. Salvador, Age 37, Executive Vice President and Chief Banking 99,434 *
Officer of TrustCo and Trustco Bank since January 2004. Officer of
Trustco Bank since 1996. Joined Trustco Bank in 1995.
Nancy A. McNamara, Age 54, Vice President of TrustCo since 1992 and 1,191,710 1.60
Senior Vice President of Trustco Bank since 1988. Joined Trustco
Bank in 1971. Ms. McNamara has announced her retirement, which will
be effective May 2004.
Robert M. Leonard, Age 41, Secretary of TrustCo and Trustco Bank 41,077 *
since 2003. Vice President of Trustco Bank since 2000. Joined
Trustco Bank in 1986.
See footnotes on page 6.
TRUSTCO DIRECTORS, NOMINEES, AND EXECUTIVE OFFICERS AS A GROUP (11 INDIVIDUALS)
BENEFICIALLY OWN 6,812,699 SHARES OF COMMON STOCK, WHICH REPRESENT 8.71% OF THE
OUTSTANDING SHARES.
5
Footnotes:
(1)Directors of TrustCo Bank Corp NY are also directors of Trustco Bank.
(2)Each of the directors has held, or retired from, the same position or another
executive position with the same employer during the past five years, except
William D. Powers, who formed Powers, Crane & Company, LLC, in 2001 after
serving as Chairman of the New York Republican State Committee for at least the
previous five years.
(3)Each director and executive officer named herein has sole voting and
investment power with respect to the shares listed above except as noted below.
Voting or investment power is shared by the spouse or other immediate family
members with respect to the number of shares indicated for the following
directors or officers: Anthony J. Marinello, 2,566 shares, Robert J. McCormick,
7,656 shares and Robert M. Leonard, 8,705 shares. Voting or investment power is
held by the spouse or other immediate family members with respect to the number
of shares indicated for the following directors or officers, each of whom
disclaims beneficial ownership of such securities: Robert T. Cushing, 269,468
shares; Anthony J. Marinello, 15,158 shares; Robert A. McCormick, 68,994 shares;
Robert J. McCormick, 4,160 shares; Nancy A. McNamara, 2,493 shares; and Robert
M. Leonard, 146 shares. Voting authority for 161,904 shares owned beneficially
by Robert J. McCormick is vested in Trustco Bank as trustee for a trust, the
beneficiary of which is Robert J. McCormick. Included for Robert J. McCormick
are 96,357 shares in trust at Trustco Bank for which Robert J. McCormick is
co-trustee. Also includes 88,383 shares which are held by Trustco Bank for the
benefit of Robert J. McCormick or his family. The number of shares owned by each
of the directors and executive officers includes options to acquire the
following number of shares: Barton A. Andreoli, 30,580 shares; Robert T.
Cushing, 832,216 shares; Robert M. Leonard, 16,800 shares, Joseph A. Lucarelli,
8,040 shares; Anthony J. Marinello, 21,248 shares; Robert A. McCormick,
1,650,063 shares; Robert J. McCormick, 306,640 shares; Nancy A. McNamara,
576,671 shares; William D. Powers, 13,726 shares; William J. Purdy, 17,223
shares, and Scot R. Salvador, 84,737 shares.
* Less than 1%.
Director Fees, Committees and Attendance
TrustCo's board held ten meetings during 2003. Each director currently
receives for his services as director a fee in the amount of $6,000 for each
meeting attended of the TrustCo or Trustco Bank board of directors, and $3,000
for each meeting attended of any TrustCo or Trustco Bank committee of which he
is a member. In addition, under a consulting agreement with TrustCo, Robert A.
McCormick received office space, access to a company car, and club membership
similar to what he was receiving prior to his retirement in 2002 as president
and chief executive officer of TrustCo and Trustco Bank. None of the members of
TrustCo's board is an officer or employee of TrustCo or Trustco Bank, and all of
the directors except for Mr. McCormick would be considered to be "independent
directors" under the listing qualifications rules for companies, such as
TrustCo, whose shares are traded on The Nasdaq Stock Market, Inc.
TrustCo directors who are not also employees of TrustCo or Trustco Bank are
eligible to participate in the TrustCo Bank Corp NY Directors Performance Bonus
Plan, which was adopted by the TrustCo board in 1997. Under the Directors
Performance Bonus Plan, nonemployee directors are eligible to be awarded
"units," the value of which is based upon the appreciation in value of TrustCo's
common stock between the date of the award and the occurrence of a "change in
control" as defined in the Directors Performance Bonus Plan. The units so
awarded vest, and payments under the Directors Performance Bonus Plan are to be
made, only upon the occurrence of a change in control. Each nonemployee director
has been awarded 34,981 units under the Directors Performance Bonus Plan at a
base price of $5.95 per unit (except for Mr. Lucarelli, whose base price is
$8.59 per unit).
6
TrustCo's Nominating Committee held one meeting in 2003. The three
directors who served on the Nominating Committee in 2003 were Robert A.
McCormick (Chairman), Barton A. Andreoli, and Joseph A. Lucarelli. The function
of the Nominating Committee was to consider and recommend to TrustCo's board of
directors nominees for election to the board. Beginning in February 2004,
TrustCo's full board of directors assumed the responsibilities of the Nominating
Committee, which has therefore been disbanded. Please refer to the discussion
under "Director Nomination Policies" below for a description of the TrustCo's
policies and procedures relating to the nomination of directors.
TrustCo maintains a standing Audit Committee, which held four meetings in
2003. The three directors currently serving on the Audit Committee are Barton A.
Andreoli (Chairman), William D. Powers, and William J. Purdy. The function of
the Audit Committee is to review TrustCo's and Trustco Bank's internal audit
procedures and also to review the adequacy of internal accounting controls for
TrustCo and Trustco Bank. In addition, the Audit Committee annually recommends
the use of particular external audit firms by TrustCo and Trustco Bank in the
coming year, after reviewing performance of the existing vendors and available
audit resources. Please refer to the discussion under "Audit Committee" for a
more detailed description of the Audit Committee's activities.
TrustCo's Compensation Committee held two meetings in 2003. The three
directors serving on the Compensation Committee were Joseph A. Lucarelli
(Chairman), Anthony J. Marinello, and William D. Powers. The function of the
Compensation Committee was to review general compensation practices of Trustco
Bank and to recommend to the board of directors of Trustco Bank the salary and
benefits for Trustco Bank's executive officers. The discussion under "Report on
Executive Compensation" contains a more detailed description of the Compensation
Committee's activities.
TrustCo provides an informal process for shareholders to send
communications to the board. Shareholders who wish to contact the board or any
of its members may do so in writing to TrustCo Bank Corp NY, P.O. Box 1082,
Schenectady, New York 12301-1082.
Although TrustCo does not have a policy with regard to board members'
attendance at the Annual Meeting of Shareholders, all of the directors are
encouraged to attend such meetings, and all of our directors attended our 2003
Annual Meeting.
7
Director Nomination Policies
Each of the nominees slated for election at the Annual Meeting is an
incumbent director and was considered and selected by the board of directors
upon the recommendation of TrustCo's Nominating Committee prior to that
committee's termination. The Nominating Committee's determination and decisions
with respect to the nominees were made before new Securities and Exchange
Commission and Nasdaq Stock Market rules relating to the nominations process
took effect. The nominees, however, were considered and approved unanimously by
TrustCo's independent directors.
The board of directors believes it is appropriate for TrustCo not to have a
standing nominating committee because a high percentage (five out of six, or
83%) of TrustCo's directors are independent directors under The Nasdaq Stock
Market's listing qualifications rules. Moreover, the board believes that all of
its directors have significant expertise in the operations and needs of TrustCo
and its board and have valuable insights to offer regarding the value that
qualified directors can bring to TrustCo and whether at any given time there
might be any needs that the board may have that are not being adequately served
by the current board. Consequently, the board believes TrustCo and its
shareholders would be best served by having all directors participate in the
deliberative process of choosing nominees for directors of TrustCo.
To provide guidance to the board in its consideration of nominees for board
membership, TrustCo's board of directors has adopted a Director Nominations
Policy, a copy of which is attached as Appendix A. The board believes that it is
the responsibility of each member of the board to identify, and bring to the
attention of the full board, persons who may be suitable for election to the
board, and the board will maintain an active file of potential suitable
candidates for consideration as nominees.
As a general matter, the board believes that a candidate for board
membership should have high personal and professional ethics, integrity and
values; an inquiring and independent mind, practical wisdom and mature judgment;
broad policy-making experience in business, government or community
organizations; expertise useful to TrustCo and complementary to the background
and experience of other board members; willingness to devote the time necessary
to carrying out the duties and responsibilities of Board membership; commitment
to serve on the board over a period of several years to develop knowledge about
TrustCo, its strategy and its principal operations; and willingness to represent
the best interests of all of TrustCo's constituencies.
After a possible candidate is identified, the board will investigate and
assess the qualifications, experience and skills of the candidate. The
investigation process may, but need not, include one or more meetings with the
candidate by a member or members of the board. From time to time, but at least
once each year, the full board will meet to evaluate the needs of the board and
to discuss the candidates for nomination to the board. Such candidates may be
presented to the shareholders for election or appointed to fill vacancies. All
nominees must be approved by a majority of the independent members of the board.
8
The board will consider written recommendations by shareholders for
nominees for election to the board. The persons identified in such
recommendations will be evaluated under the same criteria and procedures used
for other board candidates. Under TrustCo's Bylaws, the written recommendations
must be delivered or mailed to the board not less than 14 and not more than 50
days prior to any meeting of shareholders called for the purpose of the election
of directors, or not later than 7 days prior to the meeting if less than 21
days' notice of the meeting is provided.
TrustCo and Trustco Bank Executive Officer Compensation
The following table sets forth, for the fiscal year ended December 31,
2003, the compensation paid to or accrued on behalf of the most highly
compensated executive officers of TrustCo and Trustco Bank. The value of
incidental personal benefits, which may not be directly related to job
performance, has been included, where applicable, according to the Securities
and Exchange Commission requirements. Each of the executive officers described
in the following table (with the exception of Henry C. Collins, who resigned
from TrustCo during 2003) has an employment agreement and a supplemental
retirement agreement described in subsequent pages. Scot R. Salvador was elected
an executive officer in January 2004, and therefore his compensation and
benefits are not included in the table.
Summary Compensation Table
Long Term
Compensation
Annual Compensation Awards
Securities
Other Underlying All Other
Annual Options/ Compensation
Salary Bonus Compensation SARs ($)
Year ($) ($)(1) ($)(2) (#)(3)
-------------------------------- ---------- ---------------- ------------------ ------------------- ------------------ ------------
Robert J. McCormick(4)
President & Chief 2003 300,000 645,000 21,723 -- --
Executive Officer, 2002 300,000 645,000 26,076 150,000 --
TrustCo and Trustco 2001 236,425 170,530 5,533 52,900 --
Bank
-------------------------------- ---------- ---------------- ------------------ ------------------- ------------------ ------------
-------------------------------- ---------- ---------------- ------------------ ------------------- ------------------ ------------
Robert T. Cushing(5)
Executive Vice President, 2003 300,000 645,000 21,557 -- --
& Chief Financial 2002 300,000 645,000 23,424 100,000 --
Officer, TrustCo 2001 340,000 680,000 24,966 105,800 --
and Trustco Bank
-------------------------------- ---------- ---------------- ------------------ ------------------- ------------------ ------------
-------------------------------- ---------- ---------------- ------------------ ------------------- ------------------ ------------
Nancy A. McNamara(6)
Vice President, TrustCo; 2003 300,000 645,000 27,340 -- --
Senior Vice President, 2002 300,000 645,000 29,425 100,000 --
Trustco Bank 2001 340,000 680,000 31,030 105,800 --
-------------------------------- ---------- ---------------- ------------------ ------------------- ------------------ ------------
-------------------------------- ---------- ---------------- ------------------ ------------------- ------------------ ------------
Henry C. Collins(7)
Former Secretary, 2003 169,615 -- 2,577 -- --
TrustCo; former 2002 172,000 20,640 3,246 15,000 --
Admin-istrative Vice President 2001 165,000 19,800 2,805 15,870 --
& Secretary, Trustco
Bank
-------------------------------- ---------- ---------------- ------------------ ------------------- ------------------ ------------
9
(1)Bonus amounts include payments to senior executive officers of TrustCo as
short-term incentive compensation pursuant to the incentive program described in
greater detail herein under the caption "Report on Executive Compensation."
(2)Includes amounts reimbursed by TrustCo for the payment of taxes pursuant to
established benefit plans.
(3)Stock Option data has been adjusted to reflect a 15% stock split on November
13, 2001.
(4)Robert J. McCormick became President and Chief Executive Officer of Trustco
Bank on November 1, 2002 and President and Chief Executive Officer of TrustCo on
January 1, 2004.
(5)Mr. Cushing was President, Chief Executive Officer and Chief Financial
Officer of TrustCo from November 1, 2002 until December 31, 2003 and became
Executive Vice President and Chief Financial Officer of TrustCo on January 1,
2004.
(6)Ms. McNamara has announced her retirement effective May 2004.
(7)Mr. Collins resigned as of May 2003.
Aggregated Option/SAR Exercises in Last Fiscal Year, and Fiscal Year-End
Option/SAR Values
The following table sets forth with respect to each of the named executive
officers information concerning exercises of stock options and stock
appreciation rights during the year ended December 31, 2003, as well as the
value of unexercised options and stock appreciation rights as of December 31,
2003. TrustCo did not grant any stock options or stock appreciation rights
during 2003.
Number of Securities
Underlying
Unexercised Value of Unexercised
Options/SARs at In-the-Money
FY-End (#)(2) Options/SARs at
FY-End ($)(3)
Shares Acquired Value Exercisable/ Exercisable/
Name On Exercise (#) Realized($)(1) Unexercisable Unexercisable
------------------------------ ---------------------- ------------------ ----------------------- -----------------------------
Robert J. McCormick(4) 265,498 $ 1,547,853 306,640/111,160 $1,196,947/190,744
Robert T. Cushing 53,826 349,141 832,216/102,320 4,667,372/223,088
Nancy A. McNamara 160,909 738,572 576,671/102,320 2,536,094/223,088
Henry C. Collins 56,165 87,056 0/0 0/0
(1)The amounts shown reflect pre-tax gain and represent the difference between
the stock option exercise price and the market value of the stock on the date of
exercise.
(2)The number of exercisable options shown includes options exercisable on
December 31, 2003 or within 60 days of that date.
(3)The amounts shown reflect pre-tax gain. The value of unexercised in-the-money
options and SARs is based on the December 31, 2003, closing price for TrustCo
common stock of $13.15.
(4)Shares acquired with respect to Mr. McCormick include shares acquired upon
exercise of options previously held in a trust for his benefit.
10
TrustCo Retirement Plans
Trustco Bank has a defined benefit retirement plan pursuant to which annual
retirement benefits are based on years of service to a maximum of 30 years and
average annual earnings of the highest five consecutive years during the final
ten years of service. The defined benefit retirement plan is fully funded by
Trustco Bank contributions. In addition, TrustCo has a supplemental retirement
plan, which is an actuarial plan, under which additional retirement benefits are
accrued for eligible executive officers. Under the supplemental retirement plan,
the amount of supplemental retirement benefits is based upon annual
contributions that are actuarially calculated to achieve a benefit at normal
retirement that approximates the differences between (i) the total retirement
benefit the participant would have received under the defined benefit retirement
plan without taking into account limitations on compensation, annual benefits,
and years of service; and (ii) the retirement benefit the participant is
projected to receive under the defined benefit retirement plan at normal
retirement. The supplemental retirement plan provides benefits based on years of
service to a maximum of 40 years. The supplemental account balance of a
participant on any valuation date may not exceed $7,000,000.
The following table shows the approximate retirement benefits that would
have been payable in 2003 to salaried employees, under both the defined benefit
retirement plan and the supplemental retirement plan, assuming retirement of
such person at age 65 and payment of benefits in the form of a life annuity.
Earnings used in calculating benefits under these plans are approximately equal
to cash amounts reflected as salary plus bonus in the Summary Compensation
Table. These plans permit service and earnings to continue to be credited for
employment after age 65. The benefits set forth in the following table are in
addition to those that may be received as Social Security benefits. The years of
service at normal retirement age 65 for the executive officers named in the
Summary Compensation Table would be as follows: Robert J. McCormick, 33 years,
Robert T. Cushing, 27 years; and Nancy A. McNamara, 43 years.
