UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 

SCHEDULE 14A

Proxy Statement Pursuant to Section 14(a) of

the Securities Exchange Act of 1934 (Amendment No.          )

 

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Soliciting Material under §240.14a-12

 

Orchids Paper Products Company
(Name of Registrant as Specified In Its Charter)
 
 (Name of Person(s) Filing Proxy Statement, if other than the Registrant)

 

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Notice of 2013

Annual Meeting

and

Proxy Statement

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 

 

Orchids Paper Products Company

4826 Hunt Street

Pryor, Oklahoma 74361

 

April 9, 2013

 

Dear Stockholder:

 

You are cordially invited to attend the annual meeting of stockholders of Orchids Paper Products Company to be held at the Ambassador Hotel located at 1324 South Main Street, Tulsa, Oklahoma 74119 on Thursday, May 16, 2013, at 8:30 a.m. Central Time.

 

At the meeting you will be asked to: (1) elect six directors; (2) ratify the appointment of HoganTaylor LLP as the Company’s independent registered public accounting firm for 2013; (3) vote to amend the Company’s Certificate of Incorporation and Bylaws, and (4) transact such other business as may properly come before the meeting.

 

The formal Notice of Annual Meeting of Stockholders and Proxy Statement accompanying this letter provide detailed information concerning matters to be considered and acted upon at the meeting.

 

Your vote is important. I urge you to vote as soon as possible, whether or not you plan to attend the annual meeting. Regardless of whether you expect to attend the annual meeting, you may vote by completing, signing, dating and mailing the proxy card.

 

Thank you for your continued support of Orchids Paper Products Company.

     
    Sincerely,

 

 

 

 

 

 

 

Robert A. Snyder

President and Chief Executive Officer

 

 
 

 

ORCHIDS PAPER PRODUCTS COMPANY

4826 Hunt Street

Pryor, Oklahoma 74361

 

NOTICE OF ANNUAL MEETING OF STOCKHOLDERS

May 16, 2013

 

The 2013 annual meeting of Stockholders of ORCHIDS PAPER PRODUCTS COMPANY, a Delaware corporation (the “Company”), will be held at the Ambassador Hotel located at 1324 South Main Street, Tulsa, Oklahoma 74119 on Thursday, May 16, 2013, at 8:30 a.m. Central Time (the “meeting”) to consider and act upon the following matters:

 

1. to elect six directors for one-year terms expiring at the conclusion of the Company’s annual meeting in 2014;

 

2. to ratify the appointment of HoganTaylor LLP as the Company’s independent registered public accounting firm for 2013; and

 

3. to vote on a proposal to amend the Company’s Certificate of Incorporation and Bylaws to permit holders of 25% or more of the Company’s voting stock to call a special meeting of stockholders.

 

At the meeting, stockholders will also transact such other business as may properly come before the meeting or any adjournments thereof.

 

The Board of Directors recommends that you vote “FOR” each of the directors nominated under Proposal 1, “FOR” Proposal 2 and “FOR” Proposal 3.

 

Only stockholders of record at the close of business on April 2, 2013, are entitled to notice of and to vote in person or by proxy at the meeting. At least ten days prior to the meeting, a complete list of stockholders entitled to vote will be available for inspection by any stockholder for any purpose germane to the meeting, during ordinary business hours, at the office of the Secretary of the Company at 4826 Hunt Street, Pryor, Oklahoma 74361. As a stockholder of record, you are cordially invited to attend the meeting in person. Regardless of whether you expect to be present at the meeting, please complete, sign and date the enclosed proxy and mail it promptly in the enclosed envelope. Returning the enclosed proxy will not affect your right to vote in person if you attend the meeting.

 

The enclosed proxy solicitation material is being mailed to stockholders on or about April 9, 2013, with a copy of the Company’s Annual Report, which includes financial statements for the year ended December 31, 2012 and the Company’s independent registered public accounting firm’s report thereon.

 

     
    By Order of the Board of Directors

 

 

 

 

 

 

   

 

 

   

Keith R. Schroeder

Chief Financial Officer and Secretary

 

Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to Be Held on May 16, 2013: The proxy statement and annual report to stockholders are available at http://www.orchidspaper.com by selecting “Investors” or “Investor Resources”.

 
Even though you may plan to attend the meeting in person, please execute the enclosed proxy card and mail it promptly. A return envelope (which requires no postage if mailed in the United States) is enclosed for your convenience. Should you attend the meeting in person, you may revoke your proxy and vote in person.

 

 
 

 

Table of Contents

 

     

 

 

  Page
PROXY STATEMENT   1
ABOUT THE MEETING   1
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS   4
Beneficial Owners of More Than Five Percent   4
Beneficial Ownership of Directors, Director Nominees and Executive Officers   5
PROPOSAL 1 ELECTION OF DIRECTORS   6
The Board of Directors Recommends a Vote “For” the Named Nominees   6
REPORT OF THE AUDIT COMMITTEE   12
REPORT OF THE COMPENSATION COMMITTEE ON EXECUTIVE COMPENSATION   13
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION   14
COMPENSATION DISCUSSION AND ANALYSIS   14
EXECUTIVE COMPENSATION   23
Summary Compensation Table   23
DIRECTORS’ COMPENSATION   27
Summary Board of Directors Compensation   27
AGREEMENTS WITH NAMED EXECUTIVE OFFICERS   28
REVIEW, APPROVAL OR RATIFICATION OF TRANSACTIONS WITH RELATED PERSONS   29
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS   30
PROPOSAL 2 RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM   31
PROPOSAL 3 APPROVAL OF AMENDMENTS TO THE COMPANY’S CERTIFICATE OF INCORPORATION AND BYLAWS PERMITTING STOCKHOLDERS TO CALL SPECIAL MEETINGS   33
STOCKHOLDER PROPOSALS   35
CODE OF ETHICS   35
OTHER MATTERS   35
SOLICITATION OF PROXIES   35
APPENDIX A PROPOSED AMENDMENT TO AMENDED AND RESTATED BYLAWS ORCHIDS PAPER PRODUCTS COMPANY   36
     

  

 
 

 

ORCHIDS PAPER PRODUCTS COMPANY

4826 Hunt Street

Pryor, Oklahoma 74361

2013 ANNUAL MEETING OF STOCKHOLDERS

PROXY STATEMENT

 

This proxy statement is furnished in connection with the solicitation of proxies by the Board of Directors of Orchids Paper Products Company, a Delaware corporation (the “Company”), to be voted at the 2013 annual meeting of Stockholders of the Company (the “annual meeting” or the “meeting”) and any adjournment or postponement of the meeting. The meeting will be held at the Ambassador Hotel located at 1324 South Main Street, Tulsa, Oklahoma 74119 on Thursday, May 16, 2013, at 8:30 a.m. Central Time, for the purposes contained in the accompanying Notice of Annual Meeting of Stockholders and in this proxy statement. This proxy statement and the accompanying proxy will be first sent or given to stockholders on or about April 9, 2013.

 

ABOUT THE MEETING

 

Why Did I Receive This Proxy Statement?

 

Because you were a stockholder of the Company as of April 2, 2013 (the “Record Date”) and are entitled to vote at the annual meeting, the Board of Directors is soliciting your proxy to vote at the meeting.

 

This proxy statement summarizes the information you need to know to vote at the meeting. This proxy statement and form of proxy were first mailed to stockholders on or about April 9, 2013.

 

What Am I Voting On?

 

You are voting on three items:

 

1. The election of six directors for one-year terms expiring at the conclusion of the annual meeting in 2014 (see page 6);

 

2. The ratification of HoganTaylor LLP as the Company’s independent registered public accounting firm for 2013 (see page 31); and

 

3. The proposal to amend the Company’s Certificate of Incorporation and Bylaws to permit holders of 25% or more of the Company’s voting stock to call a special meeting of stockholders (see page 33).

 

How Do I Vote?

 

Stockholders of Record: If you are a stockholder of record, there are two ways to vote:

·by completing and returning your proxy card; or
·by written ballot at the meeting.

 

Street Name Holders: Shares which are held in a brokerage account in the name of the broker are said to be held in “street name.” If your shares are held in street name, you should follow the voting instructions provided by your broker. You may complete and return a voting instruction card to your broker, or, in many cases, your broker may also allow you to vote via the telephone or internet. Check your proxy card for more information. If you hold your shares in street name and wish to vote at the meeting, you must obtain a legal proxy from your broker and bring that proxy to the meeting.

 

What Are the Voting Recommendations of the Board of Directors?

 

Proposal 1. The Board of Directors recommends voting “FOR” each of the directors nominated under Proposal 1.

 

Proposal 2. The Board of Directors recommends voting “FOR” ratification of the appointment of HoganTaylor LLP as the Company’s independent registered public accounting firm for the year ending December 31, 2013.

 

Proposal 3. The Board of Directors recommends voting “FOR” the proposal to amend the Company’s Certificate of Incorporation and Bylaws to permit holders of 25% or more of the Company’s voting stock to call a special meeting of stockholders.

 

Unless you give contrary instructions on your proxy card, the persons named as proxy holders will vote your shares in accordance with the recommendations of the Board of Directors and vote “FOR” Proposals 1, 2 and 3.

1
 

 

Will Any Other Matters Be Voted On?

 

We do not know of any other matters that will be brought before the stockholders for a vote at the annual meeting. If any other matter is properly brought before the meeting, your signed proxy card gives authority to Robert Snyder and Keith Schroeder to vote on such matters in their discretion.


Who Is Entitled to Vote at the Meeting?

 

Only stockholders of record at the close of business on the Record Date are entitled to receive notice of and to participate in the annual meeting. If you were a stockholder of record on that date, you will be entitled to vote all of the shares that you held on that date at the meeting, or any postponements or adjournments of the meeting.

 

If you own shares in street name, you should ask your broker or bank for a legal proxy to bring with you to the meeting. If you do not receive the legal proxy in time, you will not be able to vote your shares at the meeting.

 

How Many Votes Do I Have?

 

You will have one vote for every share of Orchids Paper Products Company common stock you owned on the Record Date.

 

How Many Votes Can Be Cast by All Stockholders?

 

7,774,755 consisting of one vote for each share of Orchids Paper Products Company common stock outstanding, excluding 16,000 unvested shares of restricted common stock outstanding on the Record Date. There is no cumulative voting.

 

How Many Votes Must Be Present to Hold the Meeting?

 

The holders of a majority of the aggregate voting power of Orchids Paper Products Company’s voting common stock outstanding on the Record Date, or 3,887,378 votes, must be present in person, or by proxy, at the meeting in order to constitute a quorum necessary to conduct the meeting. If you vote, your shares will be part of the quorum. We urge you to vote by proxy even if you plan to attend the meeting so that we will know as soon as possible whether a quorum has been achieved. Abstentions and broker non-votes will be counted for the purpose of determining whether a quorum is present.

 

What is a Broker Non-Vote?