Pension Plan Table
-----------------------------------------------------------------------------------------
Annual Benefits for Years of Service
-----------------------------------------------------------------------------------------
Remuneration 10 20 30 40
-------------------------------------------------------------------------------------------------------------------
$200,000 $35,700 $73,000 $111,500 $151,100
300,000 55,700 112,000 170,500 230,100
400,000 75,700 151,300 229,500 309,200
500,000 95,700 191,300 289,200 389,200
600,000 115,700 231,300 349,200 469,200
700,000 135,700 271,300 409,200 549,200
800,000 155,700 311,300 469,200 629,200
900,000 175,700 351,300 529,200 709,200
1,000,000 195,700 391,300 589,200 789,200
1,100,000 215,700 431,300 649,200 869,200
1,200,000 235,700 471,300 709,200 949,200
11
Generally, an employee who has attained age 55 and has ten years of service
has the right to elect to immediately begin receiving adjusted retirement
benefits less than those indicated in the table upon any separation from service
with Trustco Bank. The Internal Revenue Code places a maximum limit on the
benefits that can be provided under qualified retirement plans such as Trustco
Bank's defined benefit retirement plan. For 2003, the annual Internal Revenue
Code limit for a straight-life annuity benefit at normal retirement age was
$160,000, which amount is actuarially reduced for participants who retire and
begin receiving benefits early.
Trustco Bank's supplemental retirement plan provides that supplemental
benefits will be paid in a single lump sum to a participant who terminates
employment for reasons other than retirement on or after his normal retirement
date. A participant who retires on or after his normal retirement date may elect
to be paid the supplemental benefits upon separation of service from Trustco
Bank in one of the benefit forms provided under the defined benefit retirement
plan or in a single lump sum or installments over a five-year period. Also under
the supplemental retirement plan, Trustco Bank, in its discretion, may at any
time elect to make a lump sum distribution of a participant's supplemental
benefit. The amount of this single payment is equal to the participant's
supplemental account balance under the plan.
The supplemental retirement plan is unfunded for tax purposes. However,
Trustco Bank has established an irrevocable trust to fund its obligations under
these and other executive compensation plans. Trustco Bank is required to make
annual contributions to the trust, although the assets of the trust remain
subject to Trustco Bank's general creditors in the event of insolvency.
Employment Contracts and Termination of Employment Arrangements
TrustCo and Trustco Bank have entered into employment agreements with
Robert J. McCormick, Robert T. Cushing, Scot R. Salvador, and Nancy A. McNamara.
In addition, TrustCo and Trustco Bank have continued obligations under the
employment agreement with Robert A. McCormick.
12
Executive Officers' Employment Agreements
The executive officers' employment agreements provide that their annual
compensation will be their annual base salary plus their executive incentive
bonus as they are negotiated with TrustCo and Trustco Bank. The annual base
salary may not be less than their annual base salary for the preceding calendar
year (except in the initial year of the agreement), and the officers are
entitled to participate fully in any disability, death benefit, retirement,
executive incentive compensation, or pension plans maintained by TrustCo or
Trustco Bank. However, as described in greater detail under "Report on Executive
Compensation," they have ceased to be eligible to participate in the Trustco
Bank Profit Sharing Plan in consideration of the potential benefits under the
TrustCo Executive Officer Incentive Plan described above. In the event the
employment of any executive officer is terminated within twelve months prior to
or two years after a change in control, for any reason other than good cause, or
retirement at the mandatory retirement age, then the officer will receive an
amount equal to 2.99 times his or her then-current annual compensation, to be
paid in a single lump sum within ten days of termination. Upon the announcement
of a change in control, an officer may notify TrustCo and Trustco Bank of his or
her intent to terminate employment as of the date of the change in control and
will then receive termination benefits no later than fifteen days prior to
consummation of the change in control. The officers are also entitled to the pro
rata portion of their annual award under the Executive Officer Incentive Plan,
payable no later than fifteen days prior to the closing date of the change in
control or, if the change in control is unannounced, within ten days after the
change in control. The employment agreements also provide for a gross-up payment
in the event that the amounts payable to them upon their termination under the
employment agreement or any other agreement are subject to the excise tax
imposed by Section 4999 of the Internal Revenue Code.
Upon termination of employment due to retirement or disability, TrustCo or
Trustco Bank must provide to each executive officer and his or her spouse, for
the rest of their lives, the same health insurance benefits provided by TrustCo
and Trustco Bank under their medical insurance plan prior to their termination.
TrustCo and Trustco Bank will also provide to them for their life the same life
insurance benefits provided to retirees by TrustCo and Trustco Bank under their
life insurance plan.
Each of the employment agreements defines termination to include (a) any
reduction in then-current annual compensation (including executive incentive
compensation), disability, death, retirement, pension, or profit sharing
benefits (unless such reductions are applied to all Trustco Bank employees as
part of a validly adopted plan of cost containment), or their responsibilities
or duties; (b) either TrustCo's or Trustco Bank's relocation or a change in an
officer's base location; (c) receipt of a nonrenewal notice pursuant to the
employment agreement; or (d) the unilateral election by an officer to terminate
the employment agreement. Notwithstanding the foregoing, the parties to the
employment agreements have agreed that their ineligibility to participate in the
Trustco Bank Profit Sharing Plan will not effect a termination of the employment
agreement.
McCormick Employment Agreement
Although Robert A. McCormick is no longer an officer or employee of
TrustCo, he would be entitled to certain payments under his employment agreement
in the event a change in control of TrustCo occurs within two years of Mr.
McCormick's November 1, 2002 retirement date. In such an event, Mr. McCormick
would be entitled to receive an amount equal to 2.99 times his annual
compensation, to be paid in a single lump sum. Mr. McCormick's agreement also
provides for a gross-up payment in the event that the amounts payable to him
under the agreement or any other agreement are subject to the excise tax imposed
by Section 4999 of the Internal Revenue Code.
Also under Mr. McCormick's employment agreement, TrustCo and/or Trustco
Bank will provide to Mr. McCormick and his wife, for the rest of Mr. McCormick's
life, or the life of his spouse, the same health insurance benefits provided to
Mr. McCormick and his family by TrustCo and Trustco Bank prior to his
retirement. TrustCo and Trustco Bank will also provide to Mr. McCormick for his
life the same life insurance benefits provided to retirees by TrustCo and
Trustco Bank under their life insurance plan.
13
General Provisions
In addition to termination payments under a change of control, each
employment agreement provides for (under certain circumstances) (a) the payment
in full of each employee's compensation due, including retirement, pension, and
profit sharing plans, through the termination date, (b) the continuation of
health insurance benefits for the longer of the executive's life or the life of
his spouse and group life insurance benefits for the executive, (c) the cost of
any legal expenses as a result of such termination, and (d) the transfer of the
executive's company car (at book value) and country club membership.
Performance Bonus Plan
Under the TrustCo Bank Corp NY Performance Bonus Plan, officers and key
employees of TrustCo and its subsidiaries are eligible to be awarded units, the
value of which is based upon the appreciation in value of TrustCo's common stock
between the date of the award and the occurrence of a "change in control" as
defined in the plan. The units so awarded vest, and payments under the plan are
to be made, fifteen days prior to the closing date of an announced change in
control or upon the occurrence of an unannounced change in control or upon a
participant's termination of employment with TrustCo within the year prior to a
change of control. A participant who terminates employment on or after age 65
and who continues to serve as a director will remain a participant in the plan.
In 1997, Robert A. McCormick was awarded 1,399,205 units, and Robert T. Cushing
and Nancy A. McNamara were each awarded 524,702 units, all at a stock-split
adjusted base price of $5.95 per unit. Effective January 1, 2003 Robert J.
McCormick was awarded 534,702 units at a base price of $10.78 per unit. Scot R.
Salvador was awarded 524,702 units effective January 1, 2004 at a base price of
$13.15.
14
Report on Executive Compensation
The Compensation Committee of Trustco Bank was responsible in 2003 for
determining the compensation of employees and officers of TrustCo and Trustco
Bank, including the chief executive officer and the executive officers named in
the Summary Compensation Table that appears elsewhere in this Proxy Statement.
Each of TrustCo's current executive officers named in the Summary Compensation
Table has an employment agreement with each of TrustCo and Trustco Bank. These
employment agreements were described above.
The Compensation Committee of the board of directors of Trustco Bank, the
present members of which are Joseph A. Lucarelli (Chairman), Anthony J.
Marinello, and William D. Powers (none of whom was an officer of TrustCo or
Trustco Bank during 2003), furnished the following report on executive
compensation to the board of directors of Trustco Bank, which has been adopted
by TrustCo's board of directors for the year ended December 31, 2003.
Under the supervision and direction of the Compensation Committee, TrustCo
and Trustco Bank have developed compensation policies, plans, and programs that
seek to enhance the profitability of TrustCo and Trustco Bank, and ultimately
shareholder value, by aligning closely the financial interests of TrustCo's
Chief Executive Officer and senior management with those of its shareholders. It
continues to be the purpose and intent of the Compensation Committee to design a
compensation program that reflects the standards of performance of Trustco Bank,
with particular emphasis on setting goals tied to return on shareholders' equity
previously defined by the board of directors of Trustco Bank.
15
The function of the Compensation Committee is to review the general
compensation structure for the senior executive officers of Trustco Bank (Robert
J. McCormick, Robert T. Cushing; Scot R. Salvador; and Nancy A. McNamara) and to
recommend to the board of directors of Trustco Bank the salary and benefits of
such senior executive officers. The components of executive compensation for the
senior executive officers include salary, bonus, stock options, and cash
payments under the defined benefit retirement plan, the supplemental retirement
plans, and TrustCo's Executive Officer Incentive Plan. The Compensation
Committee evaluates individual performance and corporate profitability to
determine the level of any compensation adjustment to take effect as of January
of the following year. The Compensation Committee also identifies persons within
Trustco Bank eligible to participate in the two incentive plans and the
supplemental retirement plan.
The Compensation Committee met two times during the year, April, 2003, and
December, 2003. It is the aim of the Compensation Committee to determine salary
and benefit levels of executive compensation (including the compensation of the
Chief Executive Officer) principally upon the basis of overall corporate
performance, although elements of corporate performance upon which compensation
decisions are made may vary from year to year in the discretion of the
Compensation Committee and among executive officers. In making any such
determination, the Compensation Committee will consider a number of factors
including, among others, TrustCo's and Trustco Bank's return on equity,
attainment of net income goals and total asset targets, overall profitability
from year to year, banking experience of individual officers, scope of
responsibility within the overall organization, performance, and particular
contributions to TrustCo and Trustco Bank during the course of the year, and
other relevant factors, including involvement in community matters that may
better position the organization to serve the immediate needs of Trustco Bank's
market. The Compensation Committee uses broad discretion when determining
compensation levels and considers all of the above criteria. It does not assign
a specific weight to any of these factors when establishing salary and benefit
levels.
16
The Compensation Committee may also consider compensation programs offered
to executives performing similar duties for competing depository institutions
and their holding companies, with a particular focus on the level of
compensation paid by comparable institutions. To assist in this evaluation, an
industry group of twenty regional bank holding companies, which group is
comprised of the institutions that constitute the SNL Financial LC Super
Regional Bank Index, was identified by the Compensation Committee for
performance and compensation comparisons. While Trustco Bank is comparatively
smaller in terms of total asset size than some members of this peer group, the
Compensation Committee believes that Trustco Bank compares favorably with these
institutions in terms of overall corporate performance. The Compensation
Committee further takes into consideration what it considers to be the unique
size of TrustCo's executive group as compared to other financial institutions.
Trustco Bank and TrustCo currently operate with four executive officers, whereas
many institutions in this peer group have a larger pool of executive officers.
Pursuant to the policies regarding salaries and benefits described in this
report, the Compensation Committee recommended no change to the annual
compensation of $300,000 for Robert J. McCormick, Robert T. Cushing, and Nancy
A. McNamara.
It was recommended by the Compensation Committee and approved by the board
that Robert J. McCormick be named President and Chief Executive Officer of
TrustCo and Trustco Bank; Robert T. Cushing be named Executive Vice President
and Chief Regulatory and Financial Officer of TrustCo and Trustco Bank; and Scot
R. Salvador be named Executive Vice President and Chief Banking Officer of
TrustCo and Trustco Bank.
The Compensation Committee continues to believe that Trustco Bank is better
able to attract, retain, and motivate Trustco Bank's senior executive officers
to achieve superior performance if a relatively large percentage of their
compensation is at risk. In other words, Trustco Bank's compensation for its
senior executive officers is designed with an objective of providing less total
compensation when TrustCo's performance is poorer than a peer group of companies
(currently, the companies comprising the SNL Financial LC Super Regional Bank
Index), and providing superior total compensation when performance is superior
to that of the peer group.
In evaluating corporate performance for purposes of establishing short-term
incentive compensation awards for senior executive officers under the Executive
Officer Incentive Plan, the Compensation Committee evaluated TrustCo's
performance as compared with TrustCo's profit plan for the year, and also
evaluated financial results (generally return on equity) as compared with the
index for the current year. In the opinion of the Compensation Committee, return
on equity is the most significant measure of performance of TrustCo and its
relative importance to shareholders. Therefore, the target pools were
established to provide senior executive officers with an incentive to increase
return on equity performance. The Compensation Committee then established a
percentage of target pool to be paid as short-term incentive compensation under
the Executive Officer Incentive Plan. The target pool payment would be made to
senior executive officers based on TrustCo's return on average equity for the
year. The range of target returns on average equity was from 14%, which equates
to a 40% payout of base compensation, to 20% return on average equity, which
equates to a 125% payout of base compensation. The incentive plan provides a 15
basis point increase in bonus payout for each 1% increase in return on average
equity beyond 20%. Senior executive officers would receive no incentive
compensation award for return on average equity below 14%. Return on average
equity in 2003 was 26.21%
In consideration of the potential benefits payable under the incentive
program described above, senior executive officers are not eligible to
participate in Trustco Bank's Profit Sharing Plan.
The Compensation Committee's actions concerning compensation were
ultimately judgments based upon the committee's ongoing assessment and
understanding of TrustCo and its senior executive officers, performance of its
senior executive officers, and whether or not cash payments or incentive
payments would provide an appropriate award or incentive to the senior executive
officers' contribution to TrustCo's past and future performance.
17
COMPENSATION COMMITTEE:
Joseph A. Lucarelli, Chairman
Anthony J. Marinello
William D. Powers
Audit Committee
The Audit Committee of TrustCo's board is responsible for providing
independent, objective oversight of TrustCo's accounting functions, internal
controls, and financial reporting process. The Audit Committee is composed of
three directors, each of whom is independent under listing standards of The
Nasdaq Stock Market. Additionally, each member of the Audit Committee satisfies
the "financial sophistication" requirement also set forth in those listing
standards. In addition, to assist in the performance of its duties, the Audit
Committee retained Marvin & Co., an independent accounting firm, as a consultant
to the committee.
The Audit Committee operates under a written Charter approved by the board
of directors. Each year, the Audit Committee reviews the adequacy of the Charter
and recommends any changes or revisions that the committee considers necessary
or appropriate. A copy of TrustCo's Audit Committee charter, as approved by
TrustCo's board of directors on February 17, 2004, is attached to this Proxy
Statement as Appendix B.
The following table presents fees for professional audit services rendered
by KPMG LLP ("KPMG") for the audit of TrustCo's annual consolidated financial
statements for the fiscal years ended December 31, 2003, and 2002, and fees
billed for other services provided by KPMG during 2003 and 2002.
2003 2002
---- ----
Audit fees $ 212,000 $ 218,300
Audit related fees(1) 28,000 37,500
----------- -----------
Audit and audit related fees 240,000 255,800
Tax fees(2) 285,265 199,965
All Other Fees(3) --- 17,500
-------------- -----------
Total fees $ 525,265 $ 473,265
========= =========
(1)Audit related fees consisted of fees for audits of certain employee benefit
plan financial statements and fees for an audit of Trustco Bank's collateral
maintenance levels as required by the Federal Home Loan Bank of New York. In
2002, audit related fees consisted principally of fees for audits of certain
employee benefit plan financial statements and due diligence services.
(2)Tax fees consisted of fees for tax consultation and tax compliance services.
(3)In 2002, all other fees consisted of fees for risk management and compliance
program assistance provided in response to regulatory examination comments.
The Audit Committee preapproves all audit and nonaudit services provided by
the Company's independent accountants. As such, all of the services described
above were approved by the Audit Committee.
18
Report of the Audit Committee
Management is responsible for TrustCo's internal controls and financial
reporting process. TrustCo's independent accountants, KPMG, are responsible for
performing an independent audit of TrustCo's consolidated financial statements
in accordance with auditing standards generally accepted in the United States of
America and issuing a report thereon. TrustCo's Internal Audit Department is
responsible for monitoring compliance with internal policies and procedures. The
Audit Committee's responsibility is to monitor and oversee the financial
reporting and audit processes. In performing its oversight, the Audit Committee
reviews the performance of KPMG and its internal auditors.
In connection with these responsibilities, the Audit Committee met with
management and KPMG to review and discuss TrustCo's December 31, 2003
consolidated financial statements. The Audit Committee also discussed with KPMG
the matters required by Statement on Auditing Standards No. 61 (Communication
with Audit Committees) and received the written disclosures from KPMG required
by Independence Standards Board Standard No. 1 (Independence Discussions with
Audit Committees).
The Audit Committee discussed KPMG's independence with KPMG and has
considered whether the nonaudit services provided by KPMG during the fiscal year
ended December 31, 2003 were compatible with maintaining KPMG's independence.
The Committee has concluded that the nonaudit services provided do not impair
the independence of KPMG.
Based upon the Audit Committee's discussions with management and the
independent accountants, and its review of the information described in the
preceding paragraphs, the Audit Committee has recommended that the board of
directors include the audited consolidated financial statements in TrustCo's
Annual Report on Form 10-K for the year ended December 31, 2003, to be filed
with the Securities and Exchange Commission.
AUDIT COMMITTEE:
Barton A. Andreoli, Chairman
William D. Powers
William J. Purdy
Share Investment Performance
The following graphs show changes over five-year and fifteen-year periods
in the value of $100 invested in: (1) TrustCo's common stock; (2) the Standard &
Poor's 500 index; and (3) an industry group of twenty other regional bank
holding companies compiled by SNL Financial LC, called the Super Regional Bank
Index. The fifteen-year period is presented in addition to the five-year period
required by the S.E.C. because it provides additional perspective. TrustCo
management believes that longer term performance is of greater importance to
TrustCo shareholders. The banks comprising the Super Regional Bank Index are:
AmSouth Bancorp, BB&T Corp., Comerica Inc., Fifth Third Bancorp, First Tennessee
National Corp., Huntington Bancshares Inc., KeyCorp, M&T Bank Corp., Marshall &
Ilsley Corporation, National City Corp., PNC Financial Services Group, Inc.,
Popular Inc., Regions Financial Corp., SouthTrust Corp., SunTrust Banks, Inc.,
Union Planters Corp., U.S. Bancorp, Wachovia Corp., Wells Fargo & Co., and Zions
Bancorp.
19
The year-end pre-tax values of each investment are based on share price
appreciation plus dividends paid, with cash dividends reinvested the date they
were paid.
COMPARISON OF 5-YEAR CUMULATIVE TOTAL RETURN*
AMONG TRUSTCO BANK CORP NY, THE S&P 500 INDEX
AND THE SUPER REGIONAL BANKS INDEX
(Graph Omitted)
Period Ending
---------------------------------------------------------------------
Index 12/31/98 12/31/99 12/31/00 12/31/01 12/31/02 12/31/03
----------------------------------------------------------------------------------------------------
TrustCo Bank Corp NY 100.00 91.92 102.15 127.25 114.49 146.90
S&P 500* 100.00 121.11 110.34 97.32 75.75 97.40
SNL Super Regional Bank Index 100.00 81.62 101.93 99.00 102.07 131.07
COMPARISON OF 15-YEAR CUMULATIVE TOTAL RETURN*
AMONG TRUSTCO BANK COPR NY, THE S&P 500 INDEX
AND THE SUPER REGIONAL BANKS INDEX
(Graph Omitted)
Period Ending
------------------------------------------------------------------------------------------------
Index 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003
-------------------------------------------------------------------------------------------------------------------------------
TrustCo Bank Corp NY 100 122 116 180 235 330 340 469 548 842 1108 1019 1132 1410 1269 1628
S&P 500* 100 131 127 166 179 196 199 274 338 451 581 704 641 566 440 566
SNL Super Regional Bank Index 100 129 105 176 226 236 223 348 482 700 755 616 769 747 771 989
*Source: CRSP, Center for Research in Security Prices, Graduate School of Business, The University of Chicago
2004. Used with permission. All rights reserved. crsp.com.
SNL Financial LC (C) 2004
20
Information Regarding TrustCo Equity Compensation Plans
The following is summary information regarding TrustCo's compensation plans
under which securities are authorized for issuance.
------------------------------------------------------------------------------------------------------------------------
Equity Compensation Plan Information
------------------------------------------------------------------------------------------------------------------------
------------------------------- ---------------------------- ---------------------------- ------------------------------
Number of securities
remaining available for
Number of securities to be future issuance under equity
issued upon exercise of Weighted-average exercise compensation plans
outstanding options, price of outstanding (excluding securities
warrants and rights options, warrants and reflected in column (a))
(a) rights (c)
Plan category (b)
------------------------------- ---------------------------- ---------------------------- ------------------------------
------------------------------- ---------------------------- ---------------------------- ------------------------------
Equity compensation plans 4,402,120 $8.74 270,033
approved by security holders
------------------------------- ---------------------------- ---------------------------- ------------------------------
------------------------------- ---------------------------- ---------------------------- ------------------------------
Equity compensation plans not --- --- ---
approved by security holders
------------------------------- ---------------------------- ---------------------------- ------------------------------
------------------------------- ---------------------------- ---------------------------- ------------------------------
4,402,120 $8.74 270,033
Total
------------------------------- ---------------------------- ---------------------------- ------------------------------
Vote Required and Recommendation
The two nominees for election to the TrustCo board for three-year terms
expiring at the 2007 Annual Meeting of Shareholders who receive the greatest
number of votes will be elected to the board, as will the nominee for election
to the TrustCo board for a one-year term expiring at the 2005 Annual Meeting of
Shareholders who receives the greatest number of votes. Each nominee must
receive the affirmative vote of a majority of the outstanding shares of TrustCo
common stock in order to be elected a director.
THE TRUSTCO BOARD RECOMMENDS A VOTE FOR THE ELECTION OF THE TRUSTCO
DIRECTOR NOMINEES AS TRUSTCO DIRECTORS, WHICH IS ITEM 1 ON THE TRUSTCO PROXY
CARD.
Item 2. Adoption of 2004 TrustCo Bank Corp NY Directors Stock Option Plan
The second item to be acted upon at the Annual Meeting is a proposal to
adopt the 2004 TrustCo Bank Corp NY Directors Stock Option Plan (the "2004
Directors Stock Option Plan") which will provide for the grant of stock options
with respect to an aggregate of 200,000 shares of TrustCo Common Stock. The
shares of common stock to be acquired upon exercise of options may be either
authorized but unissued shares or treasury shares. The TrustCo board of
directors, at its meeting on February 17, 2004, approved the 2004 Directors'
Stock Option Plan, conditioned upon shareholder approval of the plan at the
Annual Meeting. As of March ____, the market value of the 200,000 shares of
TrustCo common stock available for issuance under the 2004 Directors Stock
Option Plan would have been $____________.
21
The purpose of the 2004 Directors Stock Option Plan is to advance the
interest of TrustCo's shareholders and TrustCo by encouraging directors to
acquire a larger ownership in TrustCo. The 2004 Directors Stock Option Plan is
intended to replace the TrustCo Bank Corp NY 1993 Directors Stock Option Plan
(the "1993 Directors Stock Option Plan"), which was originally adopted in 1993
and expired by its terms in 2003. Options granted under the 1993 Directors Stock
Option Plan prior to its expiration will continue to be exercisable.
A copy of the 2004 Directors Stock Option Plan is attached hereto as
Appendix C. The following is a brief description of the material features of the
plan:
Administration
The 2004 Directors Stock Option Plan will be administered by a committee
composed of three or more members of TrustCo's board of directors appointed by
the board as the board's Compensation Committee. A member of the committee will
be eligible to be granted options under the 2004 Directors Stock Option Plan
while a member of the committee.
Subject to review by the board, the committee has exclusive jurisdiction
(i) to determine the dates on which, or the time periods during which, an option
may be exercised and (ii) to prescribe the form of the instrument evidencing any
options granted under the 2004 Directors Stock Option Plan.
Participants
Under the 2004 Directors Stock Option Plan, options to acquire 2,000 shares
of TrustCo common stock will be granted once each calendar year to each person
who is then a director of TrustCo. The board or committee may make discretionary
grants of options in recognition of services provided by a director in his or
her capacity as a director, provided such grants are exempt from Section 16(b)
of the Securities Exchange Act of 1934. If, however, it is determined that
TrustCo is in possession of material non-public information concerning its
affairs, such grant shall be delayed until the third day on which trading occurs
following the public dissemination of such information or the date of an event
which renders such information immaterial. The following table summarizes the
benefits available under the 2004 Directors Stock Option Plan.
22
------------------------------------------------------------------------------------------------------
NEW PLAN BENEFITS
2004 TrustCo Bank Corp NY Directors Stock Option Plan
------------------------------------------------------------------------------------------------------
------------------------------------------ -------------------------------- --------------------------
Position Dollar Value ($) Number of Units
------------------------------------------ -------------------------------- --------------------------
------------------------------------------ -------------------------------- --------------------------
Executive officers of TrustCo or Trustco N/A ---
Bank, as a group(1)
------------------------------------------ -------------------------------- --------------------------
------------------------------------------ -------------------------------- --------------------------
TrustCo directors who are not executive
officers of TrustCo or Trustco Bank, as N/A 200,000
a group
------------------------------------------ -------------------------------- --------------------------
------------------------------------------ -------------------------------- --------------------------
All employees who are not executive
officers of TrustCo or Trustco Bank, as N/A ---
a group
------------------------------------------ -------------------------------- --------------------------
(1)Executive officers of TrustCo or Trustco Bank are all of the persons named in
the Summary Compensation Table and, commencing in 2004, Scot R. Salvador.
Stock Subject to the 2004 Directors' Stock Option Plan
The 2004 Directors Stock Option Plan provides that the total number of
shares of TrustCo common stock available for grants of stock options under the
plan is 200,000 shares, which may be either authorized but unissued shares or
treasury shares and which will be subject to adjustment for stock dividends,
stock splits and other changes in capitalization. If any outstanding option
expires or is terminated, the shares of TrustCo common stock allocable to the
unexercised portion of that option may again be made subject to option under the
2004 Directors Stock Option Plan.
Option Price
The exercise price of an option must be the fair market value of a share of
TrustCo common stock on the grant date.
Option Period
Each option granted under the 2004 Directors Stock Option Plan will
terminate ten years after the option's grant date, although the committee
administering the plan may impose further limitations on exercisability. The
option will expire 18 months after termination of director status if such
termination is due to death or is for reasons other than total and permanent
disability. If termination of director status was due to total and permanent
disability, the option will expire at its normal expiration date. If an option
holder dies after ceasing to serve as a director but within the period during
which he or she could have exercised the option, the option may be exercised by
the executors or administrators of the option holder's estate or by persons who
acquired the option by bequest or inheritance, within a period prescribed by the
committee administering the plan. No option, however, may be exercised after its
expiration date.
23
Modification, Extension and Renewal of Options
The committee administering the 2004 Directors Stock Option Plan may
modify, extend or renew outstanding options granted under the plan or accept the
surrender of outstanding options and grant new options in substitution for the
surrendered options. In this regard, the committee may grant to an option
holder, if he or she is otherwise eligible and consents, a new or modified
option in lieu of an outstanding option for a number of shares, at an exercise
price and for a term that are greater or lesser than under the earlier option,
or may do so by cancellation and regrant, amendment, substitution or otherwise,
subject only to the general limitations and conditions of the 2004 Directors
Stock Option Plan. No modification of an option may alter or impair any rights
or obligations under any previously granted option without the consent of the
option holder.
Transferability
No option granted under the 2004 Directors Stock Option Plan may be
assigned or transferred by an option holder other than by will or the laws of
descent and distribution, and during the lifetime of an option holder the option
may be exercised only by that option holder.
Rights as a Shareholder
An option holder will have no rights as a shareholder of TrustCo with
respect to any shares covered by his or her option until the date the stock
certificate is issued evidencing ownership of the shares.
Method of Exercise
A person electing to exercise an option must give written notice to TrustCo
of such election and of the number of shares he or she has elected to purchase
and must tender the full purchase price of the shares he or she has elected to
purchase. The purchase price may be paid in cash or, with the approval of the
committee, through the tender of previously acquired shares of TrustCo common
stock or via the simultaneous exercise of stock options and sale of the stock
acquired upon that exercise. No manner of exercise will be permitted, however,
if TrustCo concludes that the exercise would reasonably be expected to violate
the Sarbanes-Oxley Act.
Changes in Capitalization
If TrustCo's common stock is changed into or exchanged for a different
number or kind of shares of stock or other securities of TrustCo or of another
corporation (due to a merger or consolidation, recapitalization, stock dividend
or stock split or otherwise) or if the number of shares of TrustCo stock is
increased through the payment of a stock dividend, there will be a corresponding
adjustment to the number of shares subject to the 2004 Directors Stock Option
Plan, the annual award amount, the number of shares subject to any outstanding
option and the exercise price of any outstanding stock option.
24
If TrustCo is a party to a merger or consolidation in which it is not the
surviving corporation, or if TrustCo dissolves or liquidates, each outstanding
option will terminate, except to the extent that another corporation assumes the
option or substitutes its own option. In either event, the board or the
committee administering the plan may accelerate the time within which the option
may be exercised.
Amendment and Termination
The board may terminate, amend, modify or suspend the 2004 Directors Stock
Option Plan at any time, although shareholder approval is required for any
amendment or modification that would (i) increase the maximum number of shares
for which options may be granted; (ii) alter the method by which the option
price is determined; (iii) extend any option for a period longer than 10 years
after the option's grant date; (iv) materially modify the eligibility
requirements for participation in the plan; or (v) amend more than once every
six months provisions of the plan addressing matters such as the number of
options granted annually and their price and exercisability. Further, no
amendment, modification, suspension or termination of the 2004 Directors Stock
Option Plan may affect previously granted options without the consent of the
option holder.
Listing and Registration of Shares
No option granted under the 2004 Directors Stock Option Plan may be
exercised if TrustCo's board or the committee administering the plan determines
that the listing, registration or qualification of the shares of TrustCo common
stock subject to such option is necessary or desirable, unless the listing,
registration or qualification has been effected or obtained free of any
conditions not acceptable to the board. If a registration statement under the
Securities Act of 1933 with respect to the shares issuable upon exercise of any
option granted under the 2004 Directors Stock Option Plan is not in effect at
the time of exercise, the person exercising the option must give the committee a
written statement that he or she is acquiring the shares for his or her own
account for investment and not with a view to their distribution. TrustCo may
place upon any stock certificate for shares issuable upon exercise of the option
a legend to prevent disposition of the shares in violation of the Securities Act
of 1933 or other applicable law.
Federal Income Tax Consequences of the Plan
The options issued under the 2004 Directors Stock Option Plan will be
non-qualified stock options for purposes of the Internal Revenue Code of 1986.
Upon exercise of a non-qualified stock option, an option holder will realize
income in the year of exercise equal to the difference between the exercise
price and the value of the shares acquired, and TrustCo may deduct an amount
equal to the income recognized by the participant.
Vote Required and Recommendation
The affirmative vote of a majority of all of TrustCo's issued and
outstanding shares of common stock is required to approve the 2004 Directors
Stock Option Plan. Abstentions on properly executed proxy cards and shares not
voted by brokers and other entities holding shares on behalf of beneficial
owners will have the same effect as a vote "against" this proposal. Dissenters
rights are not available to shareholders who object to the proposal.
25
The TrustCo board believes the 2004 Directors Stock Option Plan will be in
the best interests of the TrustCo shareholders.
THE TRUSTCO BOARD RECOMMENDS A VOTE FOR THIS PROPOSAL, WHICH IS ITEM 2 ON
THE TRUSTCO PROXY CARD.
Item 3. Adoption of 2004 TrustCo Bank Corp NY Stock Option Plan
The third item to be acted upon at the Annual Meeting is a proposal to
adopt the 2004 TrustCo Bank Corp NY Stock Option Plan (the "2004 Stock Option
Plan"), which will provide for the grant of stock options, or stock appreciation
rights, with respect to an aggregate of 2,000,000 shares of TrustCo common
stock. The shares of common stock to be acquired upon the exercise of options
may be either authorized but unissued shares or treasury shares. The TrustCo
board of directors, at its meeting on February 17, 2004, approved the 2004 Stock
Option Plan contingent upon shareholder approval of the plan at the Annual
Meeting. As of March ____, the market value of the 2,000,000 shares of TrustCo
common stock available for issuance under the 2004 Stock Option Plan would have
been $____________.
The purpose of the 2004 Stock Option Plan is to assist TrustCo in obtaining
and maintaining its executive force at the most efficient level. The 2004 Stock
Option Plan is intended to replace the Amended and Restated 1995 TrustCo Bank
Corp NY Stock Option Plan (the "1995 Stock Option Plan"), which will expire by
its terms in 2005. Options granted under the 1995 Stock Option Plan prior to its
expiration will continue to be exercisable even after the expiration of the
plan. As of February 28, 2004, there were 270,033 shares for which grants of
options under the 1995 Stock Option Plan have not been made.
A copy of the 2004 Stock Option Plan is attached hereto as Appendix D. The
following is a brief description of the material features of the plan:
Administration
The 2004 Stock Option Plan will be administered by a committee, which will
be appointed from time to time by TrustCo's board and will be composed of three
or more members of the TrustCo board who were not eligible to receive options
under the 2004 Stock Option Plan within the year immediately preceding their
appointment to the committee. The board anticipates that the Compensation
Committee will be charged with administration of the 2004 Stock Option Plan. The
committee will select the employees eligible to receive stock options and stock
appreciation rights pursuant to the 2004 Stock Option Plan, grant the stock
options and stock appreciation rights, determine when the stock options and
stock appreciation rights will be granted, the number of shares of TrustCo
common stock to be granted to any individual, the option price and term of each
stock option and all of the other terms and conditions of each stock option and
stock appreciation right granted.