 

If your shares are held in “street name” through a broker, bank or other nominee (a “nominee”) and you do not provide voting instructions, your nominee may vote your shares on your behalf only on routine matters, such as the ratification of the selection of the independent registered public accounting firm. The nominee will not be able to vote your shares on matters considered non-routine, for which specific authorization is required under the rules of NYSE MKT. If you do not provide the nominee with voting instructions on a non-routine matter, a “broker non-vote” occurs.

 

Which Proposals Are Considered “Routine” or “Non-routine”?

 

Proposal 2 (ratification of the appointment of the independent registered public accounting firm) is a matter that the Company believes will be designated “routine.”

 

Proposal 1 (election of directors) and Proposal 3 (amendments to Certificate of Incorporation and Bylaws) are matters that the Company believes will be considered “non-routine.”

 

What if I Abstain? How Will Abstentions and Broker Non-Votes Be Counted?

 

Abstentions and broker non-votes will be counted for the purpose of determining the number of shares entitled to vote that are present in person or by proxy and for determining whether a quorum is present.

 

For Proposal 1, abstentions and broker non-votes will not have an effect on the vote.

 

For Proposal 2, abstentions will have the effect of a negative vote, and broker non-votes will not be applicable.

 

For Proposal 3, abstentions and broker non-votes will have the effect of a negative vote.

2
 

 

We encourage you to provide instructions to your brokerage firm by voting your proxy. This action ensures your shares will be voted at the annual meeting.

 

What Vote Is Required to Approve Each Proposal?

 

Proposal 1: The directors will be elected by a plurality vote. This means the six nominees who receive the most affirmative votes of those stockholders present in person or by proxy and entitled to vote at the meeting will be elected to serve as directors.

 

Proposal 2: For the proposal to ratify the appointment of HoganTaylor LLP as the Company’s independent registered public accounting firm, the affirmative vote of the holders of a majority of the shares represented in person or by proxy and entitled to vote on the proposal will be required for approval.

 

Proposal 3: For the proposal to amend the Company’s Certificate of Incorporation and Bylaws to permit holders of 25% or more of the Company’s voting stock to call a special meeting of stockholders, the affirmative vote of at least sixty-six and two-thirds percent (66 2/3%) of all of the outstanding shares will be required for approval.

 

Can I Change My Vote?

 

Yes. Just send in a new proxy card with a later date or send a written notice of revocation to the Company’s Corporate Secretary at the address on the cover of this proxy statement. Also, if you attend the meeting and wish to vote in person, you may request that your previously submitted proxy not be used.

 

When Will There Be Discretionary Voting Authority?

 

If you are the stockholder of record and return a proxy card without indicating your vote, your shares will be voted as follows: (i) to elect each of the directors nominated under Proposal 1; (ii) to ratify the appointment of HoganTaylor LLP as the Company’s independent registered public accounting firm for 2013 and (iii) to amend the Company’s Certificate of Incorporation and Bylaws to permit holders of 25% or more of the Company’s voting stock to call a special meeting of stockholders. If you are the stockholder of record and return a proxy card without indicating your vote, your shares may be voted in accordance with the recommendation of management on any other matter that may properly be brought before the meeting and any adjournment of the meeting. Should a nominee for director become unavailable to serve, the shares will be voted for a substitute designated by the Board of Directors, or for fewer than six nominees if, in the judgment of the proxy holders, such action is necessary or desirable.

 

How Can I Access Orchids Paper Products Company’s Proxy Materials and Annual Report Electronically?

 

This proxy statement and the 2012 annual report are available in the Investor Resources section of the Company’s website, which can be accessed from the Company’s homepage at http://www.orchidspaper.com by selecting “Investors” or “Investor Resources”.

 

Who Will Bear the Cost of Soliciting Proxies?

 

The Company will bear the cost of making solicitations from our stockholders and will reimburse banks and brokerage firms for out-of-pocket expenses incurred in connection with this solicitation. Proxies may be solicited by mail or in person by directors, officers, or employees of the Company.

3
 

 

SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS

 

On the Record Date there were 7,790,755 outstanding shares of the Company’s Common Stock, $0.001 par value per share (the “Common Stock”). The following tables set forth certain information known to us with respect to beneficial ownership of the Company’s Common Stock as of March 1, 2013 by:

 

·each person known by us to own beneficially more than 5% of the Company’s outstanding Common Stock;
·each of the Company’s directors;
·each named executive officer; and
·all of the Company’s directors and executive officers as a group.

 

Beneficial ownership is determined in accordance with the rules of the Securities and Exchange Commission (“SEC”) and generally includes voting or investment power over securities. The tables below include the number of shares underlying options and warrants that are currently exercisable or are exercisable within 60 days of March 1, 2013. With respect to each person, beneficial ownership is therefore based on 7,679,475 shares of common stock outstanding as of March 1, 2013, plus the number of options or warrants held by such person which are currently exercisable or are exercisable within 60 days of March 1, 2013. Shares of Common Stock subject to options and warrants that are currently exercisable or are exercisable within 60 days of March 1, 2013 are considered outstanding and beneficially owned by the person holding the options or warrants for the purposes of computing beneficial ownership of that person and of the directors and executive officers as a group, but are not treated as outstanding for the purpose of computing the percentage ownership of any other person. To our knowledge, except as set forth in the footnotes to this table and subject to applicable community property laws, each person named in the table has sole voting and investment power with respect to the shares set forth opposite such person’s name. Except as otherwise indicated, the address of each of the persons in this table is as follows: c/o Orchids Paper Products Company, 4826 Hunt Street, Pryor, Oklahoma 74361.

 

Beneficial Owners of More Than Five Percent

 
Name of Beneficial Owner   Number of Shares Beneficially Owned    Percent Beneficially Owned 
Hillson Partners LP (1)
     110 North Washington Street, Suite 401
     Rockville, MD 20850
   419,502    5.5%
Michael N. Taglich (2)
     790 New York Avenue
     Huntington, NY 11743
   407,019    5.3%
Robert F. Taglich (3)
     700 New York Avenue
     Huntington, NY 11743
   391,438    5.1%
Edward H. Arnold (4)
     815 Tudor Lane
     Lebanon, PA 17042
   386,472    5.0%

 

 

  

(1) Based solely on a Schedule 13D/A filed with the SEC on April 13, 2012, Hillson Partners LP (“Hillson”) is a Delaware limited partnership. The general partners of Hillson are Hillson Financial Management, Inc. (“HFM”), which is a Maryland corporation, and Hillson Investments LLC (“Investments”), which is a Maryland limited liability company. Daniel H. Abramowitz (“Abramowitz”), a U.S. citizen, is the controlling stockholder, sole director and President of HFM, and is the sole member of Investments. Each of Hillson, HFM, Investments and Abramowitz may be deemed to have shared power to vote or direct the vote of, and shared power to dispose of or direct the disposition of the shares, all of which are held directly by Hillson.
   
(2) Based solely on a Schedule 13G/A filed with the SEC on February 14, 2013.
   
(3) Based solely on a Schedule 13G/A filed with the SEC on February 14, 2013.
   
(4) Based solely on a Schedule 13G/A filed with the SEC on March 26, 2010, Mr. Arnold is the Managing Member of Arnold Holdings, LLC, a Pennsylvania limited liability company, which is the General Partner of Arnold Income Fund, LP, a Delaware limited partnership, and Arnold Venture Fund, LP, a Delaware limited partnership. Arnold Income Fund, L.P. owns 57,634 shares of Common Stock and Arnold Venture Fund, LP owns 167,598 shares of Common Stock. The ownership of Arnold Income Fund, LP and Arnold Venture Fund, LP are included here, but such inclusion shall not be deemed an admission that Mr. Arnold beneficially owns the securities for which he reports shared voting power and shared dispositive power.

 

4
 

   

As of March 1, 2013:        
         
Beneficial Ownership of Directors, Director Nominees and Executive Officers

 

         
Name of Beneficial Owner  Number of Shares Beneficially Owned   Percent Beneficially Owned 
Gary P. Arnold (1)   201,677    2.5%
Robert Snyder (2)   199,934    2.4%
Keith R. Schroeder (3)   177,699    2.2%
Douglas E. Hailey (4)   167,900    2.1%
Jay Shuster (5)   91,124    1.1%
Mark Ravich (6)   83,213    1.0%
John C. Guttilla (7)   37,925    * 
Jeffrey S. Schoen (8)   27,500    * 
Steven R. Berlin (9)   26,900    * 
All directors and executive officers as a group (9 persons)   1,013,872    12.4%

  

* Indicates ownership of less than 1%.

 

(1)Includes 8,750 shares of Common Stock issuable upon exercise of stock options granted under the Stock Incentive Plan held by Mr. Arnold. All of the shares are held in a margin account.
   

(2)Includes 181,334 shares of Common Stock issuable upon exercise of stock options granted under the Stock Incentive Plan held by Mr. Snyder.
   

(3)Includes 169,166 shares of Common Stock issuable upon exercise of stock options granted under the Stock Incentive Plan held by Mr. Schroeder.
   

(4)Includes 23,750 shares of Common Stock issuable upon exercise of stock options granted under the Stock Incentive Plan held by Mr. Hailey. Includes 60,000 shares that are held in a margin account.
   

(5)Includes 33,500 shares of Common Stock issuable upon exercise of stock options granted under the Stock Incentive Plan held by Mr. Shuster.
   

(6)Includes 3,750 shares of Common Stock issuable upon exercise of stock options granted under the Stock Incentive Plan held by Mr. Ravich. Includes 72,463 shares that are held in a margin account.
   

(7)Includes 21,250 shares of Common Stock issuable upon exercise of stock options granted under the Stock Incentive Plan held by Mr. Guttilla. Includes 1,675 shares that are held in an IRA and for which Mr. Guttilla disclaims beneficial ownership.
   

(8)Includes 27,500 shares of Common Stock issuable upon exercise of stock options granted under the Stock Incentive Plan held by Mr. Schoen.
   

(9)Includes 16,250 shares of Common Stock issuable upon exercise of stock options granted under the Stock Incentive Plan held by Mr. Berlin. All of the shares are held in a brokerage margin account.

 

 

Section 16(a) Beneficial Ownership Reporting Compliance

 

Section 16(a) of the Securities Exchange Act of 1934 requires the Company’s directors and executive officers, persons who beneficially own more than ten percent of a registered class of the Company’s equity securities, and certain other persons to file reports of ownership and changes in ownership on Forms 3, 4 and 5 with the SEC, and to furnish the Company with copies of the forms. Based solely on its review of the forms it received, or written representations from reporting persons, the Company believes that all of its directors, executive officers and beneficial owners of greater than ten percent of the outstanding Common Stock complied with all such filing requirements during 2012.