26
The terms and conditions of stock options and stock appreciation rights
granted under the 2004 Stock Option Plan will be reflected in individual option
agreements that may not be changed after execution except to the extent that the
agreement may by its terms be so amended. The committee also will be authorized
to determine, for purposes of the 2004 Stock Option Plan, the duration and
purpose of any leave of absence that may be granted to an eligible employee
without constituting a termination of employment and whether TrustCo common
stock previously acquired by a participant may be used in payment of an option
price or whether TrustCo will permit payment of such option price via the
simultaneous exercise of stock options and sale of the TrustCo common stock
acquired pursuant thereto. No committee member or other member of the TrustCo
board may participate in a decision to award any stock option or stock
appreciation right under the 2004 Stock Option Plan to himself or herself. The
committee will have the full authority to interpret and regulate the 2004 Stock
Option Plan and to establish, amend and rescind rules and regulations relating
to the operation of the 2004 Stock Option Plan. All determinations by the
committee will be conclusive. TrustCo's board, however, will retain the right to
terminate any and all powers delegated to the committee by written resolution,
in which event all powers of the committee will revert to the board.
Participants
Stock options and stock appreciation rights may be granted to any person
who, at the time of the grant, is a full-time, salaried executive or other key
managerial employee of TrustCo or a participating subsidiary. The individuals
and number of persons who may be selected to participate in the 2004 Stock
Option Plan in the future is at the discretion of the committee administering
the plan and therefore are not determinable at this time. Likewise, the number
of stock options and stock appreciation rights that will be granted, or that
would have been granted during the last completed fiscal year if the 2004 Stock
Option Plan had been in effect, to eligible employees pursuant to the 2004 Stock
Option Plan are not determinable at this time. The board anticipates, however,
that grants of options or stock appreciation rights under the 2004 Stock Option
Plan will generally be made in a manner consistent with TrustCo's practices,
policies and procedures under the 1995 Stock Option Plan. Information concerning
awards under the 1995 Stock Option Plan is contained above under the heading
"TrustCo and Trustco Bank Executive Officer Compensation."
Stock Subject to the 2004 Stock Option Plan
The 2004 Stock Option Plan provides that the total number of shares of
TrustCo common stock available for grants of stock options under the plan is
2,000,000 shares, which may be either authorized but unissued shares or treasury
shares and will be subject to adjustment for stock dividends, stock splits and
other changes in capitalization. The maximum aggregate number of shares of
common stock with respect to which stock options may be granted in any one
fiscal year to any one employee is 500,000. Further, the aggregate fair market
value of stock with respect to which incentive stock options are exercisable for
the first time by a participant during any calendar year under the 2004 Stock
Option Plan or any other plan maintained by TrustCo that provides for the grant
of incentive stock options may not exceed $100,000. To the extent this limit is
ever exceeded, the options will be treated as nonqualified stock options. For
purposes of this limit, the fair market value of the shares of common sock will
be determined as of the time the options are granted.
27
Option Price
The exercise price for shares purchased upon exercise of a stock option may
not be less than the fair market value of TrustCo common stock on the date the
option was granted. The option price may not be less than 110 percent of fair
market value on the date the option was granted for any incentive stock option
granted to an employee who (at the time of the grant) owns more than 10 percent
of TrustCo's common stock.
Option Period
Options may be exercised at such times and for such number of shares as the
committee administering the 2004 Stock Option Plan may determine, although the
period during which an option may be exercised may not exceed 10 years from the
date of grant of such option (or 5 years from the date of a grant of an
incentive stock option to an employee who owns more than 10 percent of TrustCo's
common stock). Any stock options or stock appreciation rights granted under the
2004 Stock Option Plan will accelerate and become exercisable immediately upon a
change in control of TrustCo. The plan defines a change in control as occurring
when:
o any individual, entity or group becomes the beneficial owner of
securities of TrustCo or Trustco Bank possessing 20% or more of the voting
power for the election of directors;
o TrustCo or Trustco Bank is a party to a consolidation, merger or other
business combination after which holders of their voting securities
immediately prior to the transaction own, as a group, voting securities
having 60% or less of the total voting power in an election of directors;
o during any period of two consecutive years, the members of the board of
directors of TrustCo or Trustco Bank cease to constitute at least a
majority of TrustCo or Trustco Bank unless the election, or nomination for
election, of each new director of either TrustCo or Trustco Bank was
approved by a vote of at least two-thirds of the directors of TrustCo or
Trustco Bank at the beginning of any such period;
o all or any of the incumbent directors of TrustCo or Trustco Bank are
removed (other than for cause) by the stockholders;
o TrustCo or Trustco Bank is a party to any sale, lease, exchange or other
transfer (in one transaction or a series of related transactions) of all or
substantially all of the assets of either company to a party that is not
controlled by or under common control with TrustCo or Trustco Bank; or
o an announcement is made of any of the events described immediately above,
including but not limited to a press release, public statement or filing
with federal or state regulators.
28
Upon the exercise of a stock option during the 30-day period prior to a
change in control of TrustCo, the participant exercising the option may, in lieu
of receiving stock, elect to receive an amount in cash equal to the excess of
the aggregate value of the shares of stock covered by the option over the
aggregate exercise price of such option. In addition, if the end of the 30-day
period is within six months of the date of a grant of an option held by a
participant who is an officer of TrustCo who must file reports on his or her
transactions in TrustCo common stock, such option will be canceled in exchange
for a cash payment to the optionee equal to the aggregate spread on the day that
is six months and one day after the date of the grant of such option. If a
payment is made to a participant as the result of an announcement constituting a
change in control and the transaction described in that announcement is not
consummated, the payment must promptly be returned to TrustCo.
Termination of Employment
Upon termination of a participant's employment for any reason other than
death, disability or retirement, any stock option granted to that participant
will terminate three months after the date his or her employment terminates
whether or not any portion of the option was exercisable. If a participant's
employment terminates by his or her death, disability or retirement, the
exercise of each stock option will accelerate and the option will become
exercisable in full upon such termination. If the termination was the result of
disability or retirement, any stock option granted to the participant will
expire on the date the option would otherwise expire. In the case of death, any
option will terminate on a date prescribed by the committee administering the
2004 Stock Option Plan. No option, however, may be exercised after the
applicable 10 year or 5 year exercise period noted above. Finally,
notwithstanding the foregoing, the committee administering the 2004 Stock Option
Plan may, in its discretion, further limit the period during which all or any
portion of an option may be exercised and may also accelerate the option's
exercisability.
Transferability
Stock options and any related stock appreciation rights issued under the
2004 Stock Option Plan generally are not transferable by a participant except by
will or by the laws of descent and distribution and may be exercised only by the
participant. The committee administering the plan may, however, grant
nonqualified stock options that are transferable by a participant to (i)
revocable trusts for the benefit of his or her immediate family members (if the
trusts qualify as grantor trusts for federal income tax purposes, (ii) by gift
to immediate family members, and (iii) to partnerships whose only partners are
immediate family members. The committee may also amend outstanding nonqualified
stock options to provide for such transferability. The transferee of a
transferable nonqualified stock option is subject to all of the conditions
applicable to the option prior to its transfer.
Rights as a Shareholder
Participants in the 2004 Stock Option Plan will not have any rights of a
TrustCo shareholder with respect to any shares subject to option until the
options are exercised and certificates for the shares of TrustCo common stock
have been issued to the participant.
29
Method of Exercise
The manner in which stock options and stock appreciation rights may be
exercised will be set forth in the option agreements. The option price for a
stock option may be paid in cash or certain cash equivalents. Also, if the
committee administering the 2004 Stock Option Plan permits, options may be
exercised in whole or in part by an exchange of TrustCo common stock previously
acquired by the participant or via the simultaneous exercise of a stock option
and the sale of the TrustCo common stock acquired upon that exercise. No manner
of exercise will be permitted, however, if TrustCo concludes that the exercise
would reasonably be expected to violate the Sarbanes-Oxley Act. If the
participant acquired the shares of TrustCo Common Stock to be exchanged by an
exercise of an incentive stock option, the participant must have held that stock
for more than two years after the date the previous option was granted and for
more than one year after the date the previous option was exercised.
Changes in Capitalization
If there is any change in the shares of TrustCo common stock by reason of
stock dividends, stock splits or other changes in capitalization, there will be
a corresponding adjustment to the number of shares subject to the 2004 Stock
Option Plan, the number of shares subject to any outstanding option or stock
appreciation right and the exercise price of any outstanding option or stock
appreciation right.
Amendment and Termination
The 2004 Stock Option Plan may be amended, suspended, terminated or
reinstated at any time by TrustCo's board of directors. The plan may not,
however, be modified without the approval of the TrustCo shareholders if the
proposed modification would (i) increase the maximum number of shares subject to
the grant of options (except for adjustments due to changes in capitalization),
(ii) extend the maximum period during which a stock option may be exercised,
(iii) extend the maximum period during which incentive stock options may be
granted or (iv) change the class of employees eligible to participate in the
plan.
Federal Income Tax Consequences of the Plan
Upon exercise of a non-qualified stock option, a participant in the 2004
Stock Option Plan will realize income in the year of exercise equal to the
difference between the exercise price and the value of the shares acquired, and
TrustCo may deduct an amount equal to the income recognized by the participant.
TrustCo will not receive a tax deduction at the time of a grant or exercise of
an incentive stock option, and no income is recognized by a participant when an
incentive stock option is granted or exercised. When an incentive stock option
is exercised, the difference between fair market value at the date of exercise
and the exercise price will be an item of adjustment for purposes of calculating
the participant's alternative minimum tax for the year of exercise.
30
If the shares of TrustCo common stock acquired upon exercise of an
incentive stock option are disposed of after the later of two years from the
date of option grant or one year after the transfer of the shares to the
participant (the "holding period") any gain or loss upon disposition of the
shares will be treated for federal income tax purposes as long-term capital gain
or loss, as the case may be. A disposition includes a sale, exchange, gift or
other transfer of legal title. In general, a participant's basis in the shares
of TrustCo common stock received upon exercise of an incentive option will be
the exercise price paid by him or her for the shares. If the option shares are
disposed before the expiration of the holding period, all or part of any gain
will be characterized as ordinary income depending upon the relative amount of
the sale price of the shares as compared with the exercise price of the shares.
The amount of ordinary income realized by an employee in a sale or exchange for
which a loss would be recognized is limited to the excess of the amount realized
on the sale or exchange over the stock's adjusted basis.
Ordinary income received on account of a disposition of shares within the
holding period will be taxable as additional compensation, and TrustCo may treat
that income as a deductible expense for federal income tax purposes.
Vote Required and Recommendation
The affirmative vote of a majority of all of TrustCo's issued and
outstanding shares of common stock is required to approve the 2004 Stock Option
Plan. Abstentions on properly executed proxy cards and shares not voted by
brokers and other entities holding shares on behalf of beneficial owners will
have the same effect as a vote "against" this proposal. Dissenters rights are
not available to shareholders who object to the proposal.
The TrustCo board believes the 2004 Stock Option Plan will be in the best
interests of the TrustCo shareholders.
THE TRUSTCO BOARD RECOMMENDS A VOTE FOR THIS PROPOSAL, WHICH IS ITEM 3 ON
THE TRUSTCO PROXY CARD.
Item 4. Amendment of TrustCo's Amended and Restated Certificate of Incorporation
to Change the Minimum and Maximum Number of Directors.
TrustCo's board of directors has unanimously approved, and recommends that
the shareholders adopt, an amendment to Article VI of TrustCo's Amended and
Restated Certificate of Incorporation to provide that the board will consist of
not less than five nor more than fifteen directors. This proposal will make the
minimum and maximum number of directors consistent between TrustCo and Trustco
Bank and conforms to the requirements for federally chartered savings banks,
such as Trustco Bank, of the companies' primary banking regulator, the Office of
Thrift Supervision. The certificate of incorporation presently provides that
TrustCo's board must consist of not less than seven nor more than twenty members
divided into three classes, as nearly equal in number as possible. Currently,
the size of TrustCo's board is fixed at seven; the number of directors currently
serving on the TrustCo board is six, with one vacancy.
31
Reasons for and Effect of the Certificate Amendment
The TrustCo board believes that the change in the minimum and maximum
numbers of directors is in the best interests of TrustCo and its shareholders.
The purpose of this amendment is to make the provisions of TrustCo's
certificate of incorporation regarding the size of the board of directors
consistent with the comparable provisions of the charter of Trustco Bank,
TrustCo's primary subsidiary. (Trustco Bank's charter provides for the bank to
have not less than five nor more than fifteen directors unless the Office of
Thrift Supervision, approves a lesser or greater number. OTS regulations provide
that the number of directors of federally chartered savings banks, such as
Trustco Bank, must be not fewer than five nor more than fifteen, unless a higher
or lower number is authorized by the OTS.) New York law requires that TrustCo's
board of directors must consist of at least one member.
The proposed amendment will authorize TrustCo's board of directors to
reduce the size of the board while continuing to provide the board with the
flexibility to add additional directors as appropriate in circumstances that may
arise in the future. Currently, the number of TrustCo's directors is fixed by
board resolution at seven (the minimum number authorized under TrustCo's
certificate of incorporation as currently in effect), and there are six members
of the TrustCo board, with one vacancy. The board has adopted a resolution
providing that, if the proposed amendment is approved by shareholders and
becomes effective, the number of directors constituting TrustCo's board will be
set at six and the vacancy eliminated.
The board of directors believes that the current size of the board
facilitates communications among directors and increase the efficiency of the
board. Further, the board believes that its membership, as currently comprised,
is capable of effectively and cohesively carrying out the board's
decision-making and oversight functions. The board has no plans at this time to
add new directors or to further reduce its size, and the board is not aware of
the intent of any current member of the board to resign or retire. If the size
of the TrustCo Board were to be increased, the directors then in office would
have the authority to fill the vacancies created by the increase; the newly
appointed directors would hold office until the next Annual Meeting of
Shareholders.
The full text of Article VI of the Certificate of Incorporation, as
currently in effect and as proposed to be amended, is set forth in Appendix E to
this Proxy Statement. The preceding description of the Certificate Amendment is
qualified in its entirety by reference to Appendix E.
Vote Required and Recommendation
The proposed amendment will be adopted if approved by the affirmative vote
of the holders of at least two-thirds of the TrustCo's outstanding common stock.
Abstentions on properly executed proxy cards and shares not voted by brokers and
other entities holding shares on behalf of beneficial owners will have the same
effect as a vote "against" this proposal. Dissenters rights are not available to
shareholders who object to the proposal.
32
THE TRUSTCO BOARD RECOMMENDS THAT TRUSTCO SHAREHOLDERS VOTE FOR THIS
PROPOSAL, WHICH IS ITEM 4 ON THE TRUSTCO PROXY CARD.
Item 5. Ratification of the Appointment of Independent Auditors
KPMG LLP was the independent auditor for TrustCo for the year ended
December 31, 2003, and the board of directors has again selected and appointed
them as the independent auditor for the year ending December 31, 2004. A
resolution will be presented at the Annual Meeting to ratify their appointment
as independent auditors. The independent auditors will report on the
consolidated financial statements of TrustCo for the current calendar year and
will perform such other nonaudit services as may be required of them.
Representatives of KPMG LLP are expected to be present at the Annual Meeting to
make a statement if they so desire and are also expected to be available to
respond to appropriate questions that may be raised.
During the year ended December 31, 2003, KPMG LLP provided various audit
and nonaudit professional services to TrustCo. Audit services so provided
included examination of the consolidated financial statements of TrustCo,
review, assistance, and consultation in connection with the filing of the Form
10-K Annual Report with the S.E.C., and assistance with accounting and financial
reporting requirements. Nonaudit services so provided included the preparation
and planning of corporate tax returns, audits of benefit plans and compensation
issues, and assistance in relation to potential business acquisitions. Please
refer to the report of TrustCo's Audit Committee, provided above, for additional
information about the services provided by KPMG LLP.
Vote Required and Recommendation
The affirmative vote of a majority of all of TrustCo's issued and
outstanding shares of common stock is required to ratify the appointment of KPMG
LLP as TrustCo's independent auditors for the year ending December 31, 2004.
Abstentions on properly executed proxy cards and shares not voted by brokers and
other entities holding shares on behalf of beneficial owners will have the same
effect as a vote "against" this proposal. Dissenters rights are not available to
shareholders who object to the proposal.
THE TRUSTCO BOARD RECOMMENDS THAT TRUSTCO SHAREHOLDERS VOTE FOR THIS
PROPOSAL, WHICH IS ITEM 5 ON THE TRUSTCO PROXY CARD. Other Matters
TrustCo's board of directors is not aware of any other matters that may
come before the Annual Meeting. However, the proxies may be voted with
discretionary authority with respect to any other matters that may properly come
before the Annual Meeting.
S.E.C. FORM 10-K:
TrustCo will provide without charge a copy of its annual report on
Form 10-K upon written request. Requests and related inquiries should be
directed to: Robert M. Leonard, Secretary, TrustCo Bank Corp NY, P.O. Box 1082,
Schenectady, New York 12301-1082.
33
CODE OF CONDUCT:
TrustCo will provide without charge a copy of its Code of Conduct upon
written request. Requests and related inquiries should be directed to: Cheri J.
Parvis, Vice President-Personnel, TrustCo Bank Corp NY, P.O. Box 1082,
Schenectady, New York 12301-1082.
Ownership of TrustCo Common Stock by Certain Beneficial Owners
TrustCo is not aware of any person who, as of the date hereof, is the
beneficial owner of more than 5% of its common stock.
At March 1, 2004, the Trust Department of Trustco Bank held
__________shares of TrustCo common stock as executor, trustee, and agent (____%
of outstanding shares) not otherwise reported in this Proxy Statement. Neither
TrustCo nor Trustco Bank has any beneficial interest in these shares.
Transactions with TrustCo and Trustco Bank Directors, Executive Officers and
Associates
Some of the directors and executive officers of TrustCo and Trustco Bank,
and some of the corporations and firms with which these individuals are
associated, are also customers of Trustco Bank in the ordinary course of
business, or are indebted to Trustco Bank in respect to loans of $60,000 or
more, and it is anticipated that they will continue to be customers of and
indebted to Trustco Bank in the future. All such loans, however, were made in
the ordinary course of business, do not involve more than normal risk of
collectibility, do not present other unfavorable features, and were made on
substantially the same terms, including interest rates and collateral, as those
prevailing at the same time for comparable Trustco Bank transactions with
unaffiliated persons. As of March 1, 2004, the total amount of such loans
represented _____% of shareholders' equity of TrustCo.
Insurance for Indemnification of Officers and Directors
TrustCo renewed insurance for the indemnification of its executive officers
and directors and executive officers and directors of Trustco Bank from Gulf
Insurance Group effective for the one-year period from October 10, 2003 to
October 10, 2004. The cost of this insurance was $177,000, and coverage is
provided to all executive officers and directors of TrustCo and Trustco Bank.
TrustCo's board of directors has no knowledge of any claims made or sum paid
pursuant to such insurance policy during 2003.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires
TrustCo's directors and executive officers, and persons who own more than 10% of
a registered class of TrustCo's equity securities to file initial reports of
ownership and reports of changes of ownership in TrustCo's common stock and
other equity securities with the S.E.C. and to furnish TrustCo with copies of
all Section 16(a) reports they file.
34
Based solely on a review of the copies of such reports furnished to
TrustCo, and written representations that no other reports were required during
the fiscal year ended December 31, 2003, all Section 16(a) filing requirements
have been met.
SHAREHOLDER PROPOSALS
Shareholder proposals to be considered for inclusion in a proxy statement
in connection with any forthcoming annual meeting of shareholders of TrustCo
must be submitted to TrustCo on a timely basis. Proposals for inclusion in
TrustCo's proxy statement and form of proxy for the annual meeting of
shareholders expected to be held in May of 2005 must meet the requirements
established by the Securities and Exchange Commission for shareholder proposals
and must be received by TrustCo at its principal executive offices no later than
December 6, 2004. Proposals intended to be considered at the 2005 annual meeting
but that are not to be included in TrustCo's proxy statement must be received at
TrustCo's principal executive offices not later than February 19, 2005. Any such
proposals, together with any supporting statements, should be directed to the
Secretary of TrustCo.
TRUSTCO SHAREHOLDERS
TO ASSURE THAT YOUR SHARES ARE REPRESENTED AT THE ANNUAL MEETING, PLEASE SIGN,
DATE AND PROMPTLY RETURN THE ACCOMPANYING TRUSTCO PROXY CARD IN THE ENVELOPE
PROVIDED. IF YOU PLAN TO ATTEND THE ANNUAL MEETING AND ARE A SHAREHOLDER OF
RECORD, PLEASE MARK THE PROXY CARD APPROPRIATELY AND RETURN IT. HOWEVER, IF YOUR
SHARES ARE NOT REGISTERED IN YOUR OWN NAME, PLEASE ADVISE THE SHAREHOLDER OF
RECORD (YOUR BANK, BROKER, ETC.) THAT YOU WISH TO ATTEND. THAT FIRM MUST PROVIDE
YOU WITH EVIDENCE OF YOUR OWNERSHIP, WHICH WILL ENABLE YOU TO GAIN ADMITTANCE TO
THE ANNUAL MEETING.
35
APPENDIX A
DIRECTOR NOMINATIONS POLICY
TRUSTCO BANK CORP NY
AS APPROVED BY THE BOARD OF DIRECTORS
ON FEBRUARY 17, 2004
I. GENERAL
This Policy provides guidance for the members of the Board of Directors of
TrustCo Bank Corp NY (the "Company") with respect to:
. identifying director and committee member candidates, and
. nominating candidates for election to the Board and appointment to
committee membership.
The Board of Directors believes it is appropriate for the Company not to
have a standing nominating committee because a high percentage of the Company's
directors are independent under the standards of the National Association of
Securities Dealers, Inc. for companies whose shares are traded on The Nasdaq
Stock Market, Inc. Moreover, the Board believes that all of the directors have
significant expertise in the operations and needs of the Company and its Board
of Directors, and have valuable insights to offer regarding the value that
qualified directors can bring to the Company and whether at any given time there
might be any needs the Board of Directors may have that are not being adequately
served by this current Board of Directors. Consequently, the Board believes the
Company and its stockholders would be best served by having all directors
participate in the deliberative process of choosing nominees for director of the
Company.
II. NOMINATIONS POLICY
A. Policy Review.
----------------------
o From time to time, but at least once each year, the full Board
will review and reassess the adequacy of this policy and
recommend proposed changes.
o The Board will publicly disclose this policy and any such
amendments at the times and in the manner required by the
Securities and Exchange Commission ("SEC") and/or any other
regulatory body having authority over the Company, and in all
events post such policy and amendments in accordance with
applicable law.
B. Board Membership.
-------------------------
o It is the responsibility of each member of the Board to
identify, and bring to the attention of the full Board,
persons who may be suitable for election to the Board.
Appendix A-1
o The Board will maintain an active file of potential suitable
candidates for consideration as nominees to the Board.
o Candidates for board membership generally should have:
- high personal and professional ethics, integrity and values;
- an inquiring and independent mind, practical wisdom and mature
judgment;
- broad policy-making experience in business, government or community
organizations;
- expertise useful to the Company and complementary to the background
and experience of other Board members;
- willingness to devote the time necessary to carrying out the duties
and responsibilities of Board membership;
- commitment to serve on the Board over a period of several years to
develop knowledge about the Company, its strategy and its principal
operations; and
- willingness to represent the best interests of all of the Company's
constituencies.
This list is not intended to be an exclusive list of nominee
criteria, and Board members will use their best judgment in
identifying potential Board candidates.
o After a possible candidate is identified, the Board will
investigate and assess the qualifications, experience and
skills of the candidate. The investigation process may, but
need not, include one or more meetings with the candidate by a
member or members of the Board.
o From time to time, but at least once each year, the full Board
will meet to evaluate the needs of the Board and to discuss
the candidates for nomination to the board. Such candidates
may be presented to the shareholders for election or appointed
to fill vacancies.
o All nominees must be approved by a majority of the members of
the Board who are independent as defined in the listing
standards for The Nasdaq Stock Market.
C. Shareholder Nominations
o The Board will consider under this Policy written
recommendations by shareholders for nominees for election to
the Board.
o Such written recommendations must be delivered or mailed to
the Board not less than 14 and not more than 50 days prior to
any meeting of shareholders called for the purpose of the
election of directors, or not later than 7 days prior to the
meeting if less than 21 days' notice of the meeting is
provided.
Appendix A-2
D. Committees and Committee Structure
o From time to time, but at least once each year, the full Board
will meet to evaluate the Board's committee structure and
functions and the needs of the Board's committees.
o At least once each year, the Board will consider and vote upon
committee memberships for the next year, and the Board may
reassign committee responsibilities from time to time to the
extent necessary or appropriate.
o At least once each year, the Board will consider and vote upon
the committee members who will serve as chairs of such Board
committees.
o The Board will form and delegate authority to committees when appropriate.
o At least once each year, the Board will review the performance of its
committees.
* * *
In performing their responsibilities under this Policy, Board members are
entitled to rely in good faith on information, opinions, reports or statements
prepared or presented by:
o Officers or employees of the Company whom the Board members believe
in good faith to be reliable and competent in the matters presented;
o Other persons as to matters which the Board believes in good faith
to be within the professional or expert competence of such person; or
o Committees of the Board as to matters within such committees'
designated authority which committees the Board believes in good faith
to merit confidence.
Appendix A-3
APPENDIX B
AUDIT COMMITTEE CHARTER
Purpose
The Audit Committee (the "Committee") of TrustCo Bank Corp NY (the "Company") is
appointed by the Board of Directors (the "Board") of the Company to assist the
Board in fulfilling its oversight responsibilities. The Committee's primary
duties and responsibilities are to assist the Board with respect to:
1. The adequacy of the Company's internal controls and financial reporting
process and the reliability of the Company's financial reports to the
public.
2. The independence and performance of the Company's internal auditors and
its external independent auditor ("Independent Auditor").
3. The Company's compliance with legal and regulatory requirements.
Membership
The Committee shall be comprised of not less than three members of the Board.
All members of the Committee shall satisfy the experience and independence
requirements of the Securities Exchange Commission ("SEC") pursuant to the
Securities Exchange Act of 1934 and the rules and regulations thereunder, the
Federal Deposit Insurance Corporation ("FDIC") pursuant to the Federal Deposit
Insurance Corporation Improvement Act of 1991 and the rules and regulations
thereunder, and the rules and regulations of the National Association of
Securities Dealers, Inc. ("NASD"). Each member shall be financially literate in
accordance with the requirements of the NASD and the SEC, as determined by the
Board in its business judgement and in accordance with applicable law and
regulations.
Areas of Review
The Committee shall:
1. Review and approve the appointment, compensation, or termination of the
Independent Auditor.
2. Evaluate the performance of the Independent Auditor and recommend that
the Board either appoint or replace the Independent Auditor.
3. Meet with the Independent Auditor prior to the audit to review the
planning for the engagement and the associated fees.
Appendix B-1
4. Receive and discuss the reports from the Independent Auditor regarding
the auditor's independence. 5. Approve in advance all engagements of the
Independent Auditor to provide non-audit services.
5. Approve in advance all engagements of the Independent Auditor to provide
non-audit services.
6. Discuss with the Independent Auditor the matters included in the
Statement on Auditing Standards No. 61.
7. Obtain from the Independent Auditor the required disclosures regarding
any material misstatement of the consolidated financial statements of the
Company and to the extent that they come to their attention, any instances
of fraud or illegal acts which are required to be disclosed in accordance
with the Private Securities Litigation Reform Act of 1995.
8. Review with the Independent Auditor any problems or difficulties the
auditor may have encountered and any management letter provided by the
Independent Auditor and the Company's response to that letter. Such review
should include:
a. Any difficulties encountered in the course of the audit work,
including any restrictions on the scope of activities or access to
required information, any disagreements with management.
b. Any significant changes required in the scope of the audit.
c. Any significant recommendations concerning the internal audit
program.
9. Review and discuss with management the audited financial statements,
including major issues regarding accounting and auditing principles and
practices as well as the adequacy of the internal controls that could
significantly affect the Company's financial statements.
10. Review with management and the Independent Auditor the effect of
regulatory and accounting initiatives as well as off-balance sheet
structures impacting the Company's consolidated financial statements.
11. Review with management the Company's quarterly consolidated financial
statements and Form 10-Q filings including the results of the Independent
Auditor's review.
12. Review and recommend the internal audit program for Board approval.
13. Review the significant reports to the Committee prepared by the
Internal Auditor and management's responses.
14. Review the appointment of the Internal Auditor.
Appendix B-2
15. Review with the Company's counsel or appropriate Company personnel
legal matters that may have a material impact on the Company's financial
statements, the Company's compliance policies, and any material reports or
inquiries received from regulators or governmental agencies that have not
been previously reviewed by the full Board.
16. Prepare any report required by the rules of the SEC or NASD to be
included in the Company's annual proxy statement.
17. Review and assess, at least annually, the adequacy of this charter and
recommend any proposed changes to the Board.
18. Establish procedures for the receipt, retention and treatment of
complaints received by the Company regarding accounting, internal
accounting controls or auditing matters, and for the confidential,
anonymous submission by Company employees of concerns regarding
questionable accounting or auditing matters (Exhibit 1).
19. Comply with the applicable rules and regulations of the NASD, SEC, FDIC
and OTS regarding the membership and operation of an audit committee.
The forgoing shall be the common recurring activities of the Committee in
carrying out its functions. These functions are set forth as a guide with the
understanding that the Committee may diverge from this guide as appropriate in
light of the circumstances. The Committee believes that its policies and
procedures should remain flexible in order to best react to changing conditions
and to ensure to the directors and shareholders of the Company that the
corporate accounting and reporting practices of the Company are in accordance
with all requirements and are of the highest quality.
While the Committee has the responsibilities and powers set forth in this
charter, it is not the duty of the Committee to plan or conduct audits or to
determine that the Company's consolidated financial statements are complete and
accurate and are in accordance with generally accepted accounting principles.
This is the responsibility of management of the Company and the Independent
Auditor. It is not the responsibility of the Committee to conduct investigations
or to assure compliance with laws and regulations of the Company's Code of
Conduct.
Committee Structure and Operations
The Board must designate one member of the Committee as its chairperson. The
Committee must meet once every fiscal quarter, or more frequently if
circumstances dictate, to discuss with management the annual audited financial
statements and quarterly financial statements, as applicable. The Committee
should periodically meet separately with management, the director of the
Company's internal auditing department and the independent auditors to discuss
any matters that the Committee or any of these persons or firms believe should
be discussed privately. The Committee may request any officer or employee of the
Company or the Company's outside counsel or independent auditors to attend a
meeting of the Committee or to meet with any members of, or consultants to, the
Committee. Members of the Committee may participate in a meeting of the
Committee by means of conference call or similar communications equipment by
means of which all persons participating in the meeting can hear each other.
Appendix B-3
Resources and Authority of the Committee
The Committee shall have the resources and authority appropriate to discharge
its duties and responsibilities, including the authority to select, retain,
terminate, and approve the fees and other retention terms of special or
independent counsel, accountants or other experts and advisors, as it deems
necessary or appropriate, without seeking approval of the Board or management.
The Company shall provide for appropriate funding, as determined by the Audit
Committee, in its capacity as a committee of the Board, for payment of:
1. Compensation to the independent auditors and any other public accounting
firm engaged for the purpose of preparing or issuing an audit report or
performing other audit, review or attest services for the Company.
2. Compensation of any advisers employed by the Committee.
3. Ordinary administrative expenses of the Committee that are necessary or
appropriate in carrying out its duties.
Appendix B-4
Exhibit 1
TRUSTCO BANK CORP NY
AUDIT COMMITTEE POLICY AND PROCEDURES
FOR
RECEIPT AND TREATMENT OF COMPLAINTS
REGARDING
ACCOUNTING AND AUDIT MATTERS
AS APPROVED BY THE BOARD OF DIRECTORS
ON FEBRUARY 17, 2004
I. PURPOSE
The Audit Committee (the "Committee") has adopted the following policy and
corresponding procedures for the submission of complaints, including complaints
of employees of TrustCo Bank Corp NY and its subsidiaries (collectively,
"TrustCo"), regarding accounting, internal accounting controls and auditing
matters. This policy is designed to ensure that all complaints are received,
investigated and retained in a formalized, ethical, confidential and anonymous
manner. Any employee of TrustCo may submit a good faith complaint regarding
accounting, internal accounting controls or auditing matters in accordance with
this policy without fear of dismissal or retaliation of any kind. TrustCo is
committed to achieving compliance with all applicable accounting standards,
internal accounting controls and audit practices.
Complaints regarding questionable accounting, internal accounting controls
or auditing matters include, without limitation, the following:
. fraud or deliberate error in the preparation, evaluation, review or audit
of any financial statement of TrustCo;
. fraud or deliberate error in the recordation and maintenance of financial
records of TrustCo;
. deficiencies in or noncompliance with TrustCo's internal accounting
controls;
. misrepresentation or false statements to or by a senior officer or
accountant regarding a matter contained in the financial records, financial
reports or audit reports of TrustCo; or
. deviation from full and fair reporting of TrustCo's financial condition.
II. SUBMISSION OF COMPLAINTS
Complaints regarding accounting, internal accounting controls or
auditing matters may be submitted to the Committee as follows:
Appendix B-5
o Submit a confidential memorandum to TrustCo's internal auditor at P.O.