 

5
 

 

PROPOSAL 1

 

ELECTION OF DIRECTORS

 

The Company’s Board of Directors presently has eight members with each member serving a one-year term. On February 12, 2013, the Company increased the size of its Board of Directors from seven to eight members and appointed Mark H. Ravich to fill the resulting vacancy and serve as a member of the Board. All of the Company’s directors hold office until the end of the next annual meeting of stockholders or until their successors are duly elected and qualified.

 

Two of the Company’s Directors, Gary P. Arnold and Jay Shuster, Chairman of the Board, announced their resignation in 2013, effective as of the conclusion of the 2013 Annual Meeting of Stockholders. On March 5, 2013, the Board elected director Jeffrey Schoen to serve as Lead Director to assist with the transition until such time as the Board elects a new Chairman of the Board.

 

The Nominating and Corporate Governance Committee of the Board of Directors has nominated the following six current directors of the Company to be re-elected to serve until the 2014 Annual Meeting of Stockholders or until their successors are duly elected and qualified: Steven R. Berlin, John C. Guttilla, Douglas E. Hailey, Mark H. Ravich, Jeffrey S. Schoen, and Robert A. Snyder. The Nominating and Corporate Governance Committee and the Board intend to decide whether to fill any of the vacancies on the Board or to reduce the size of the Board accordingly at the meetings to be held in connection with the Company’s 2013 Annual Meeting.

 

The Board of Directors has no reason to expect that any of the nominees of the Nominating and Corporate Governance Committee will be unable to stand for election on the date of the meeting or for good cause will not serve. If a vacancy occurs among the above six nominees of the Nominating and Corporate Governance Committee prior to the meeting, the proxies will be voted for a substitute nominee named by the Nominating and Corporate Governance Committee and the Board of Directors and for the remaining nominees. Proxies cannot be voted for a greater number of persons than the number of nominees named below. Unless otherwise specified, all proxies will be voted in favor of the six nominees listed above for election as directors of the Company.

 

The information below is furnished as of March 1, 2013, for each of the nominees for the Board of Directors.

 

The six nominees who receive the highest number of affirmative votes cast will be elected director.

 

THE BOARD OF DIRECTORS RECOMMENDS A VOTE

“FOR” THE NAMED NOMINEES

 

Nominees for Election as Directors

 

Set forth in the chart and narrative below is the name, age, position and a brief account of the business experience of each of the Company’s directors and nominees and the reason why the Nominating and Corporate Governance Committee has nominated each person for election to the Board of Directors.

 

  Name Age Director Since Present Position with Orchids
       
  Robert A. Snyder 64 2007 CEO, President and Director
  Steven R. Berlin 68 2005 Director
  John C. Guttilla 56 2005 Director
  Douglas E. Hailey 51 2004 Director
  Mark H. Ravich 60 2013 Director
  Jeffrey S. Schoen 52 2007 Lead Director

 

 

 

  

 

Steven R. Berlin, 68, Director since 2005, Former Vice President and Chief Financial Officer of Kaiser-Francis Oil Company

 

Since January 2006, Mr. Berlin has been an independent financial consultant. Mr. Berlin was Vice President of Kaiser-Francis Oil Company from 2004 to January 2006, and the Vice President and Chief Financial Officer of Kaiser-Francis Oil Company from 1999 to 2004. He held the positions of Chief Financial Officer, Secretary and Treasurer of PetroCorp Corporation from 1999 to 2004 and was a director of PetroCorp Corporation from 2001 to 2004. Mr. Berlin was on the faculty of the University of Tulsa, where he taught business and finance courses, from 1996 to 1999. Prior to joining the faculty at the University of Tulsa, Mr. Berlin worked for CITGO Petroleum Corporation and its predecessors in various financial and management positions, including the last ten years as Chief Financial Officer. He is currently a member of the board of directors of North American Palladium Limited (NYSE MKT: PAL). Mr. Berlin received his BSBA degree from Duquesne University, his MBA from the University of Wisconsin and is a graduate of the Stanford Executive Program. He is a certified public accountant.

6
 

 

The Nominating and Corporate Governance Committee has nominated Mr. Berlin to serve on the Board of Directors because of his extensive leadership experience with public companies and his deep understanding of financial and accounting matters.

 

John C. Guttilla, 56, Director since 2005, Principal of Rotenberg Meril Solomon Bertiger &Guttilla, P.C.

 

Since 1988, Mr. Guttilla has been a principal and director in the financial services department of the public accounting firm of Rotenberg Meril Solomon Bertiger & Guttilla, P.C. Mr. Guttilla focuses on providing tax structuring and compliance advice in the areas of real estate, entertainment, brokerage, manufacturing, printing, restaurant and construction. He is a certified public accountant and a member of the American Institute of Certified Public Accountants. Mr. Guttilla holds a BS degree in accounting from Fordham University and a Masters degree in taxation from St. John’s University.

 

The Nominating and Corporate Governance Committee has nominated Mr. Guttilla to serve on the Board of Directors because of his deep understanding of financial and accounting matters.

 

Douglas E. Hailey, 51, Director since 2004, Managing Director of Taglich Brothers, Inc.

 

Mr. Hailey is a Managing Director of the Investment Banking Division of Taglich Brothers, Inc., a New York-based full service brokerage firm that specializes in private equity placements for small public companies. Mr. Hailey joined Taglich Brothers in 1994. Mr. Hailey currently serves on the board of directors of Williams Controls, Inc. (NASDAQ: WMCO) and previously served on the board of directors of Gulfstream International Group, Inc. from 2006 to 2009. Mr. Hailey received a BA degree in Business Administration from Eastern New Mexico University and an MBA from the University of Texas.

 

The Nominating and Corporate Governance Committee has nominated Mr. Hailey to serve on the Board of Directors because of his extensive experience serving on public company boards of directors and his knowledge of the capital markets.

 

Mark H. Ravich, 60, Director since 2013, founder of Tri-Star Management, Inc.

 

Mr. Ravich was elected to the Company’s Board of Directors in February 2013. He began his career in 1975 as an account officer at Citibank N.A. based in New York, where he made real estate construction loans to national real estate developers. Upon leaving Citibank in 1978 through 1990, he was a developer of commercial real estate where he was involved with all aspects of development, finance, construction, marketing, leasing and management of various commercial, industrial, office and multi-family real estate projects. From 1990 until early 1998 when the company was sold to a New York City retailer, he was the CEO and a member of the Board of Directors of Universal International, Inc., a wholesale retail company, and led the public offering of the company’s securities. From 1998 through the present, he became one of the founders and owners of Tri-Star Management, Inc., a commercial real estate management and syndication company. He also became active in many private equity and venture capital investments. Mr. Ravich currently serves on the Board of Directors of MR Instruments Inc. and Dilon Technologies Inc., is a board advisor to Scidera Inc. and is the chief manager of various real estate entities. Mr. Ravich graduated Magna Cum Laude from the Wharton School of the University of Pennsylvania with a BSE and an MBA degree with a major in finance.

 

The Nominating and Corporate Governance Committee has nominated Mr. Ravich to serve on the Board of Directors because of his knowledge and experience in retail, financial and capital markets.

 

Jeffrey S. Schoen, 52, Director since 2007, Former Executive Vice President of Cumberland Swan, Inc.

 

From 2002 through 2006, Mr. Schoen served as Executive Vice President of Cumberland Swan, Inc., a private label manufacturer of personal care products. From 1999 through 2002, Mr. Schoen was employed by Paragon Trade Brands, a private label manufacturer of disposable diapers and training pants, last serving as Vice President of Operations. Mr. Schoen holds a BS degree in chemical engineering from the University of Wisconsin.

 

The Nominating and Corporate Governance Committee has nominated Mr. Schoen to serve on the Board of Directors because of his extensive leadership experience in manufacturing companies and the private label consumer goods industry.

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Robert A. Snyder, 64, Director since 2007, Chief Executive Officer and President of Orchids Paper Products Company

 

Mr. Snyder has been the Company’s Chief Executive Officer and President since August 2007. He previously worked for Kruger, Inc., where from October 2002 to October 2005 he served as Vice-President and General Manager of Corner Brook Pulp and Paper Limited, an operation which was comprised of a newsprint mill, timberlands and power generation facility, and from October 2005 to July 2007 he served as General Manager of KTG USA, a premium grade tissue mill. He was a Mill Manager for Great Northern Paper, Inc. from January 2002 to October 2002, and General Manager of the Paper Business unit for Alliance Forest Products U.S. Corporation from 1999 to 2001. Previously, Mr. Snyder was the Vice President and General Manager (1992-1999) and the Production Manager (1985-1992) for Bear Island Paper Co. and Bear Island Timber Co. Mr. Snyder received a BS degree in Paper Science and Engineering from the State University of New York at Syracuse University.

 

The Nominating and Corporate Governance Committee has nominated Mr. Snyder to serve on the Board of Directors because of his management leadership position, his understanding of the Company’s operations and his knowledge of the paper industry.

 

Additional Director Information

 

Mr. Berlin served as Chief Financial Officer and as a director of Great Plains Airlines, a regional airline headquartered in Tulsa, Oklahoma, from March 2001 to January 22, 2004. On January 23, 2004, Great Plains Airlines filed a voluntary petition under Chapter 11 of the federal bankruptcy laws. The company was liquidated under Chapter 7 of the federal bankruptcy laws.

 

Board of Directors

 

The Board of Directors held eighteen meetings during the fiscal year which ended December 31, 2012. During 2012, each director attended at least 75% of the aggregate of the regular meetings of the Board of Directors and meetings of the committees of the Board on which he served. All of the directors attended the annual meeting of stockholders held on May 17, 2012. An executive session of independent directors is generally held at the time of each Board meeting that is held in-person. The independent directors met in executive session at five Board meetings in 2012. The directors discharge their responsibilities throughout the year, not only at such Board of Directors and committee meetings, but through personal meetings and other communications with members of management and others regarding matters of interest and concern to the Company.

 

Director Independence

 

The Company regularly reviews the independence of each director. Pursuant to this review, the directors and officers of the Company, on an annual basis, are required to complete and forward to the Corporate Secretary a detailed questionnaire to determine if there are any transactions or relationships between any of the directors, officers and the Company (including immediate family and affiliates) that would deem the director not to be “independent” as that term is defined in the applicable rules and regulations of the SEC and the NYSE MKT. If any transactions or relationships exist that may call into question the director’s status as an “independent” director, the Audit Committee and the Board then consider whether such transactions or relationships are inconsistent with a determination that the director is independent in accordance with the applicable rules and regulations. Pursuant to this process, the Audit Committee and the Board of Directors had determined that Mr. Arnold, Mr. Berlin, Mr. Guttilla, Mr. Hailey, Mr. Schoen, Mr. Shuster and Mr. Ravich qualify as independent directors.

 

Board Committees

 

The Board of Directors has three committees established in the Company’s Bylaws: the Audit Committee, the Compensation Committee, and the Nominating and Corporate Governance Committee. Each of the members of the Audit Committee, the Compensation Committee and the Nominating and Corporate Governance Committee is an independent director.