Box 627, Schenectady, NY 12301. In the memorandum, the complaining party
should identify the subject of his or her complaint and the practices that
are alleged to constitute improper accounting, internal accounting controls
or auditing matters, providing as much detail as possible. The internal
auditor will submit a copy of the memorandum to the chair of the Committee;
then
o If the complaining party is not satisfied with the response to the
complaint, the complaining party should submit a confidential memorandum to
Barton A. Andreoli, Chairman of the Audit Committee, 5 Sarnowski Drive,
Glenville, NY 12302. The memorandum should identify the subject of the
complaint and the practices that are alleged to constitute improper
accounting, internal accounting controls or auditing matters, providing as
much detail as possible.
Complaints may be submitted anonymously.
Retaliation against any person who honestly and in good faith reports a
complaint as described above regarding accounting, internal accounting controls
or auditing matters, including illegal or unethical conduct, will not be
tolerated and will be cause for discipline. A person may report retaliation by
the same procedure described above for reporting complaints.
III. REVIEW OF COMPLAINTS
Upon receipt of a complaint, the internal auditor will direct such other
persons as the Committee or the internal auditor determines to be appropriate
to:
.. determine whether the complaint actually pertains to accounting, internal
accounting controls or auditing matters;
.. acknowledge receipt of the complaint to the complaining party, when
possible; and
.. summarize the complaint for presentation to the Committee.
If the complaint is related to accounting, internal accounting controls or
auditing matters, the Committee will oversee a review of the complaint by
TrustCo's internal auditor, compliance officer or such other persons as the
Committee determines to be appropriate. The complaint and the attendant review
will be conducted in a confidential manner to the fullest extent possible. Upon
completion of review of the complaint, the Committee shall determine the
appropriate means of addressing the complaint and delegate that task to the
appropriate member of senior management or take such other action as the
Committee deems necessary or appropriate, including obtaining outside counsel or
other advisors to assist the Committee.
The internal auditor, compliance officer or such other person as the
Committee determines to be appropriate, shall be available for follow-up
inquiries from people submitting complaints.
Appendix B-6
IV. RETENTION OF RECORDS REGARDING COMPLAINTS
The internal auditor, at the direction of the Committee, shall maintain a
record of all complaints, tracking their receipt, investigation and resolution
and shall prepare a report annually summarizing any complaints received pursuant
to this policy during the preceding fiscal year of TrustCo and any action taken
on those complaints. The record and annual reports shall be maintained in a
confidential file held by the internal auditor.
V. DISCIPLINARY ACTION
Nothing in this policy shall limit TrustCo, the Board of Directors of
TrustCo or the Committee from taking such disciplinary action under TrustCo's
Code of Conduct Manual or other applicable policies as may be appropriate with
respect to any matter that is the subject of a complaint.
VI. REVIEW OF POLICY
The Committee will review this policy and the corresponding procedures on a
periodic basis.
* * * * *
Appendix B-7
APPENDIX C.
2004 TRUSTCO BANK CORP NY DIRECTORS STOCK OPTION PLAN
WHEREAS, TrustCo Bank Corp NY desires to establish a stock option plan for
its directors;
NOW, THEREFORE, TrustCo Bank Corp NY does hereby establish the 2004 TrustCo
Bank Corp NY Directors Stock Option Plan as follows:
SECTION 1: PURPOSE OF THE PLAN
This Directors Stock Option Plan (the "Plan") has been established by TrustCo
Bank Corp NY to advance the interest of stockholders and the Company by
encouraging Directors to acquire a larger ownership in the Company. The
resulting increased proprietary interest in the Company increases their
incentive to continue active service as a Director and to oversee the success
and growth of the Company.
SECTION 2: DEFINITIONS
"Adoption means the date this plan is duly adopted by the Board.
Date"
"Board" means the Company's Board of Directors.
"Code" means the Internal Revenue Code of 1986, as amended.
"Committee" means the Compensation Committee of the Board.
"Company" means TrustCo Bank Corp NY.
"Director" means a member of the Board of Directors of TrustCo Bank
Corp NY.
"Fair Market means the closing price for shares of Company common stock
Value" on the applicable date as reported on The Nasdaq Stock
Market or such other system as may supersede it, and, if no
such price is reported for the day of grant, the Fair Market
Value shall be determined by reference to such price on the
next preceding day on which such price was reported. If the
Stock is listed on an established stock exchange or
exchanges, the Fair Market Value shall be deemed to be the
closing price for shares of Company common stock on the
applicable date on such stock exchange or exchanges or, if
no sale of Stock has been made on any stock exchange that
day, the Fair Market Value shall be determined by reference
to such price for the next preceding day on which a sale
occurred. In the event that no such price is available, then
the Fair Market Value shall be determined by the Committee
in good faith. The purchase price shall be subject to
adjustment only as provided in Section 15 of the Plan.
"Grant Date" as used with respect to a particular Option,
means the date as of which such Option is granted by the
Committee pursuant to the Plan.
"Option" means the right, granted by the Committee pursuant to Section
7 of the Plan, to purchase shares of Stock.
"Optionee" means the Director to which an Option is granted by the
Committee pursuant to the Plan, except that employees of
TrustCo Bank Corp NY or its subsidiaries, who are also
Directors, shall not be eligible to receive grants under
this plan.
"Plan" has the meaning set forth in the preamble hereto,and includes
the Plan as it may be amended from time to time.
"Stock" means shares of the TrustCo Bank Corp NY common stock.
"Total and
Permanent as applied to an Optionee, means that the Optionee; (i) has
Disability" established to the satisfaction of the Committee
that the Optionee is unable to engage in any substantial
gainful activity by reason of any medically
determinable physical or mental impairment which can be
expected to result in death or which has lasted or can be
expected to last for a continuous period of not less than 12
months (all within the meaning of Section 22(e)(3) of the
Code); and (ii) has satisfied any other requirement imposed
by the Committee.
Appendix C-1
SECTION 3: PLAN ADMINISTRATION
The Plan shall be administered by a committee composed of three or more
Directors who are appointed by the Board as the Board's Compensation Committee
and who may be members of the committee appointed to administer the TrustCo Bank
Corp NY Stock Option Plan. The Board may from time to time remove members from,
or add members to, the Committee. Vacancies on the Committee, however caused,
shall be filled by the Board. The Board shall elect one of the Committee's
members as Chairman. The Committee shall hold meetings at such times and places
as it may determine, subject to rules and to procedures not inconsistent with
the provisions of the Plan. A majority of the authorized number of members of
the Committee shall constitute a quorum for the transaction of business. Acts
reduced to or approved in writing by a majority of the members of the Committee
then serving shall be the valid acts of the Committee. A member of the Committee
shall be eligible to be granted Options under this Plan while a member of the
Committee. The Committee shall be vested with full authority to make such rules
and regulations as it deems necessary or desirable to administer the Plan and to
interpret the provisions of the Plan. Any determination, decision or action of
the Committee in connection with the construction, interpretation,
administration or application of the Plan which have a sound, rational basis
shall be final, conclusive and binding upon all Optionees and any person
claiming under or through an Optionee, unless otherwise determined by the Board.
Any determination decision or action of the Committee provided for in the Plan
may be made or taken by action of the Board if it so determines, with the same
force and effect as if such determination, decision or action had been made or
taken by the Committee. No member of the Committee or of the Board shall be
liable for any determination, decision or action made in good faith with respect
to the Plan or any Option granted under the Plan. The fact that a member of the
Board shall at the time be, or shall theretofore have been or thereafter may be,
a person who has received or is eligible to receive an Option shall not
disqualify him or her from taking part in and voting at any time as a member of
the Board in favor of or against any amendment or repeal of the Plan.
Appendix C-2
SECTION 4: PLAN EFFECTIVE DATE AND DURATION
This Plan is effective as of the Adoption Date, subject, however, to the Plan's
approval by the Company's shareholders either on or before the Adoption Date of
within the 12 month period following the Adoption Date. If shareholder approval
is not so obtained, all Options granted under this Plan shall automatically be
null and void, ab initio. No Option may be granted under this Plan at any date
which is 10 years or more after the Adoption Date.
SECTION 5: AMENDMENT OR TERMINATION OF THE PLAN
The Board may at any time terminate, amend, modify or suspend the Plan, provided
that, without the approval of the shareholders of the Company, no amendment or
modification shall be made by the Board which:
(a) Increases the maximum number of shares as to which Options may be
granted under the Plan;
(b) Alters the method by which the Option price is determined;
(c) Extends any Option for a period longer than 10 years after the Grant
Date;
(d) Materially modifies the requirements as to eligibility for
participation in the Plan;
(e) Amends Sections 9(a), 9(b), or 9(c) at intervals more frequently than
once every six months except to the extent necessary to comport with
changes in the Code, the Employee Retirement Income Security Act of 1974,
as amended, or the rules thereunder; or
(f) Alters this Section 5 so as to defeat its purpose.
Further, no amendment, modification, suspension or termination of the Plan shall
in any manner affect any Option theretofore granted under the plan without the
consent of the Optionee or any person validly claiming under or through the
Optionee.
SECTION 6: STOCK SUBJECT TO THE PLAN
(a) The stock to be issued upon exercise of Options granted under the Plan
shall be TrustCo Bank Corp NY Stock, which shall be made available, at the
discretion of the Board, either from authorized but unissued Stock or from
Stock acquired by the Company, including shares purchased in the open
market. The aggregate number of shares of Stock which may be issued under
or subject to Options granted under this Plan shall not exceed 200,000
shares. The limitation established by the preceding sentence shall be
subject to adjustment as provided in Section 15 of the Plan.
Appendix C-3
(b) In the event that any outstanding Option or portion thereof under the
Plan for any reason expires or is terminated, the shares of Stock allocable
to the unexercised portion of such Option may again be made subject to
Option under the Plan.
SECTION 7: GRANT OF OPTIONS
The Committee may from time to time, subject to the provisions of the Plan,
grant Options to Directors to purchase shares of Stock allotted in accordance
with Section 9. All Options granted under this Plan shall be "Nonqualified Stock
Options" for purposes of the Code.
SECTION 8: OPTION PRICE
The purchase price per share of each share of Stock which is subject to an
Option shall be 100% of the Fair Market Value of a share of Stock on the date
the Grant Date.
SECTION 9: ELIGIBILITY OF OPTIONEES
(a) Options on 2,000 shares of Stock shall be granted once each calendar
year at a meeting of the Board of Directors held during such calendar year
to each person who is then a Director of the Company, except that if
Counsel to the Company determines in his sole discretion that on such date
the Company is in possession of material non-public information concerning
its affairs, such grant shall be delayed until the third day on which
trading occurs following the public dissemination of such information or
the date of an event which renders such information immaterial.
(b) The Board may grant additional options to purchase a number of shares
of Stock to be determined by the Board in recognition of services provided
by a Director in his or her capacity as a Director, provided that such
grants are exempt from Section 16(b) of the Securities Exchange Act of
1934, as amended.
(c) Subject to the terms of the Plan, and subject to review by the Board,
the Committee shall have exclusive jurisdiction (i) to determine the dates
on which, or the time periods during which, the Option may be exercised,
(ii) to determine the purchase price of the shares subject to each Option
in accordance with Section 8 of the Plan and (iii) to prescribe the form,
which shall be consistent with the Plan, of the instrument evidencing any
Options granted under the Plan.
(d) Neither anything contained in the Plan or in any document under the
Plan nor the grant of any Option under the Plan shall confer upon any
Optionee any right to continue as a Director of the Company or limit in any
respect the right of the Company shareholders to terminate the Optionee's
directorship at any time and for any reason.
Appendix C-4
SECTION 10: NON-TRANSFERABILITY OF OPTIONS
No Option granted under the Plan shall be assignable or transferable by the
Optionee other than by will or the laws of descent and distribution, and during
the lifetime of an Optionee the Option shall be exercisable only by such
Optionee.
SECTION 11: TERM AND EXERCISE OF OPTIONS
(a) Each Option granted under the Plan shall terminate on the date which is
10 years after the Grant Date. The Committee at its discretion may provide
further limitations on the exercisability of Options granted under the
Plan. An Option may be exercised only during the continuance of the
Optionee's service as a Director, except as provided in Sections 12 and 13
of the Plan.
(b) A person electing to exercise an Option shall give written notice to
the Company of such election and of the number of shares he or she has
elected to purchase, in such forms as the Committee shall have prescribed
or approved, and shall at the time of exercise tender the full purchase
price of the shares he or she has elected to purchase. The purchase price
shall be paid in full in cash upon the exercise of the Option.
Alternatively, in the Committee's sole discretion, an Optionee may exercise
his or her Option (i) by tendering to the Company shares of Stock owned by
him or her, based on that Stock's Fair Market Value at the date of exchange
or (ii) via the simultaneous exercise of Stock Options and sale of the
Stock acquired pursuant thereto and having a fair market value equal to the
cash exercise price applicable to his or her Option, with the then fair
market value of such stock to be determined in the same manner as provided
in Section 8 of the Plan with respect to the determination of the fair
market value of Stock on the date an Option is granted; provided, however,
that no exercise will be permitted if the Company or the Committee
concludes that the manner of such exercise would, or would reasonably be
expected to, violate Section 402 of the Sarbanes-Oxley Act.
(c) An Optionee or a transferee of an Option shall have no rights as a
stockholder with respect to any shares covered by his or her Option until
the date the stock certificate is issued evidencing ownership of the
shares. No adjustments shall be made for dividends (ordinary or
extraordinary), whether in cash, securities or other property, or
distributions or other rights, for which the record date is prior to the
date such stock certificate is issued, except as provided in Section 15
hereof.
SECTION 12: TERMINATION OF DIRECTORSHIP
If an Optionee's status as a Director ceases for any reason, any Option granted
to him or her under the Plan shall terminate, and all rights under the Option
shall cease, except:
(a) In the case of a Stock Option held by an Optionee that is not subject
to Total and Permanent Disability, such Stock Option shall terminate 18
months after the termination of the Optionee's status as Director.
(b) In the case of a Stock Option held by an Optionee who is subject to
Total and Permanent Disability, such Stock Option shall terminate upon its
expiration date.
Appendix C-5
(c) In the case of the Optionee's death while serving as a director, such
Stock Option shall terminate eighteen months after the date of death.
(d) The foregoing notwithstanding, no Option shall be exercisable after its
expiration date.
SECTION 13: DEATH OF AN OPTIONEE
If an Optionee dies after ceasing to serve as a Director but within the period
during which he or she could have exercised the Option under Section 12 of the
Plan, then the Option may be exercised by the executors or administrators of the
Optionee's estate, or by any person or persons who have acquired the Option
directly from the Optionee by bequest or inheritance, within a period prescribed
by the Committee after the Optionee's death, except that no Option shall be
exercisable after its expiration date.
SECTION 14: MODIFICATION, EXTENSION AND RENEWAL OF OPTIONS
Subject to the terms and conditions and within the limitations of the Plan, the
Committee may modify, extend or renew outstanding Options granted under the Plan
or accept the surrender of outstanding Options (to the extent not theretofore
exercised) and grant new Options in substitution therefor. Without limiting the
generality of the foregoing, the Committee may grant to an Optionee, if he or
she is otherwise eligible and consents thereto, a new or modified Option in lieu
of an outstanding Option for a number of shares, at an exercise price and for a
term which are greater or lesser than under the earlier Option, or may do so by
cancellation and regrant, amendment, substitution or otherwise, subject only to
the general limitations and conditions of the Plan. The foregoing
notwithstanding, no modification of an Option shall, without the consent of the
Optionee, alter or impair any rights or obligations under any Option theretofore
granted under the Plan.
SECTION 15: CHANGES IN CAPITALIZATION
(a) In the event that the shares of the Company, as presently constituted,
shall be changed into or exchanged for a different number or kind of shares
of stock or other securities of the Company or of another corporation
(whether by reason of merger, consolidation, recapitalization,
reclassification, stock dividend, stock split, combination of shares or
otherwise) or if the number of such shares of stock shall be increased
through the payment of a stock dividend, then, subject to the provisions of
Subsection (c) below, there shall be substituted for or added to each share
of stock of the Company which was theretofore appropriated, or which
thereafter may become subject to an Option under the Plan, the number and
kind of shares of stock or other securities into which each outstanding
share of the stock of the Company shall be so changed or for which each
such share shall be exchanged or to which each such share shall be
entitled, as the case may be. Outstanding Options shall also be
appropriately amended as to price and other terms, as may be necessary to
reflect the foregoing events.
(b) If there shall be any other change in the number or kind of the
outstanding shares of the stock of the Company, or of any stock or other
securities into which such stock shall have been changed, or for which it
shall have been exchanged, and if the Board or the Committee (as the case
may be), shall, in its sole discretion, determine that such change
equitably requires an adjustment in any Option which was theretofore
granted or which may thereafter be granted under the Plan, then such
adjustment shall be made in accordance with such determination.
Appendix C-6
(c) A dissolution or liquidation of the Company or a merger or a
consolidation in which the Company is not the surviving corporation, shall
cause each outstanding Option to terminate, except to the extent that
another corporation may and does in the same transaction assume and
continue the option or substitute its own Options. In either event, the
Board or the Committee (as the case may be) shall have the right to
accelerate the time within which the Option may be exercised.
(d) Fractional shares resulting from any adjustment in Options pursuant to
this Section 15 may be settled as the Board or the Committee (as the case
may be) shall determine.
(e) To the extent that the foregoing adjustments relate to stock or
securities of the Company such adjustments shall be made by the Committee,
whose determination, which has a sound, rational basis, in that respect
shall be final, binding and conclusive. Notice of any adjustment shall be
given by the Company to each holder of an Option which shall have been so
adjusted.
(f) The grant of an Option pursuant to the Plan shall not affect in any way
the right or power of the Company to make adjustments, reclassifications,
reorganizations or changes of its capital or business structure, to merge,
to consolidate, to dissolve, to liquidate or to sell or transfer all or any
part of its business or assets.
SECTION 16: LISTING AND REGISTRATION OF SHARES
(a) No Option granted pursuant to the Plan shall be exercisable in whole or
in part if at any time the Board or the Committee (as the case may be)
shall determine in its discretion that the listing, registration or
qualification of the shares of Stock subject to such Option on any
securities exchange or under any applicable law, or the consent or
approval of any governmental regulatory body, is necessary or desirable
as a condition of, or in connection with, the granting of such Option
or the issue of shares thereunder, unless such listing, registration,
qualification, consent or approval shall have been effected or obtained
free of any conditions not acceptable to the Board.
(b) If a registration statement under the Securities Act of 1933 with
respect to the shares issuable upon exercise of any Option granted under
the Plan is not in effect at the time of exercise, as a condition of the
issuance of the shares the person exercising such Option shall give the
Committee a written statement, satisfactory in form and substance to the
Committee, that he or she is acquiring the shares for his or her own
account for investment and not with a view to their distribution. The
Company may place upon any stock certificate for shares issuable upon
exercise of such Option the following legend or such other legend as the
Committee may prescribe to prevent disposition of the shares in violation
of the Securities Act of 1933 or other applicable law:
Appendix C-7
THE SHARES REPRESENTED BY THIS CERTIFICATE HAVE NOT BEEN REGISTERED
UNDER THE SECURITIES ACT OF 1933 (THE "ACT") AND MAY NOT BE SOLD,
PLEDGED, HYPOTHECATED OR OTHERWISE TRANSFERRED OR OFFERED FOR SALE IN
THE ABSENCE OF AN EFFECTIVE REGISTRATION STATEMENT WITH RESPECT TO
THEM UNDER THE ACT OR A WRITTEN OPINION OF COUNSEL FOR THE COMPANY
THAT REGISTRATION IS NOT REQUIRED.
SECTION 17: MISCELLANEOUS
The Plan shall be administered in the State of New York and the validity,
construction, interpretation, administration and effect of the Plan shall be
determined solely in accordance with the laws of that State.
IN WITNESS WHEREOF, the Company has caused this Amendment and
Restatement of the Plan to be executed on this _____ day of __________, 2004.
TRUSTCO BANK CORP NY
By:
-------------------------------------
Title
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Appendix C-8
APPENDIX D
2004 STOCK OPTION PLAN
WHEREAS, TrustCo Bank Corp NY (the "Company") desires to establish a
stock option plan;
NOW, THEREFORE, TrustCo Bank Corp NY does hereby establish the 2004
TrustCo Bank Corp NY Stock Option Plan as follows:
SECTION 1: PURPOSE
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This 2004 TrustCo Bank Corp NY Stock Option Plan (the "Plan") has been
established by TrustCo Bank Corp NY to advance the interests of the Company and
its stockholders by providing to certain key employees an opportunity to acquire
equity ownership in the Company and the incentive advantages inherent in that
equity ownership.
SECTION 2: DEFINITIONS
When capitalized and used in this Plan, each of the following terms or
phrases has the indicated meaning, unless a different meaning is clearly implied
by the content:
"Adoption Date"means the date this plan is duly adopted by the Board.
"Board" means the Board of Directors of TrustCo Bank Corp NY.
"Code" means the Internal Revenue Code of 1986, as amended.
"Committee" means the Committee to be appointed by the Board
from time to time and to consist of three or
more members of the Board who have not been
eligible to receive options under the Plan at
any time within a period of one year immediately
preceding the date of their appointment to such
Committee.
"Company" means TrustCo Bank Corp NY and its Subsidiaries.
"Disability" means a Participant's termination of employment
by the Company or a Participating Subsidiary by
reason of his permanent and total disability, as
defined in Code Section 22(e)(3).
"Eligible means any executive or other key
Employee" managerial employee of the Company or any
Participating Subsidiary who has been designated
by the Board as eligible to participate in the
Plan and who is a full-time, salaried employee
of the Company, provided he is so employed at
the date any Stock Option is granted to him.
Appendix D-1
"Fair means the closing price for shares of Company common stock
Market on the applicable date as reported on The Nasdaq Stock
Value" Market or such other system as may supersede it, and, if
no such price is reported for the day of grant, the Fair Market
Value shall be determined by reference to such price on the next
preceding day on which such price was reported. If the Stock is
listed on an established stock exchange or exchanges, the Fair
Market Value shall be deemed to be the closing price for shares
of Company common stock on the applicable date on such stock
exchange or exchanges or, if no sale of Stock has been made on
any stock exchange that day, the Fair Market Value shall be
determined by reference to such price for the next preceding day
on which a sale occurred. In the event that no such price is
available, then the Fair Market Value shall be determined by the
Committee in good faith. The purchase price shall be subject to
adjustment only as provided in Section 9 of the Plan.
"Incentive means an option granted to a Participant under this Plan to
Stock purchase the Stock, which Option" is designated as an
Option" Incentive Stock Option and which satisfies the requirements
of Code ss.422, as amended.
"Nonqualified means an option granted to a Participant under this Plan
Stock to purchase the Stock and which is not an Incentive Stock Option.
Option"
"Option means the written agreement executed
Agreement" between the Participant and the Company
evidencing the award of Stock Options under this
Plan, as more particularly described in Section 7.
"Participant" means any Eligible Employee who has been awarded
any Stock Option(s) under this Plan and his
heirs, legatees, or personal representatives who
may succeed to his interests under any Option
Agreement at his death.
"Participating means a Subsidiary some or all of
Subsidiary" whose employees have been designated as Eligible
Employees by the Board.
"Plan" means the 2004 TrustCo Bank Corp NY Stock Option Plan as
it may be amended from time to time.
"Shareholder- means any Eligible Employee who at the time an
Employee" Incentive Stock Option is to be granted to him
under this Plan owns (within the meaning of Code
Section 422(b)(6) and (c)(5)) more than 10% of
the combined voting power of all classes of the
Stock.
"Stock" means shares of the common stock of TrustCo Bank
Corp NY, which may be either authorized but
unissued shares or treasury shares.
Appendix D-2
"Stock means a right, granted to a Participant concurrently with
Appreciation the grant of a Nonqualified Stock Option, to receive a
Right" cash payment from the Company upon the partial or complete
cancellation of that option by a Participant.
Each Option Agreement may provide that the
Participant may from time to time elect to
cancel all or any portion of the Option then
subject to exercise, in which event the
Company's obligation in respect of such Option
may be discharged by payment to the Participant
of an amount in cash equal to the excess, if
any, of the Fair Market Value at the time of
cancellation of the shares subject to the Option
or the portion thereof so cancelled, over the
aggregate purchase price for such shares as set
forth in the Option Agreement. In the event of
such a cancellation, the number of shares as to
which such Option was cancelled shall not become
available for use under the Plan.
"Stock Option" or "Option" means a right granted under
this Plan to purchase Stock, including a
Nonqualified Stock Option or an Incentive Stock
Option.
"Subsidiary" means a corporation of which stock possessing
50% or more of the total combined voting power
of all classes of its stock entitled to vote
generally in the election of directors is owned
in the aggregate by TrustCo Bank Corp NY
directly or indirectly through one or more
Subsidiaries.
SECTION 3: PLAN ADMINISTRATION
The Plan is to be administered by the Committee except as otherwise
provided in the Plan. Subject to all other Plan provisions, the Committee is
expressly empowered to:
1. select the Eligible Employees who are to receive Stock Options and Stock
Appreciation Rights under this Plan from time to time and grant those Options
and Stock Appreciation Rights;
2. determine the time(s) at which Stock Options and Stock Appreciation
Rights are to be granted;
3. determine the number of shares of Stock to be subject to a Stock Option
granted to any Participant;
4. determine the option price and term of each Stock Option granted under
this Plan (including whether it is to be an Incentive Stock Option or
Nonqualified Stock Option) and all other terms and conditions to be included in
the Option Agreement relating to any Stock Options under this Plan;
Appendix D-3
5. determine the duration and purposes of leaves of absence which may be
granted to a Participant without constituting a termination of employment or
service for purposes of the Plan;
6. determine all matters of interpretation of the Plan and any Option
Agreement, and the Committee's decisions shall have a sound, rational basis;
7. determine, in its sole discretion, whether (i) the Company is to accept
Stock previously acquired by a Participant as payment of the option price for
Stock Options granted under this Plan or (ii) the Company will permit payment
via the simultaneous exercise of Stock Options and sale of the Stock acquired
pursuant thereto; provided, however, that no exercise will be permitted if the
Company or the Committee concludes that the manner of such exercise would, or
would reasonably be expected to, violate Section 402 of the Sarbanes-Oxley Act;
8. prescribe, amend and rescind all rules and regulations relating to the
Plan and its operations;
9. in the event of the Company's or a Participating Subsidiary's merger,
consolidation, dissolution or liquidation, accelerate the exercise date and
expiration date for any unexercised Stock Options then outstanding; and
10. make all other determinations and decisions and take all further
actions deemed necessary or advisable for the Plan's administration.
Notwithstanding any conflicting Plan provision, the Board reserves the
right, by written resolution duly adopted by the Board, to terminate from time
to time any and all powers delegated to the Committee by the express Plan
provisions and, in that event, those Committee powers so terminated by the Board
shall revert to and be fully exercisable by the Board to the same extent as they
were exercisable by the Committee, provided that no termination of the
Committee's powers shall be retroactively effective. Any termination of the
Committee's powers under this Plan shall not be deemed a Plan amendment. No
Committee or Board member may participate in the decision to award any Stock
Option or Stock Appreciation Right under this Plan to himself. Neither the Board
nor the Committee may, without the Participant's consent, change the terms and
conditions of any Option Agreement after its execution, except to the extent
that the Agreement may, by its terms, be so amended.
SECTION 4: PLAN EFFECTIVE DATE AND DURATION
This Plan is effective as of the Adoption Date, subject, however, to the
Plan's approval by the Company's shareholders either on or before the Adoption
Date or within the 12-month period following the Adoption Date. If shareholder
approval is not so obtained, all Stock Options, Stock Appreciation Rights and
Option Agreements granted under this Plan shall automatically be null and void,
ab initio. No Stock Option may be granted under this Plan at any date which is
10 years or more after the Adoption Date.
Appendix D-4
SECTION 5: AMENDMENTS AND TERMINATIONS
This Plan may be amended, suspended, terminated or reinstated, in whole or
in part, at any time by the Board; provided, however, that without the approval
of the Company's stockholders, the Board may not:
1. except as provided in Section 9, increase the number of shares of Stock
subject to Stock Options issued under this Plan;
2. extend the maximum period during which a Stock Option may be exercised;
3. extend the maximum period during which Incentive Stock Options may be
granted under this Plan; or
4. change the class of Eligible Employees.
SECTION 6: SHARES SUBJECT TO THE PLAN
1. The total number of shares available for grants of Stock Options under
this Plan is 2,000,000 subject to the adjustments under Section 9. The shares
may be either authorized but unissued shares or treasury shares. If a Stock
Option or a portion thereof expires or terminates for any reason without being
exercised in full, the unpurchased shares covered by the Option are to be
available for future Stock Option grants under this Plan.
2. The maximum aggregate number of shares of Stock with respect to which
Stock Options may be granted in any one fiscal year to any single Employee shall
be 500,000.
SECTION 7: GRANTS OF OPTIONS
1. Nonqualified Stock Options may be granted to any Eligible Employee, at
the time(s) and upon such terms and conditions as may be selected by the
Committee. At the time of grant of a Nonqualified Stock Option, the Committee
may, in its discretion, also grant to the Eligible Employee Stock Appreciation
Rights for the total number of shares subject to that Option. The grant of a
Nonqualified Stock Option and, if appropriate, Stock Appreciation Rights shall
be evidenced by an Option Agreement between the Eligible Employee and the
Company containing any terms and conditions specified by the Committee, but
including the terms described in Section 8.
2. Incentive Stock Options may be granted to any Eligible Employee, at the
time(s) and upon such terms and condition as may be selected by the Committee,
subject, nevertheless to the following:
(a) To the extent the aggregate Fair Market Value, determined at the
time the Incentive Stock Option is granted, of the shares with respect
to which Incentive Stock Options are exercisable for the first time by
an Eligible Employee during any calendar year (under all stock option
plans of the Company and its Subsidiaries to which the provisions of
Section 422 of the Code apply) exceeds $100,000, such Option shall be
treated as a Nonqualified Stock Option.
Appendix D-5
(b) The grant shall be evidenced by an Option Agreement between the
Company and the Eligible Employee containing any terms and conditions
specified by the Committee, except that those terms and conditions
must conform with Section 8 and must be consistent with the
requirements for an "incentive stock option" as described in Code
Section 422(b).
SECTION 8: TERMS OF OPTIONS AGREEMENT
All Option Agreements issued under this Plan must include terms that are
consistent with the following:
1. The Participant shall be entitled to purchase the number of shares
subject to the Stock Option, upon his exercise of that Option, at a price no
less than 100% of the Stock's Fair Market Value at the date of the grant;
provided, however, that in the case of an Incentive Stock Option granted to a
Shareholder-Employee, the option price is to be no less than 110% of that Fair
Market Value.
2. At the option's exercise, the option price may be paid in cash or cash
equivalent-that is, by certified check, bank draft or postal or express money
orders made payable to the Company's order in U.S. dollars. Alternatively, in
the Committee's sole discretion, the option price may be paid, in whole or in
part, by the Participant's exchange of Stock previously acquired by him, based
on that Stock's Fair Market Value at the date of exchange or via the
simultaneous exercise of Stock Options and sale of the Stock acquired pursuant
thereto; provided, however, that no exercise will be permitted if the Company or
the Committee concludes that the manner of such exercise would, or would
reasonably be expected to, violate Section 402 of the Sarbanes-Oxley Act.
However, no Stock may be accepted in payment of the option price upon exercise
of an Incentive Stock Option, if that Stock was acquired by the Participant's
previous exercise of an Incentive Stock Option unless that Stock has been held
by the Participant for more than two years after the date that previous Option
was granted and more than one year after the date that previous Option was
exercised.
3. The Option may not be exercisable after the earlier of the following
dates:
(a) If (i) the Option is an Incentive Stock Option but the Participant
is not a Shareholder-Employee at the date of grant, or (ii) the Option
is not an Incentive Stock Option, the date 10 years after the date of
grant;
(b) If the Participant is a Shareholder-Employee at the date of grant
and the Option is an Incentive Stock Option, the date five years after
the date of grant;
(c) If the Participant's employment terminates for reasons other than
his death or Disability or retirement, the date three months after the
date his employment terminates;
(d) If the Participant terminates employment as a result of Disability
or retirement, the date described in Item 3(a) or 3(b), whichever is
applicable;
Appendix D-6
(e) If the Participant dies, the date prescribed by the Committee,
except that no Option shall be exercisable after the date described in
Item 3(a) or 3(b) of Section 8, whichever is applicable.
If the Option is an Incentive Stock Option and the Participant's employment
terminates due to Disability or retirement, the tax treatment available pursuant
to Code Section 422 upon the exercise of an Incentive Stock Option will not be
available to a Participant who exercises any Incentive Stock Option more than
(a) three months after the date of the termination of employment due to
retirement or (b) twelve months after the date of termination of employment due
to Disability. If the Option is an Incentive Stock Option and the Participant
dies, the tax treatment available pursuant to Code Section 422 upon the exercise
of an Incentive Stock Option will not be available to the Participant's estate
or any person who acquires the Option by bequest or inheritance or by reason of
the death of the Participant unless the Participant was eligible for such tax
treatment at the time of his death.
Notwithstanding the foregoing, the Committee, in its discretion, may
further limit the period during which all or any portion of a Stock Option may
be exercised and may accelerate the time at which an Option maybe exercised.