 

Audit Committee. The Company has an Audit Committee consisting of Mr. Guttilla, who chairs the committee, and Messrs. Berlin and Schoen. The Audit Committee is governed by a written charter, available in the Corporate Governance section of the Company’s website which can be accessed from the Company’s homepage at http://www.orchidspaper.com by selecting “Investors” and then “Corporate Governance.” According to its charter, the Audit Committee must review the charter on an annual basis, and, if necessary, propose amendments to the Board of Directors. Under the charter, the Audit Committee must meet at least four times a year and is responsible for reviewing the independence, qualifications and quality control procedures of the Company’s independent auditors, and is responsible for recommending the initial or continued retention, or a change in, the Company’s independent auditors. In addition, the Audit Committee is required to review and discuss with the Company’s management and independent auditors the Company’s financial statements and the Company’s annual and quarterly reports, as well as the quality and effectiveness of the Company’s internal control procedures and critical accounting policies. The Audit Committee Charter also requires the Audit Committee to review potential conflict of interest situations, including transactions with related parties, and to discuss with the Company’s management other matters related to the Company’s external and internal audit procedures. The Audit Committee has adopted a pre-approval policy for the provision of audit and non-audit services performed by the Company’s independent auditors. The Board of Directors has determined that Mr. Guttilla is an Audit Committee financial expert under the rules and regulations of the SEC. The Audit Committee held seven meetings in 2012. A copy of the report of the Audit Committee is on page 12.

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Compensation Committee. The Company has a Compensation Committee consisting of Mr. Arnold, who chairs the committee, and Messrs. Guttilla and Hailey. The Compensation Committee is governed by a written charter, available in the Corporate Governance section of the Company’s website which can be accessed from the Company’s homepage at http://www.orchidspaper.com by selecting “Investors” and then “Corporate Governance.” The Compensation Committee is responsible for making recommendations to the Board of Directors regarding compensation arrangements for the Company’s executive officers, including annual bonus compensation, and consults with the Company’s management regarding compensation policies and practices. The Compensation Committee also reviews and makes recommendations to the Board of Directors regarding compensation of directors. The Compensation Committee also makes recommendations concerning the adoption of any compensation plans in which management is eligible to participate, including the granting of stock options or other benefits under those plans. The processes and procedures used for the consideration and determination of executive compensation are described in the section of the proxy captioned “COMPENSATION DISCUSSION AND ANALYSIS.” The Compensation Committee held seven meetings in 2012. A copy of the report of the Compensation Committee is on page 13.

 

Nominating and Corporate Governance Committee. In March 2013, in conjunction with his being named Lead Director, Mr. Schoen stepped down as chair of the Nominating and Corporate Governance Committee, and the Board appointed Mr. Berlin as the new chair and Mr. Ravich to fill the vacancy on the committee. The Nominating and Corporate Governance Committee currently consists of Mr. Berlin, as chair, and Messrs. Hailey and Ravich. The Nominating and Corporate Governance Committee is governed by a written charter, available in the Corporate Governance section of the Company’s website which can be accessed from the Company’s homepage at http://www.orchidspaper.com by selecting “Investors” and then “Corporate Governance.” The Nominating and Corporate Governance Committee is responsible for submitting to the Board of Directors a proposed slate of directors for submission to the stockholders at the Company’s annual meeting, recommending director candidates in view of pending additions, resignations or retirements, developing criteria for the selection of directors, reviewing suggested nominees received from stockholders and reviewing corporate governance policies and recommending changes to the full Board of Directors. As set forth above, the members of the Nominating and Corporate Governance Committee qualify as “independent directors” under the NYSE MKT rules. The Nominating and Corporate Governance Committee held six meetings in 2012.

 

Role of Board of Directors in Risk Management

 

The Board of Directors oversees the Company’s approach to risk management as a whole. It is management’s responsibility to keep the Board of Directors informed regarding the matters of the Company. The Board of Directors closely monitors the information it receives from management and provides oversight and guidance to the Company’s management team concerning the assessment and management of risk. It is the responsibility of the Board of Directors to understand the information it receives and its context and assess and manage the various risks the Company faces. In exercising its oversight, the Board of Directors may allocate some areas of focus to its committees for evaluation, as more fully described below.

 

The Board of Directors has delegated oversight for matters involving certain specific areas of risk exposure to its three committees. Each committee reports to the Board of Directors at regularly scheduled Board of Directors meetings, and more frequently if appropriate, with respect to the matters and risks for which the committee provides oversight.

 

The Audit Committee oversees the integrity of our financial statements, reporting process and internal controls, the internal audit function, the independent auditors’ qualifications, independence and performance, and the Company’s corporate finance matters including its capital structure. The Audit Committee reviews critical accounting policies and potential conflict of interest situations, including transactions with related parties. The Audit Committee also provides oversight with respect to the Company’s risk management process, including, as required by the NYSE MKT, discussing with management the Company’s significant financial risk exposures, steps management has taken to monitor, control and report such exposures and our policies with respect to risk assessment and risk management. Under the terms of the Company’s Business Conduct Policy, the Audit Committee is charged with monitoring and enforcing compliance with laws and practices relating to accounting.

 

The Compensation Committee is responsible primarily for the design and oversight of the Company’s executive compensation policies, plans and practices. A key objective of the Compensation Committee is to ensure that the Company’s overall executive compensation program appropriately links pay to performance and aligns the interests of the Company’s executives with its stockholders. In furtherance of this objective, the Compensation Committee evaluates the potential compensation payable under the Company’s executive compensation plans, including bonuses, options and other benefits, based on alternative performance scenarios. The Compensation Committee also monitors the design and administration of the Company’s overall incentive compensation programs to ensure that they include appropriate safeguards to avoid encouraging unnecessary or excessive risk taking by Company employees.

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The Nominating and Corporate Governance Committee has a significant role in overseeing risk. It oversees compliance with most of the elements of the Company’s Business Conduct and Ethics Policy, including conflicts of interest, corporate opportunities, confidential information, protection and use of Company assets and compliance with law. Monitoring and enforcing compliance with laws and practices relating to accounting is the Audit Committee’s responsibility. The Nominating and Corporate Governance Committee is also responsible for managing risks related to our corporate governance, including performance of the Board of Directors and individual directors, director succession and director education. The Nominating and Corporate Governance Committee recommends director nominees and changes to the full Board of Directors and also considers the Company’s ethics, social and environmental responsibility.

 

Selection of Nominees for the Board of Directors

 

The Nominating and Corporate Governance Committee is responsible for identifying and recommending to the Board of Directors candidates to serve as members of the Board of Directors. The Nominating and Corporate Governance Committee has not adopted specific, minimum qualifications that nominees must meet in order for the committee to recommend them to the Board of Directors, but rather each nominee is individually evaluated based on his or her individual merits, taking into account the needs of the Company and the composition of the Board of Directors. The Nominating and Corporate Governance Committee does not have a policy regarding the consideration of diversity in identifying nominees for director, however, it does actively seek to have a Board of Directors composed of individuals with a diverse set of expertise and business experiences. With respect to the selection of director nominees at the 2013 annual meeting of Shareholders, the Nominating and Corporate Governance Committee recommends the Board of Directors nominate each of the six returning directors currently serving on the Board of Directors.

 

The Nominating and Corporate Governance Committee will consider candidates submitted from a variety of sources (including, without limit, incumbent directors, stockholders, Company management and third-party search firms) when reviewing candidates to fill vacancies and/or expand the Board of Directors. The committee will then evaluate each potential candidate’s educational background, employment history, outside commitments and other relevant factors to determine whether he/she is potentially qualified to serve on the Board of Directors. The committee will seek to identify and recruit the best available candidates, and will endeavor to evaluate qualified stockholder nominees on the same basis as those submitted by members of the Board of Directors, third-party search firms or other sources.

 

After completing this process, the committee will determine whether one or more candidates are sufficiently qualified to warrant further investigation. If the process yields one or more desirable candidates, the committee will rank them by order of preference, depending on their respective qualifications and the Company’s needs. The committee chair, or another director designated by the committee chair, will then contact the preferred candidate(s) to evaluate their potential interest and to set up interviews with the full committee. All such interviews will be held in person, to the extent possible, and will include only the candidate and the committee members. Based upon interview results and appropriate background checks, the committee will decide whether it will recommend the candidate’s nomination to the full Board of Directors.

 

The committee may, in its discretion, choose to use additional resources (including independent third-party search firms) if it determines that such resources could enhance a particular director search.

 

Any stockholder wishing to submit a candidate for consideration should send the following information to the Corporate Secretary, Orchids Paper Products Company, 4826 Hunt Street, Pryor, Oklahoma 74361:

 

·Stockholder’s name, number of shares owned, length of period held, and proof of ownership;
·Name, age and address of candidate;
·A detailed resume describing among other things the candidate’s educational background, occupation, employment history, and material outside commitments (e.g., memberships on other boards and committees, charitable foundations, etc.);
·A supporting statement which describes the candidate’s reasons for seeking election to the Board of Directors, and documents his/her ability to serve on the Board of Directors;
·Any information relating to the candidate that is required to be disclosed in the solicitation of proxies for election of directors;
·A description of any arrangements or understandings between the stockholder and the candidate;
·Any other information that would be useful to the committee in considering the candidate; and
·A signed statement from the candidate, confirming his/her willingness to serve on the Board.

 

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The Corporate Secretary will forward such materials to the committee chair and the Chairman of the Board of Directors. The Corporate Secretary will also maintain copies of such materials for future reference by the committee when filling Board of Directors positions.

 

Stockholders may submit potential director candidates at any time pursuant to these procedures. The committee will consider such candidates if a vacancy arises or if the Board of Directors decides to expand its membership, and at such other times as the committee deems necessary or appropriate. Separate procedures apply, as provided in the Bylaws, if a stockholder wishes to submit at an annual meeting a director candidate that is not approved by the committee or the Board of Directors. See “STOCKHOLDER PROPOSALS.”

 

Communications with the Board of Directors

 

The Board of Directors has adopted a policy to provide a process for holders of the Common Stock and other interested parties to send written communications to the Board of Directors. Any person wishing to send communications to the Board of Directors should send the written communication and the following information to the Company’s Corporate Secretary, Orchids Paper Products Company, 4826 Hunt Street, Pryor, Oklahoma 74361:

 

·name, age, business address and residential address;
·if a stockholder, the number of shares of Common Stock owned, length of period held, and proof of ownership; and
·any individual director or committee to which the person would like to have the written statement and other information sent.

 

The Corporate Secretary, or his designee, will collect and organize all of such communications as he deems appropriate and, at least once each year, forward these materials to the Chairman of the Board, any committee chair or individual director. The Corporate Secretary may refuse to forward material which he determines in good faith to be scandalous, threatening or otherwise inappropriate for delivery. The Corporate Secretary will also maintain copies of such materials.

 

Leadership Roles

 

It is not required under the terms of the Company’s Bylaws that the positions of Chairman of the Board of Directors and Chief Executive Officer be separate. Further, the Board of Directors has no policy concerning the separation of the offices of Chairman of the Board and Chief Executive Officer, but retains the flexibility to decide how the two positions should be filled based on the circumstances existing at any given time. Our offices of Chairman of the Board and Chief Executive Officer have been separate since before our initial public offering in 2005, with the Chairman of the Board overseeing strategic planning for the Company, and the Chief Executive Officer overseeing day-to-day operational matters. The Board of Directors believes that the separation of the two roles continues to provide the best balance of these important responsibilities. Having been a consultant to the Company for several years, Mr. Shuster, our Chairman of the Board of Directors, not only has brought leadership and financial acumen to the Board, but also a unique and extensive knowledge of the Company and its industry. Our CEO, Mr. Snyder, enhances his role as Chief Executive Officer and provides significant value for the Company and its stockholders due to his extensive knowledge of the industry and experience in management positions within the industry. Mr. Shuster is resigning effective at the end of the 2013 Annual Meeting and Mr. Schoen, as Lead Director, brings extensive knowledge of the Company and the private label market.

 

Our Bylaws provide the flexibility for our Board of Directors to modify our leadership structure in the future as appropriate, and as such, the Board of Directors intends to continue to exercise its discretion in combining or separating these positions as it deems appropriate in light of prevailing circumstances, rather than based on a policy or rule. We believe that the Company has been well-served by this flexible leadership structure.

 

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REPORT OF THE AUDIT COMMITTEE

 

The Audit Committee of the Board of Directors of Orchids Paper Products Company (the “Committee”) is composed of three directors who, in the judgment of the Board of Directors, meet the independence requirements of the Company’s charter and the NYSE MKT and SEC rules. The Committee operates under a charter adopted by the Board of Directors. The primary function of the Committee is to assist the Board of Directors in its oversight of the Company’s financial reporting processes. Management is responsible for the Company’s financial statements and overall reporting process, including the system of internal controls. The independent auditors are responsible for conducting annual audits and quarterly reviews of the Company’s financial statements and expressing an opinion as to the conformity of the annual financial statements with generally accepted accounting principles.

 

The Committee submits the following report pursuant to the SEC rules:

 

·The Committee has reviewed and discussed with management and with HoganTaylor LLP, the Company’s independent registered public accounting firm, the audited financial statements of the Company for the year ended December 31, 2012 (the “Financial Statements”).

 

·HoganTaylor LLP has advised management of the Company and the Committee that it has discussed with them all the matters required to be discussed by Statement of Auditing Standards No. 61, as modified, which include among other items, matters related to the conduct of the audit of the Financial Statements.

 

·The Committee has received from HoganTaylor LLP the written disclosures and the letter required by applicable requirements of the Public Company Accounting Oversight Board regarding HoganTaylor LLP’s communications with the Committee concerning independence and has discussed HoganTaylor LLP’s independence with them.

 

·Based upon the aforementioned review, discussions and representations of HoganTaylor LLP, and the unqualified audit opinion presented by HoganTaylor LLP on the Financial Statements, the Committee recommended to the Board of Directors that the Financial Statements be included in the Company’s Annual Report on Form 10-K. The Committee has reviewed the performance of services provided by HoganTaylor LLP in 2012 and the proposed audit plan for 2013 and, based upon those reviews and other considerations, recommends that HoganTaylor LLP be selected as the independent registered public accounting firm for the Company for fiscal 2013.
     
    Respectfully submitted,

 

   

 

John C. Guttilla, Chairman

Steven R. Berlin

Jeffrey S. Schoen

 

 

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REPORT OF THE COMPENSATION COMMITTEE ON EXECUTIVE COMPENSATION

 

The Compensation Committee of the Board of Directors of Orchids Paper Products Company is primarily responsible for reviewing, approving and overseeing Orchids’ compensation plans and practices, and works with management and the committee’s compensation consultant to establish Orchids’ executive compensation philosophy and programs. The committee has reviewed and discussed the Compensation Discussion and Analysis for the year ended December 31, 2012 with management and has recommended to the Board that the Compensation Discussion and Analysis be included in this proxy statement.

     
    Respectfully submitted,

 

 

 

 

 

Gary P. Arnold, Chairman

John C. Guttilla

Douglas E. Hailey

 

The Report of the Audit Committee and the Report of the Compensation Committee on Executive Compensation will not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement or portions thereof into any filing under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, except to the extent that the Company specifically incorporates this information by reference, and will not otherwise be deemed filed under such Acts.

 

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COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION

 

The Compensation Committee is comprised of Gary P. Arnold, who chairs the committee, John C. Guttilla and Douglas E. Hailey, none of whom are employees or current or former officers of the Company, and none of whom had any relationship with the Company required to be disclosed under the section of the proxy captioned “CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS.” None of the Company’s Compensation Committee members and none of the Company’s executive officers have a relationship that would constitute an interlocking relationship with executive officers or directors of another entity or insider participation in compensation decisions.

 

 

COMPENSATION DISCUSSION AND ANALYSIS

 

This section provides information regarding the compensation for Mr. Snyder, our President and Chief Executive Officer, and Mr. Schroeder, our Chief Financial Officer, whom we refer to collectively as the “named executive officers.” This section includes information regarding the overall objectives of our compensation programs, the means by which we make compensation decisions and each element of compensation that we provide.

 

The compensation of our named executive officers is composed principally of a base salary, a cash bonus and equity-based compensation in the form of stock options and restricted stock. In addition, our named executive officers are entitled to matching contributions to our 401(k) plan and certain perquisites.

 

Compensation decisions are made by the Compensation Committee of our Board of Directors, with input from our Chairman of the Board of Directors and from our Chief Executive Officer for compensation of his direct reports.

 

Objectives of Compensation

 

In general, the objectives of our compensation programs are to:

 

·attract and retain key personnel by providing total compensation that is internally equitable and externally competitive;
·motivate key personnel by providing performance-based incentives to achieve our financial goals and long-term business plans; and
·align management’s and stockholders’ interests by granting stock options and/or other equity-linked compensation.

 

To achieve these goals, the Compensation Committee implements and maintains compensation plans that tie a substantial portion of our named executive officers’ overall compensation to productivity and profitability improvement, and thus improved stockholder value. Both of our named executive officers have entered into employment agreements and their base salary is included in the contractual obligations under those agreements. In addition, the Compensation Committee evaluates compensation on an ongoing basis and makes adjustments as it believes are necessary to fairly compensate our executives and to retain their services.

 

Establishing Executive Compensation

 

Role of the Compensation Committee. The Compensation Committee discharges the Board of Directors’ responsibilities relating to compensation matters. Its role is to review the Company’s compensation programs, policies and practices and to set the compensation for each named executive officer.

 

The Compensation Committee reviews the performance of each named executive officer, the financial and other performance of the Company and considers the appropriate level of compensation for each named executive officer. The Compensation Committee considers the total compensation for each named executive officer as well as the individual elements of their compensation, including base salary and potential cash bonus payments, vested and unvested stock options and restricted stock, perquisites and payments under various termination and change of control scenarios. In setting compensation, the committee’s decisions are shaped by the Company’s compensation objectives and the market for executive talent based on the committee members’ personal experience, contacts in the paper industry, and publicly available information. The Compensation Committee also uses the web-based Equilar database on occasion to evaluate base salary for our named executive officers against the base salary of their counterparts at certain comparable public companies.

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During the final week of December 2012, our Chief Financial Officer determined the initial bonus calculations for the named executive officers based on individual and Company performance against the targets and thresholds set for the 2012 bonus program. Subsequently, in February 2013 the Chief Financial Officer certified the accuracy and consistency of the calculations and presented them to the Compensation Committee, which then authorized the payments and determined whether any of the discretionary bonus pool available in the bonus plan should be paid to any of the named executive officers. In the first quarter of the current year, the Compensation Committee determined the metrics for the new year’s bonus program, based, in part, on input received from our Chairman of the Board of Directors and from our Chief Executive Officer.

 

As part of this annual review, the Compensation Committee also considers the structure of the Company’s compensation arrangements and how well that structure furthers the Company’s compensation objectives. The annual review is conducted in consultation with our Chairman of the Board of Directors. The Company’s Chief Executive Officer participates in the process for setting the compensation for Mr. Schroeder, and both Mr. Snyder and Mr. Schroeder have considerable input in determining the metrics used in the bonus program and in making compensation decisions for other employees.

 

Role of Compensation Consultants. From 2007 through 2012, Mr. Shuster served as a consultant to the Compensation Committee to review the compensation package of our officers and to develop the metrics to be used in our bonus program. We compensated Mr. Shuster for these services as part of his consulting arrangement with the Company. Our named executive officers worked with Mr. Shuster each year to prepare recommendations for the Compensation Committee as to adjustments to the structure of the compensation packages and as to the defined metrics to be used for the Company’s current year bonus program.

 

Role of the Chief Executive Officer. The Chief Executive Officer assists the Compensation Committee in reaching compensation decisions by developing recommended compensation for the Company’s other officers and management personnel. The Chief Executive Officer may also consult informally with the Compensation Committee and our Chairman of the Board of Directors prior to presenting his recommendations to the Compensation Committee for their review and discussion to ensure that his recommendations will best reflect our compensation objectives. The Chief Executive Officer also prepares recommendations for the metrics of the bonus plan each year, in consultation with the Chief Financial Officer and our Chairman of the Board of Directors.

 

Role of Stockholders. The Compensation Committee considers stockholder input when setting compensation for named executive officers. At our 2011 annual meeting of stockholders, 83.4% of the votes cast on the advisory vote on executive compensation were in favor of our executive compensation policies. The Board of Directors and the Compensation Committee reviewed these vote results and determined that, given the significant level of support, no major re-examination of our executive compensation policies was necessary at this time. In addition, based on the results of the advisory vote on the frequency of advisory votes on executive compensation which was also held at our 2011 annual meeting, we intend to next solicit input from our stockholders on our executive compensation at the 2014 annual meeting of stockholders.

 

Role of Employment Agreements. We consider employment agreements to be an important part of recruiting and retaining qualified executive officers. All of the named executive officers have entered into employment agreements with us. Our employment agreements with the named executive officers establish the named executive officers’ initial base salary. In the case of our Chief Executive Officer, the employment agreement also requires that his base salary be increased on an annual basis based on increases to the consumer price index for the Midwest Urban metropolitan area with a population between 50,000 and 1,500,000 people. Employment agreement terms also include provisions regarding severance, change-in-control, confidentiality, non-competition and non-solicitation. The Compensation Committee’s judgment is that employment agreements are beneficial for us. These employment agreements are described in further detail under the section of this proxy captioned “AGREEMENTS WITH NAMED EXECUTIVE OFFICERS.”