4. Acceleration and the immediate right to exercise options in full will
occur upon a Change in Control of the Company, which is defined to include any
one or more the following:
o (a) any individual, corporation (other than TrustCo Bank Corp NY or
Trustco Bank hereinafter collectively referred to as the "Companies"),
partnership, trust, association, pool, syndicate, or any other entity
or group of persons acting in concert becomes the beneficial owner, as
that concept is defined in Rule 13d-3 promulgated by the Securities
and Exchange Commission under the Securities Exchange Act of 1934, of
securities of either of the Companies possessing 20% or more of the
voting power for the election of directors of either of the Companies;
or
o (b) there shall be consummated any consolidation, merger or other
business combination involving either of the Companies or the
securities of either of the Companies in which holders of voting
securities immediately prior to such consummation own, as a group,
immediately after such consummation, voting securities of either of
the Companies (or, if either of the Companies does not survive such
transaction, voting securities of the entity or entities surviving
such transaction) having 60% or less of the total voting power in an
election of directors of either of the Companies (or such other
surviving entity or entities); or
o (c) during any period of two consecutive years, individuals who at
the beginning of such period constitute the directors of either of the
Companies cease for any reason to constitute at least a majority
thereof unless the election, or nomination for election by either of
the Companies' shareholders, of each new director of either of the
Companies was approved by a vote of at least two-thirds of the
directors of either of the Companies then still in office who were
directors of either of the Companies at the beginning of any such
period; or
Appendix D-7
o (d) removal by the stockholders of all or any of the incumbent
directors of either of the Companies other than a removal for cause;
or
o (e) there shall be consummated at any sale, lease, exchange or other
transfer (in one transaction or a series of related transactions) of
all, or substantially all, of the assets of either of the Companies to
a party which is not controlled by or under common control with either
of the Companies; or
o (f) an announcement of any of the events described in paragraphs (a)
through (e) above, including but not limited to a press release,
public statement or filing with federal or state regulators.
Upon exercise of an Option during the 30-day period prior to the
anticipated date of consummation of a Change in Control, the Participant
exercising the Option may, in lieu of the receipt of Stock upon the exercise of
the Option, elect by written notice to the Company to receive an amount in cash
equal to the excess of the aggregate Value (as defined below) of the shares of
Stock covered by the Option or portion thereof surrendered determined on the
date the Option is exercised, over the aggregate exercise price of the Option
(such excess is referred to herein as the "Aggregate Spread") which amount, in
the event of a Change in Control as described in (f) above, will be paid no
later than 15 days prior to the date of consummation of such Change in Control
and such election may be revoked up to that date; provided, however, and
notwithstanding any other provision of this Plan, if the end of such 30-day
period prior to the anticipated date of consummation of a Change in Control is
within six months of the date of grant of an Option held by a Participant who is
an officer of the Company (for purposes of Section 16(b) of the Exchange Act),
such Option shall be canceled in exchange for a cash payment to the Participant
equal to the Aggregate Spread on the day which is six months and one day after
the date of grant of such Option. As used in this Section 12(a)(iii) the term
"Value" means the higher of (i) the highest Fair Market Value during the 30-day
period prior to the anticipated date of consummation of a Change in Control, and
(ii) if the Change in Control is the result of a transaction or series of
transactions described in paragraphs (a) or (b) above, the highest price per
share of the Stock paid in such transaction or series of transactions (which in
the case of paragraph (b) shall be the highest price per share of the Stock as
reflected in a Schedule 13D by the person having made the acquisition). In the
event a payment is made to a Participant as the result of an announcement
constituting a Change in Control and the transaction described in such
announcement is not consummated, such payment shall be promptly repaid to the
Company. In the event of repayment, the Company will pay each Participant a "tax
gross-up payment" in respect of any taxes incurred by the Participant with
respect to the amount that has been repaid. For purposes of this Section, the
term "tax gross-up payment" means an amount such that, after the payment of
taxes on such tax gross-up payment, there remains a balance sufficient to pay
the taxes being reimbursed. For purposes of this Section, the term "taxes"
includes taxes, penalties and interest imposed by any taxing authority.
Appendix D-8
5. The Stock Option(s) and any related Stock Appreciation Rights may be
exercised during such Participant's lifetime, only by the Participant and, after
his death, only by his heirs legatees or personal representatives who succeed to
his interest under the Option Agreement. The Option Agreement, the Stock Options
and the Stock Appreciation Rights issued under this Plan shall not be
transferable by the Participant other than by will or by the laws of descent and
distribution; provided, however, in addition to non-transferable Stock Options,
the Committee may grant Nonqualified Stock Options that are transferable,
without payment of consideration, to (i) revocable trusts for the benefit of
immediate family members which qualify as grantor trusts for Federal income tax
purposes, (ii) by gift to immediate family members, and (iii) to partnerships
whose only partners are immediate family members. The Committee may also amend
outstanding Nonqualified Stock Options to provide for such transferability.
Notwithstanding the foregoing, in the event that a transferable Nonqualified
Stock Option is transferred as permitted herein, such Nonqualified Stock
Option(s) may be exercised by such transferee. The transferee of a transferable
Nonqualified Stock Option is subject to all conditions applicable to the
transferable Nonqualified Stock Option prior to its transfer.
6. To the extent the aggregate Fair Market Value (determined at the time
the Option is granted) of the stock with respect to which Incentive Stock
Options are exercisable for the first time by such individual during any
calendar year (under all such plans of the individual's employer corporation and
its parent and subsidiary corporation) exceeds $100,000, such Option shall be
treated as a Nonqualified Stock Option.
7. If a Participant's employment terminates by his death, Disability or
retirement, the exercise of each Option shall accelerate and become exercisable
in full upon such termination, and shall remain exercisable throughout the
period permitted for exercise as described in Item 3 of this Section 8.
8. If a Participant dies during the period which he or she could have
exercised an Option under Item 3 of Section 8 of the Plan, then the Option may
be exercised by the executors or administrators of the Participant's estate, or
by any person or persons who may have acquired the Option, directly from the
Participant by bequest or inheritance within a period prescribed by the
Committee after the Participant's death, except that no Option shall be
exercisable after its expiration date as defined in Item 3(a) or 3(b) of Section
8, whichever is applicable.
SECTION 9: RECAPITALIZATION
The number of shares of Stock subject to this Plan, the number of shares of
Stock covered by each outstanding Option (and any corresponding Stock
Appreciation Rights), and the price per share in each Option, are to be
proportionately adjusted for any increase or decrease in the number of issued
shares of Stock resulting from a subdivision or consolidation of shares or the
payment of a stock dividend (but only on the Company's common stock) or any
other increase or decrease in the number of those shares effected without
receipt of consideration by the Company.
Appendix D-9
Subject to any required action by the Stockholders if the Company shall be
the surviving corporation in any merger or consolidation, each outstanding Stock
Option (and any corresponding Stock Appreciation Rights) shall pertain to and
apply to the securities to which a holder of the number of shares of stock
subject to that Option would have been entitled. A dissolution or liquidation of
the Company, a proposed sale of substantially all of the assets of the Company,
or a merger or consolidation in which the Company is not the surviving entity,
shall cause each outstanding Option (and any corresponding stock Appreciation
Rights) to terminate as of a date to be fixed by the Board; provided that no
less than 30 days written notice of the date so fixed shall be given to each
Optionee, and each Optionee shall have the right, during the period of 30 days
preceding such termination, to exercise his option as to all or any part of the
shares covered thereby, including shares as to which such option would not
otherwise be exercisable, unless the parties to the transaction agree to
substitute or assume the options.
The foregoing adjustments shall be made by the Committee. Fractional shares
resulting from any adjustment in options pursuant to this Section 9 may be
settled as the Committee or the Board (as the case may be) shall determine.
SECTION 10: GOVERNMENT AND OTHER REGULATIONS
No Option shall be exercisable, no Stock shall be issued, no certificate
for shares of Stock shall be delivered, and no payment shall be made under this
Plan except in compliance with all applicable federal and state laws and
regulations. The Company shall have the right to rely on the opinion of its
counsel as to such compliance. Any share certificate issued to evidence Stock
for which an Option is exercised may bear such legends and statements as the
Committee may deem advisable to assure compliance with federal and state laws
and regulations. No Option shall be exercisable, no Stock shall be issued, no
certificate for shares shall be delivered, and no payment shall be made under
this Plan until the Company has obtained such consent or approval as the
Committee may deem advisable from regulatory bodies having jurisdiction over
such matters.
SECTION 11: INDEMNIFICATION OF COMMITTEE
In addition to such other rights of indemnification that they may have as
officers or directors, the Committee members shall be indemnified by the Company
against the reasonable expenses, including attorneys' fees actually and
necessarily incurred in connection with the Plan's administration and the
defense of any action, suit, or proceeding, or in connection with any appeal
therein, to which they or any of them may be a party by reasons of any action
taken or failure to act under or in connection with the Plan or any Option or
Stock Appreciation Right granted thereunder. The Committee members are also to
be indemnified against all amounts paid by them in settlement thereof (provided
that settlement is approved by independent legal counsel selected by the
Company) or paid by them in satisfaction of a judgment in any such action, suit
or proceeding, except in relation to matters as to which it shall be adjudged in
such action, suit or proceeding that such Committee member is liable for gross
negligence or willful misconduct in the performance of his/her duties; provided
that within 60 days after institution of any such action, suit or proceeding a
Committee member shall in writing offer the Company the opportunity, at its own
expense, to handle and defend the same.
Appendix D-10
SECTION 12: MISCELLANEOUS
The adoption of this Plan, its operation, or any documents describing or
referring to this Plan (or any part thereof) shall not confer upon any employee
any right to continue in the employ of the Company or in any way affect any
right and power of the Company to terminate the employment of any employee at
any time with or without assigning a reason thereof.
This Plan, insofar as it provides for grants, shall be unfunded, and the
Company shall not be required to segregate any assets that may at any time be
represented by grants under the Plan. Any liability of the Company to any person
with respect to any grant under this Plan shall be based solely upon any
contractual obligations which may be created pursuant to this Plan. No such
obligation of the Company shall be deemed to be secured by any pledge of, or
other encumbrance on, any property of the Company.
SECTION 13: WITHHOLDING
The Company shall deduct from any payment, or otherwise collect from the
recipient, any taxes required to be withheld by federal, state or local
governments in connection with any Stock Option. The recipient may elect,
subject to approval by the Committee, to have shares of Stock withheld by the
Company in satisfaction of such taxes, or to deliver other shares of stock owned
by the recipient in satisfaction of such taxes. The number of shares to be
withheld or delivered shall be calculated by reference to the Fair Market of the
appropriate class or series of Stock on the date that such taxes are determined.
The Plan shall be administered in the State of New York and the validity,
construction, interpretation, administration and effect of the Plan shall be
determined solely in accordance with the laws of that State.
IN WITNESS WHEREOF, the Company has caused this Plan to be adopted on this
_____ day of __________, 2004.
TRUSTCO BANK CORP NY
By:
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Title
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Appendix D-11
APPENDIX E.
Article VI - CERTIFICATE OF INCORPORATION
Directors; Election and Classification
The following is the text of Article VI of TrustCo's Amended and Restated
Certificate of Incorporation, as currently in effect:
6. The entire Board of Directors, consisting of not less than seven (7)
members and not more than twenty (20) members, shall be divided into three
(3) classes of not less than two (2) members each, which classes are hereby
designated as Class A, Class B and Class C. The number of directors of
Class A shall equal one-third (1/3) of the total number of directors as
determined in the manner provided in the Bylaws (with any fractional
remainder to count as one); the number of directors of Class B shall equal
one-third (1/3) of said total number of directors (or the nearest whole
number thereto); and the number of Directors in Class C shall equal said
total number of directors minus the aggregate number of Directors in
Classes A and B. At the election of the first Board of Directors, the class
of each of the members then elected shall be designated. The term of office
of each member then designated as a Class A director shall expire at the
annual meeting of shareholders next ensuing, that of each member then
designated as a Class B director at the annual meeting of shareholders one
year thereafter, and that of each member then designated as a Class C
director at the annual meeting of shareholders two years thereafter. At
each annual meeting of shareholders held after the election and
classification of the first Board of Directors, directors to succeed those
whose terms expire at such annual meeting shall be elected to hold office
for a term expiring at the third succeeding annual meeting of shareholders
and until their respective successors are elected and have qualified or
until their respective earlier displacement from office by resignation,
removal or otherwise.
The Board of Directors of the Corporation shall have the authority to
establish from time to time the exact number of directors, as shall be set forth
in resolutions that may be adopted by the Board of Directors.
The following is the text of Article VI of TrustCo's Amended and Restated
Certificate of Incorporation, as proposed to be amended:
6. The entire Board of Directors, consisting of not less than five (5)
members and not more than fifteen (15) members, shall be divided into three
(3) classes of not less than two (2) members each, which classes are hereby
designated as Class A, Class B and Class C. The number of directors of
Class A shall equal one-third (1/3) of the total number of directors as
determined in the manner provided in the Bylaws (with any fractional
remainder to count as one); the number of directors of Class B shall equal
one-third (1/3) of said total number of directors (or the nearest whole
number thereto); and the number of Directors in Class C shall equal said
total number of directors minus the aggregate number of Directors in
Classes A and B. At the election of the first Board of Directors, the class
of each of the members then elected shall be designated. The term of office
of each member then designated as a Class A director shall expire at the
annual meeting of shareholders next ensuing, that of each member then
designated as a Class B director at the annual meeting of shareholders one
year thereafter, and that of each member then designated as a Class C
director at the annual meeting of shareholders two years thereafter. At
each annual meeting of shareholders held after the election and
classification of the first Board of Directors, directors to succeed those
whose terms expire at such annual meeting shall be elected to hold office
for a term expiring at the third succeeding annual meeting of shareholders
and until their respective successors are elected and have qualified or
until their respective earlier displacement from office by resignation,
removal or otherwise.
Appendix E-1
The Board of Directors of the Corporation shall have the authority to
establish from time to time the exact number of directors, as shall be set forth
in resolutions that may be adopted by the Board of Directors.
Appendix E-2
APPENDIX F
TRUSTCO BANK CORP NY
PROXY FOR ANNUAL MEETING OF SHAREHOLDERS
MAY 17, 2004
The Board of Directors recommends a vote "FOR" proposals 1 through 5 below.
1 a. Election of Joseph A. Lucarelli and Robert A. McCormick
as directors for three-year terms.
[ ] FOR ALL
[ ] WITHHELD FOR ALL
[ ] FOR ALL EXCEPT the following nominees:___________________________
1 b. Election of Anthony J. Marinello, M.D.; Ph.D. for one-year term.
[ ] FOR
[ ] WITHHELD
2. Adoption of the 2004 TrustCo Bank Corp NY Directors Stock Option Plan.
[ ] FOR
[ ] WITHELD
[ ] ABSTAIN
3. Adoption of the 2004 TrustCo Bank Corp NY Stock Option Plan.
[ ] FOR
[ ] WITHELD
[ ] ABSTAIN
4. Adoption of an amendment to TrustCo's Amended and Restated Certificate of
Incorporation to change the minimum and maximum numbers of directors.
[ ] FOR
[ ] WITHELD
[ ] ABSTAIN
5. Ratification of the Appointment of KPMG LLP as Independent Auditors for 2004.
[ ] FOR
[ ] WITHELD
[ ] ABSTAIN
SPECIAL NOTES
[ ] I plan to attend meeting. [ ] I plan to bring a guest.
[ ] Comments on reverse side
SIGNATURES_________________________________DATE_______________, 2004
Please sign and date this proxy card exactly as your name(s) appears above and
return it promptly whether or not you plan to attend the meeting. If signing for
a corporation or partnership or as an agent, attorney or fiduciary, indicate the
capacity in which you are signing. If you do attend the meeting and decide to
vote by ballot, such vote will supersede this proxy.
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS OF TRUSTCO BANK CORP
NY FOR THE ANNUAL MEETING OF SHAREHOLDERS TO BE HELD AT THE GLEN SANDERS
MANSION, ONE GLEN AVENUE, SCOTIA, NEW YORK 12302, ON MAY 17, 2004.
The undersigned hereby appoints M.Norman Brickman and William F. Terry, and each
of them, the proxy or proxies of the undersigned, with full power of
substitution, to vote all shares of common stock of TrustCo Bank Corp NY which
the undersigned is entitled to vote at the Annual Meeting, and at any
adjournments or postponements thereof.
THIS PROXY WILL BE VOTED AS DIRECTED, BUT IF NO DIRECTION IS INDICATED, IT WILL
BE VOTED FOR ALL THE NOMINEES LISTED IN PROPOSAL 1A AND 1B AND FOR PROPOSALS
2,3,4,AND 5 AND IN THE DISCRETION OF THE PROXIES ON SUCH OTHER MATTERS AS MAY
PROPERLY COME BEFORE THE ANNUAL MEETING OR ANY ADJOURNMENTS OR POSTPONEMENTS
THEREOF.
Please sign and date this proxy card on the reverse side and mail promptly in
the enclosed postage-paid envelope. If you do not sign and return a proxy or
attend the meeting and vote by ballot, your shares cannot be counted.
Comments:______________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
(If you have written in the above space, please mark the "Comments" box on the
oher side of this card.)
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