 

Elements of Compensation

 

Our employment agreement with Mr. Snyder was entered into effective August 20, 2007 in connection with his appointment as President and Chief Executive Officer and amended in August 2008 and in January 2012. Our employment agreement with Mr. Schroeder was entered into effective March 1, 2009, corresponding to the expiration of his previous employment agreement. The terms of these employment agreements were individually developed based on a number of factors, including the particular executive’s position, his scope of duties, his experience, his past performance, our compensation goals and the market for executive talent.

 

Our principal competitors for executive talent are other pulp and paper industry companies as well as other companies in our region. As such, when we consider whether our levels of compensation are externally competitive, we evaluate the market for executive talent based upon the knowledge and experience of the Compensation Committee members, our Chairman of the Board of Directors and their contacts in the paper industry. In 2010, the Compensation Committee also evaluated the base salary of our Chief Financial Officer against the base salary of chief financial officers of forty Midwest-based small publicly traded manufacturing companies, excluding oil and gas companies. These companies had a mean revenue of $125 million, and a mean asset level of $119 million. Management and the Compensation Committee believe that these companies are representative of the kinds of companies with which we compete for executive talent. We generate these data through a database created by Equilar Inc., an independent executive compensation research firm that draws information from proxy statements and other reports filed with the Securities and Exchange Commission. In addition, in connection with the amendment of Mr. Snyder’s employment agreement in January 2012, the Compensation Committee consulted an Equilar report of the base salary for chief executive officers at companies which the Compensation Committee believes are representative of the types of companies with which we compete for executive talent.

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Most of our compensation elements fulfill one or more of our compensation objectives. The elements of total compensation for our named executive officers are:

 

·base salary;
·cash bonus;
·equity-based compensation;
·401(k) plans; and
·perquisites.

 

Base salary. In general, we seek to provide our Chief Executive Officer and Chief Financial Officer with a competitive annual base salary. Base salary is set at a level that is competitive for the responsibilities of the position taking into account our industry and geographic location. In addition, the Compensation Committee considers adjustments to base salary based on both Company and individual performance as well as internal equity within our pay scale. We do so in order to attract and retain a high caliber of talent for these positions, and to provide a fair base wage that is not subject to the Company’s performance risk. For the named executive officers, the minimum base salary is established in their employment agreements and, as such, is also subject to the outcome of the Company’s negotiations with the executives. Increases to base salary in subsequent years are made at the discretion of our Compensation Committee. In addition, our Chief Executive Officer is entitled to increases based upon increases in the applicable consumer price index.

 

In considering the competitiveness of our base salaries, the Compensation Committee relies upon the expertise of its members and the data from a survey of public company compensation generated through Equilar. In connection with the execution of the employment agreement with Mr. Schroeder and again in subsequent years, the Compensation Committee consulted a report of the base salary for chief financial officers at 40 Midwest-based small publicly traded manufacturing companies which Management and the Compensation Committee believe are representative of the types of companies with which we compete for executive talent.

 

The Compensation Committee has made a similar comparison for Mr. Snyder. When the Company hired Mr. Snyder in 2007, it determined his base salary by taking into account the base salary requirements of the candidates, as well as Mr. Shuster’s experience in the market and knowledge of the compensation levels of top operating managers at other pulp and paper mills. This information served as the market check for Mr. Snyder’s base salary, and the Compensation Committee determined that no further data were needed in setting Mr. Snyder’s base salary. Under the terms of his employment agreement, Mr. Snyder’s base salary adjusts upward based on increases to the consumer price index for the Midwest Urban metropolitan area with a population between 50,000 and 1,500,000 people. Up until 2011, increases to his base salary occurred on September 1 of each year. In 2012, in connection with the amendment of Mr. Snyder’s employment agreement, the Compensation Committee consulted an Equilar report of the base salary for chief executive officers at companies which Management and the Compensation Committee believe are representative of the types of companies with which we compete for executive talent and determined that an increase in Mr. Snyder’s base salary was warranted. On January 19, 2012, Mr. Snyder’s employment agreement was amended to increase Mr. Snyder’s base salary to $320,000 per year effective January 1, 2012 and to provide that the consumer price index adjustment be made to his salary each February 1 (rather than each September 1), beginning February 1, 2013.

 

The following table lists the base salaries set by the Compensation Committee for each of the named executive officers during each of 2011 and 2012, along with the percentage change from year to year:

 

           Percentage 
   2011   2012   Change 
Robert A. Snyder (1)  $283,814   $320,000    12.7%
Keith R. Schroeder (2)  $199,157   $206,000    3.4%

 

(1)Mr. Snyder’s base salary was subject to increase on September 1, 2011. In January 2012, Mr. Snyder’s employment agreement was amended to increase his base salary to $320,000, with no further consumer price index adjustments to occur to his base salary until February 1, 2013 and then on each February 1 thereafter. On February 1, 2013, Mr. Snyder’s base salary was increased to $326,400 to correspond with the 2.0% increase in the consumer price index.

 

(2)Mr. Schroeder’s base salary is subject to an annual review by the Compensation Committee. Effective January 1, 2013, Mr. Schroeder’s base salary was increased to $210,120 per year.

 

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In 2011, Mr. Snyder’s base salary was increased 4.2% per the terms of his employment agreement, which requires that his base salary increase at the same rate as the consumer price index for Midwestern Urban metropolitan areas with a population between 50,000 and 1,500,000 people. In January 2012, in connection with the amendment of Mr. Snyder’s employment agreement, the Compensation Committee reviewed Mr. Snyder’s compensation, including the data in an Equilar report of base salaries for chief executive officers at similar public companies. Mr. Snyder’s base salary was increased to $320,000 per year effective January 1, 2012. On February 1, 2013, Mr. Snyder’s base salary was increased to $326,400 to correspond with the 2.0% increase in the consumer price index.

 

In 2011, the Compensation Committee reviewed Mr. Schroeder’s compensation, including the data in an Equilar report of base salaries for chief financial officers at similar public companies. Effective August 8, 2011, Mr. Schroeder’s base salary was increased by $4,381, or 2.2%. In January 2012, the Compensation Committee reviewed Mr. Schroeder’s compensation, including the data in an Equilar report of base salaries for chief executive officers at similar public companies, and effective January 1, 2012, Mr. Schroeder’s base salary was increased to $206,000 per year. Effective January 1, 2013, Mr. Schroeder’s base salary was increased 2.0%, to $210,120 per year.

 

Cash bonus. The Company has a performance bonus program based on formulas, including target metrics and potential bonus ranges based on the elements critical to the Company’s financial results. Although the program allows for subjectively based awards, including awards from a discretionary bonus pool, as well as the formula-driven ones, the Compensation Committee believes that formula-driven awards provide fairer results for both the executives and the Company’s stockholders.

 

The Company’s principal financial metric is earnings before interest expense, taxes, depreciation, and amortization (“EBITDA”). For purposes of the bonus calculation, we exclude estimated bonus accruals from the EBITDA calculation. For the manufacturing of parent rolls, we use a production metric based on tons of paper produced per day. For our converting process, we use a production metric based on our hourly labor cost per case of converted product produced. Hourly labor cost per case is determined by adding all hourly labor costs of converting the product (including wages, taxes and fringe benefits of employees running the converting lines and working in the warehouse, but excluding managerial costs), divided by the total number of cases produced.

 

Cash bonuses for named executive officers are determined based on the Company’s performance against predetermined targets and thresholds for each of these three metrics for the fiscal year. In addition, the Compensation Committee may identify additional operational challenges for the Company and create specific bonus objectives linked to successfully addressing those challenges. The employment agreements for each of the Company’s named executive officers provide that cash bonus compensation is capped at 100% of their respective base salary.

 

Late in the Company’s fiscal year, the Compensation Committee begins working with our executive officers to establish performance goals for the next year. The bonus program is designed to provide additional compensation to those individuals whose performance has helped the Company meet or exceed its annual performance targets. In general, the program is designed such that those who can most affect the Company’s performance metric have the largest portion of their total potential compensation at risk with respect to such metric.

 

Our objective is to provide clear incentives to achieve the Company’s goals for the next year and to position the Company to achieve higher levels of financial performance for future years. In setting these goals, the Committee considers the current economic conditions and business environment on both a micro and macro basis. Macro factors include the expected state of the economy, and energy and raw material prices. Micro factors include competitive conditions, capacity in the tissue products industry both on a regional and national basis, and consumer trends and how they impact our customers’ requirements for our products. Accordingly, it is the expectation of the Compensation Committee that the Company should earn a minimum EBITDA level and improve its productivity so that we achieve our goal of being a low cost producer of tissue products. Productivity improvements are expected in both parent roll manufacturing and converting production. The target and range of thresholds for each metric and percentage payouts that correspond to the target and thresholds for each metric are established each year to provide a graduated payout scale. If the Company does not achieve the minimum EBITDA performance threshold, the named executive officers are not entitled to receive bonus payouts based on parent roll manufacturing or converting production regardless of whether those metrics have been achieved.

 

Prior to 2012, named executive officers were generally first eligible to earn bonus payments when current year performance exceeded the prior year’s performance in the operating metrics of EBITDA, parent roll manufacturing and converting production. In 2012, the Compensation Committee adjusted the bonus program for all eligible employees. As a result, the Compensation Committee began allowing bonus eligibility to start below the prior year’s performance for the operating metrics of parent roll manufacturing and converting production and began weighting the operating metrics in accordance with employees’ positions to allow for a more equitable distribution of bonuses. The minimum thresholds reflect the committee’s evaluation of expectations for business for the coming year, taking into account market conditions and capital invested for efficiency and growth. Bonus levels increase on a graduated scale. In order to receive payments of any bonus metric earned, the prior year’s EBITDA performance must be exceeded. Each of our named executive officers has a target bonus of 60% of base salary, which was $192,000 for Mr. Snyder and $123,000 for Mr. Schroeder in 2012, and is $195,840 for Mr. Snyder and $126,072 for Mr. Schroeder in 2013. As a result, in 2013 our executive officers have financial incentive to achieve higher Company performance than we project.

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The Company’s Chief Financial Officer certifies the accuracy and consistency of the bonus calculation and presents the calculations to the Compensation Committee in the first quarter of each year and at other times as requested by the Compensation Committee.

 

The following tables summarize the bonus payments made to each of our named executive officers and the weighted bonus metrics for 2011 and 2012, and the targeted bonus payments and weighted metrics for 2013:

 

Bonus

 

   Actual   Actual   Percentage   Targeted   Percentage 
   2011   2012   Change   2013 (1)   Change 
Robert A. Snyder  $100,735   $161,696    60.5%  $195,840    21.1%
Keith R. Schroeder  $64,534   $106,174    64.5%  $126,072    18.7%

 

(1)Targeted bonus calculation is based upon the current base salary of each of Mr. Snyder and Mr. Schroeder. Actual bonus amounts will be paid based upon the base salary in effect when the bonus amounts are paid. Each of our named executives has a target bonus of 60% of base salary.

 

 

Weighted Operating Metrics as a Percentage of Total Bonus

 

   Robert A. Snyder 
   Composition   Actual   Composition     
   of   2012   of   Targeted 
Metric  2012 Bonus   Payment (1)   2013 Bonus   2013 Payment 
EBITDA   80%  $132,576    80%  $156,672 
Converting Production   10%  $16,000    10%  $19,584 
Paper Making Production   10%  $13,120    10%  $19,584 
          Total   100%  $161,696    100%  $195,840 

 

   Keith R. Schroeder 
   Composition   Actual   Composition     
   of   2012   of   Targeted 
Metric  2012 Bonus   Payment (1)   2013 Bonus   2013 Payment 
EBITDA   80%  $87,053    80%  $100,858 
Converting Production   10%  $10,506    10%  $12,607 
Paper Making Production   10%  $8,615    10%  $12,607 
          Total   100%  $106,174    100%  $126,072 

 

(1)The actual bonus percentage for each operating metric is calculated on a prorated basis between thresholds.

 

The Compensation Committee places great emphasis on EBITDA because it believes that the named executive officers should focus primarily on the Company’s key financial metric and should be encouraged to consider all means for improving EBITDA, including converting production and parent roll manufacturing as well as other operational and financial means for improving overall financial results.

 

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The following table shows the Company’s performance thresholds for EBITDA and the corresponding percentage of the bonus award payable if the Company meets such threshold:

 

EBITDA Performance Thresholds 
    Percent of       Percent of 
    EBITDA       EBITDA 
    bonus       bonus 
2012 Goals   achieved (1)   2013 Goals   achieved (1) 
 <$16,621,000    0% (2)   <$23,885,000    0% (2)
 18,000,000    20%   24,000,000    10%
 20,000,000    30%   25,000,000    20%
 22,000,000    45%   26,000,000    30%
 24,000,000    60%   27,000,000    40%
 26,000,000    70%   28,000,000    50%
 28,000,000    85%   28,500,000    60%
 30,000,000    100%   29,000,000    70%
 32,000,000    125% (3)   29,500,000    80%
 34,000,000    150%   30,000,000    90%
           31,000,000    100%
           32,500,000    125%
           34,000,000    150% (3)

  

(1)Actual bonus percentage is prorated between thresholds. The percentages are presented as a percent of the EBITDA bonus metric, which comprises 80% of total bonus awarded.

 

(2)The EBITDA minimum threshold, $23,885,000 for 2013 and $16,621,000 for 2012, must be achieved in order for any bonus to be earned on any of the three operating metrics.

 

(3)Pursuant to our cash bonus plan, at this threshold (125% of the 80% weighting), the named executive officer would reach the 100% maximum cash bonus allowed under his employment agreement. Achieving EBITDA above this level might not result in any additional bonus above the 100% maximum. However, the Board, in its discretion, may award a bonus at a level above the 100% maximum.

  

The EBITDA bonus goals for 2012 and 2011 were established based upon results from the previous year and evaluation of expectations for business for the coming year, taking into account market conditions, capital invested for efficiency and growth, fiber prices and other factors. If we achieve EBITDA of $28,500,000 in 2013, Mr. Snyder would receive $156,672 and Mr. Schroeder would receive $100,858. This level of EBITDA is intended to provide our named executive officers the opportunity to earn significant bonuses beyond the 60% targeted bonus level if the Company achieves levels of EBITDA beyond $28,500,000, thereby providing incentives to maximize the Company’s financial performance.

 

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The following table shows the Company’s performance thresholds for converting production and the corresponding percentage of the bonus award tied to such metric that is payable if the Company meets such threshold:

 

Converting Production Thresholds 
(hourly labor cost per finished product case) 
    Percent of       Percent of 
    converting       converting 
    production bonus       production bonus 
2012 Goals   achieved (1)   2013 Goals   achieved (1) 
 >$1.30    0%   >$1.25    0%
 1.25    25%   1.20    30%
 1.20    50%   1.18    50%
 1.15    75%   1.15    75%
 1.10    100%   1.10    100%

 

(1)Actual bonus percentage is calculated on a prorated basis between thresholds. The percentages are presented as a percent of the converting production bonus metric, which comprises 10% of total bonus awarded.

 

For our converting process, we use a production metric based on our hourly labor cost per case of converted product produced. Hourly labor cost per case is determined by adding all hourly labor costs of converting the product (including wages, taxes and fringe benefits of employees running the converting lines and working in the warehouse, but excluding managerial costs), divided by the total number of cases produced. If we achieve converting costs of $1.17 per case of converted product in 2013, then Mr. Snyder would receive $19,584 and Mr. Schroeder would receive $12,607. Achievement of these converting costs for 2013 will require an improvement of 2.5% in converting costs over the 2012 cost of $1.20. As with parent roll manufacturing, we expect that setting the thresholds at these levels provides the named executive officers with incentive to outperform the target threshold.

 

The following table shows the Company’s performance thresholds for parent roll manufacturing and the corresponding percentage of the bonus award tied to such metric that is payable if the Company meets such threshold:

 

Parent Roll Manufacturing Thresholds 
(tons/day) 
    Percent of parent       Percent of parent 
    roll       roll 
    manufacturing       manufacturing 
    bonus       bonus 
2012 Goals   achieved (1)   2013 Goals   achieved (1) 
 <155.0    0%   <155.0    0%
 156.0    25%   156.0    25%
 157.0    40%   157.0    40%
 158.0    50%   158.0    50%
 159.0    60%   159.0    60%
 160.0    80%   160.0    80%
 165.0    100%   165.0    100%

  

(1)Actual bonus percentage is calculated on a prorated basis between thresholds. The percentages are presented as a percent of the parent roll manufacturing bonus metric, which comprises 10% of total bonus awarded.

  

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The parent roll manufacturing metric is based on the daily average tons of paper we produce. The parent roll manufacturing bonus goals for 2012 and 2013 were established using actual results from the prior year as a base and the expected mix of production in 2013. If we produce 159.0 tons of paper per day in 2013, Mr. Snyder would receive $19,584 and Mr. Schroeder would receive $12,607. Achievement of this production level for 2013 will require an improvement of 1.2% in parent roll manufacturing over the 157.1 tons produced in 2012. Our performance thresholds for parent roll manufacturing are designed to reward our named executive officers if the Company achieves levels of parent roll manufacturing efficiencies beyond the prior year’s performance. By setting the thresholds at these levels, the named executive officers have incentives to outperform the target threshold.

 

Historically, the Company has not granted significant subjectively determined bonuses under the performance bonus program and the Company does not expect this to change. However, the Compensation Committee believes it is important to have the flexibility to award both named executive officers and other employees for specific performance not covered in the performance metrics of the formula-driven bonus plan. The amount of the discretionary bonus pool is set each year by the Compensation Committee, after considering recommendations from the Chief Executive Officer, the Chief Financial Officer and the Chairman of the Board. For 2012, the amount available in the discretionary bonus pool was $175,000 and for 2013, the amount available in the discretionary bonus pool was increased to $225,000. The Compensation Committee believes this increase was required to enable the Company to pay competitive bonuses to retain key personnel. While our named executive officers are eligible to receive payments from the discretionary bonus pool, it exists largely for bonuses for salaried employees who do not participate in the performance bonus program.

 

The Company has not yet instituted a claw-back provision for its short-term incentive bonus plan.

 

Equity-based compensation. Orchids’ Stock Incentive Plan provides for awards of Stock Options, Stock Appreciation Rights and other stock based awards, including awards of restricted stock. The Plan’s purpose is to provide the Company with a means to assist in recruiting, retaining, and rewarding certain employees, directors, and consultants and to motivate such individuals to exert their best efforts on behalf of the Company by providing incentives through the granting of awards. By granting awards to such individuals, the Company expects that the interests of the recipients will be better aligned with those of the Company.

 

The Company’s Compensation Committee is the administrator of the Stock Incentive Plan. Subject to the express provisions of the plan, the committee has plenary authority, in its discretion, to determine the individuals to whom, and the time or times which, awards shall be granted and the number of shares, if applicable, to be subject to each award. In making such determinations, the committee may take into account the nature of services rendered by the respective individuals, as well as their present and potential contributions to the Company’s success.

 

The Compensation Committee awards stock options at the commencement of employment. Additionally, grants are made following a significant change in job responsibilities or to meet other special retention objectives. In 2013, the Committee granted restricted stock awards to its named executive officers. The Compensation Committee reviews and approves stock based awards to executive officers based upon a number of factors, including the number of shares vesting for each named executive officer in each year and the amount of equity held by each named executive officer in the aggregate, its assessment of individual performance, and retention considerations. Periodic stock based awards are made at the discretion of the Compensation Committee to eligible employees and, in appropriate circumstances, the Compensation Committee considers the recommendations of members of management.

 

The following table shows the vested equity for each named executive officer as of December 31, 2012, the number of shares vesting each year until the option is fully vested and the aggregate number of shares subject to the outstanding option grants:

 

   Vested           Total 
   Year-end           Option 
   2012   2013   2014   Shares 
Robert A. Snyder (1)   190,667    5,667    5,666    202,000 
Keith R. Schroeder (2)   165,833    3,333    3,334    172,500 

  

(1)On February 13, 2013, Mr. Snyder was awarded 5,000 shares of Restricted Stock, vesting in equal installments over a period of three years beginning on February 13, 2014.

 

(2)On February 13, 2013, Mr. Schroeder was awarded 3,000 shares of Restricted Stock, vesting in equal installments over a period of three years beginning on February 13, 2014.

 

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401(k) plans. We have three 401(k) retirement savings plans. One covers all non-union employees, one covers the Company’s union employees in the paper mill, and one covers the Company’s union employees in the converting facility. Our executive officers are covered by the non-union plan. The Company may make matching or additional contributions to the plan, to be determined annually by the Compensation Committee, for the benefit of all participants. The Company matches 87.5% of a salaried employee’s deferrals up to 8% of wages paid, which deferrals are limited by the IRS prescribed maximum.

 

Perquisites. We offer a very limited array of perquisites to our named executive officers. All salaried employees of the Company receive a term life insurance benefit of one year’s base salary while employed by the Company, as well as short-term and long-term disability insurance coverage. The Company believes that these certain limited perquisites are an important element of compensation for attracting and retaining high caliber executive officers, but that perquisites are not the most effective means of achieving the Company’s compensation objectives.

 

Severance, change in control, and other post-employment payments. The Company’s named executive officers have severance and change in control provisions as part of their employment agreements. The purpose of these provisions is to aid in retention and recruitment. In addition, by providing for change of control payments, we are able to encourage continued attention and dedication to assigned duties during periods involving a possible change in control of the Company and protect the earned benefits of the officer against adverse changes resulting from a change in control. The level of payments provided under these provisions is consistent with what the Compensation Committee views as common industry practices. These arrangements are described in greater detail in the section of the proxy captioned “EXECUTIVE COMPENSATION—Potential Payments Upon Termination or Change in Control.”

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EXECUTIVE COMPENSATION

 

The following table sets forth certain information concerning the compensation of the Company’s Chief Executive Officer and Chief Financial Officer. In 2010, 2011 and 2012, the Chief Executive Officer and the Chief Financial Officer were the Company’s only executive officers and, therefore, there were no other executive officers whose aggregate cash compensation exceeded $100,000 during the year. We refer to these persons as the “named executive officers” elsewhere in this proxy statement.

 

Summary Compensation Table

 

                      Non-Equity             
                Option     Incentive Plan   All Other         
Name and Principal Position  Year   Salary   Bonus (1)    Awards (2)     Compensation (3)   Compensation   Total  
Robert A. Snyder   2012   $320,000   $-     $92,197 (4)     $161,696   $25,841  (5)$ 599,734  
     President and   2011   $276,334   $-     $-      $100,735   $46,260  (6)$ 423,329  
     Chief Executive Officer   2010   $268,370   $27,237  (7)   $-      $-   $183,115  (8)$ 478,722  
                                            
Keith R. Schroeder   2012   $206,000   $-     $54,233 (4)     $106,174   $23,649  (9)$ 390,057  
     Chief Financial Officer   2011   $196,883   $-     $-      $64,534   $18,439  (10)$ 279,856  
    2010   $192,584   $19,477  (7)   $-      $-   $22,786  (11)$ 234,847  

 

(1)These are discretionary bonus amounts earned based on special performance in the year reported, but are paid in the year following.

 

(2)The amounts in this column represent the grant date fair value of stock options granted to each named executive officer, determined using the Black-Scholes option pricing model, in accordance with FASB ASC Topic 718. The amounts in this column reflect our accounting expense for these awards and do not correspond to the actual value that will be recognized by each named executive officer. For the relevant assumptions used in determining the fair value of stock option awards, refer to “Stock Option Expense” in Note 1 and Note 9—Stock Incentive Plan to the Consolidated Financial Statements included in our Annual Report on Form 10-K filed with the SEC on March 11, 2013.

 

(3)These are performance bonus amounts earned based on performance criteria established at the beginning of each year pursuant to the annual incentive bonus plan, but are typically paid in the year following.

 

(4)On January 19, 2012, Mr. Snyder received a stock option to purchase 17,000 shares of common stock and Mr. Schroeder received a stock option to purchase 10,000 shares of common stock, subject to vesting over a period of two years.

 

(5)Consists of $19,687 of matching Company contributions to the Company’s 401(k) plan and a payment of one week’s salary of $6,154 in lieu of accrued vacation time in accordance with Company policy.

 

(6)Consists of a gross up payment of $21,552 for Mr. Snyder’s relocation to Oklahoma, $19,250 of matching Company contributions to the Company’s 401(k) plan and a payment of one week’s salary of $5,458 in lieu of accrued vacation time in accordance with Company policy.

 

(7)In 2010, the Company did not meet the minimum EBITDA threshold for bonus payments, and so no amounts were paid with respect to the Company’s cash incentive plan for 2010. However, the Board awarded discretionary bonuses equal to 10% of their annual base salary to each of Mr. Snyder and Mr. Schroeder, for their work on completing the new converting line and the improvements to the wastewater facility.

 

(8)Consists of a gross up of $161,368 for Mr. Snyder’s relocation to Oklahoma, $18,105 of matching Company contributions to the Company’s 401(k) plan and a payment of one week’s salary in lieu of accrued vacation time in accordance with Company policy.

 

(9)Consists of $19,687 of matching Company contributions to the Company’s 401(k) plan and a payment of one week’s salary of $3,962 in lieu of accrued vacation time in accordance with Company policy.

 

(10)Consists of $14,609 of matching Company contributions to the Company’s 401(k) plan and a payment of one week’s salary of $3,830 in lieu of accrued vacation time in accordance with Company policy.

 

(11)Consists of matching Company contributions to the Company’s 401(k) plan and a payment of one week’s salary in lieu of accrued vacation time in accordance with Company policy.

 

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2012 Grants of Plan-Based Awards

 

Each year, based upon the recommendations of the Compensation Committee, the Company sets forth a cash bonus program based on formulas, including target metrics and potential bonus ranges based on the elements critical to the Company’s financial results. If the EBITDA minimum threshold is achieved, named executive officers are eligible to receive cash bonus payments based on performance in the operating metrics of EBITDA, parent roll manufacturing and converting production. The following table summarizes annual cash incentive opportunities provided to named executive officers in 2012.

 

      Estimated possible payouts under non-equity
incentive plan awards (1)
 
Name  Grant Date  Threshold ($)   Target ($)   Maximum ($) 
Robert A. Snyder  February 13, 2012  $3,200   $192,000   $320,000 
Keith R. Schroeder  February 13, 2012  $2,050   $123,020   $205,000 

 

(1)These columns show the potential value of the payout for each named executive officer if the threshold, target or maximum goals are satisfied for all performance measures under our executive cash incentive plan for the year. The potential payouts are performance-driven and therefore completely at risk. The business measurements, performance goals and salary and bonus multiples for determining the payout are described in the “COMPENSATION DISCUSSION AND ANALYSIS.”

 

The Company’s Stock Incentive Plan provides for grants of stock options, stock appreciation rights, performance-based awards, as well as other stock based awards and cash based awards. With respect to executive officers and directors, the Company makes equity awards under the Stock Incentive Plan to encourage them to focus on long-term Company performance. The following stock option grants were made to our executive officers during the year ended December 31, 2012:

 

      All Other         
      Option Awards:         
      Number of   Exercise or   Grant date fair 
      Securities   Base Price of   value of stock 
      Underlying   Option Awards   and option 
Name  Grant Date  Options (#)   ($/Sh)   awards 
Robert A. Snyder  January 19, 2012   17,000   $18.77   $92,197 
Keith R. Schroeder  January 19, 2012   10,000   $18.77   $54,233 

 

On February 13, 2013, Mr. Snyder was awarded 5,000 shares of Restricted Stock and Mr. Schroeder was awarded 3,000 shares of Restricted Stock, each with a grant date fair value of $21.695 per share, vesting in equal installments over a period of three years beginning on February 13, 2014.

 

 

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Outstanding Equity Awards at Fiscal Year-End

 

The following table sets forth information on the holdings of stock options by the named executive officers as of December 31, 2012.

 

           Option Awards 
           Number of   Number of         
           Securities   Securities         
           Underlying   Underlying         
       Number   Unexercised   Unexercised   Option     
       of Stock   Options   Options   Exercise   Option 
   Grant   Options   Exercisable   Unexercisable   Price   Expiration 
   Date (1)   Granted   (#)   (#)   ($)   Date (1) 
Robert A. Snyder   August 20, 2007    225,000    185,000    -   $6.81    August 20, 2017 
    January 19, 2012    17,000    5,667    11,333   $18.77    January 19, 2022 
Keith R. Schroeder   April 14, 2005    142,500    142,500    -   $5.33    April 14, 2015 
    January 20, 2009    20,000    20,000    -   $10.205    January 20, 2019 
    January 19, 2012    10,000    3,333    6,667   $18.77    January 19, 2022 

  

(1)The expiration date of each option occurs ten years after its date of grant.

  

The table below provides the grant date for each outstanding equity award at the end of fiscal 2012 and the respective vesting schedule:

 

       Number                 
       of Stock   Vesting Period 
   Grant   Options   Prior to             
   Date (1)   Granted   2012   2012   2013   2014 
Robert A. Snyder   August 20, 2007    225,000    225,000    -    -    - 
    January 19, 2012    17,000    -    5,667    5,667    5,666 
Keith R. Schroeder   April 14, 2005    142,500    142,500    -    -    - 
    January 20, 2009    20,000    20,000    -    -    - 
    January 19, 2012    10,000    -    3,333    3,333    3,334 

 

(1)The expiration date of each option occurs ten years after the date of grant.

 

Option Exercises in Last Fiscal Year

 

Our named executive officers exercised the following options during the fiscal year ended December 31, 2012:

 

   Option Awards 
   Number of    
   Shares    
   Acquired on          Value Realized 
Name  Exercise (#)          on Exercise ($) 
Robert A. Snyder  40,000  $566,097 

 

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Potential Payments Upon Termination or Change in Control

 

The following table sets forth the potential payments to our named executive officers under existing agreements for various scenarios involving a change in control or termination of employment, assuming termination or change in control occurred on December 31, 2012.

 

               Termination             
           Termination   Without Cause             
           Without Cause   (or For Good)             
           (or For Good)   Reason) More             
       Termination   Reason)   Than 12           Termination 
       Due to   Within 12 Months   Months   Termination   Termination   By Employee 
   Termination   Death or   After Change In   After Change   Without   For Good   Other than For 
   With Cause   Disability   Control (1) (2)   In Control (1)   Cause   Reason   Good Reason 
Robert A. Snyder  $-   $-   $656,433   $336,433   $320,000   $320,000   $- 
Keith R. Schroeder  $-   $-   $421,667   $215,667   $206,000   $206,000   $- 

  

(1)The payments upon a change in control include the value of the executive’s unvested stock options which would vest upon such an event, calculated using the closing market price of the Company’s common stock at December 31, 2012.

 

(2)Includes two years worth of salary.

  

The Company has agreed, in their respective employment agreements, to provide the Company’s President and Chief Executive Officer and the Company’s Chief Financial Officer with certain payments in connection with their severance from employment. These employment agreements were designed to provide a competitive compensation package to the named executive officers, encourage continued attention and dedication to assigned duties during periods involving a possible change in control of the Company and to protect the earned benefits of the officer against adverse changes resulting from a change in control. Severance payments would not be made in the event the named executive officer is terminated for cause or if he terminates his employment other than for good reason. Cause is defined in the Company’s employment agreements as:

 

·the employee engages in willful misconduct which is materially injurious to the Company;
·the employee is convicted, or enters a plea of nolo contendere with respect to a felony;
·the employee engages in fraud or dishonesty in connection with the business of the Company;
·the employee’s abuse of or dependency on alcohol or drugs (illicit or otherwise);
·the employee breaches their contractual agreement; or
·the employee fails to perform lawful directives, including, without limitation, any failure to regularly report to the office.

 

Good reason is defined in the Company’s employment agreements as:

 

·the employee is required to relocate permanently more than 50 miles from principal work location;
·the employee’s duties are materially diminished;
·the employee is required to regularly report to another person than the Board or as designated; or
·the Company breaches its contractual agreement.

 

If either executive is terminated for cause or terminates his employment for other than good reason, no severance is provided. If an executive is terminated without cause or terminates his employment for good reason, severance payments equal one year’s salary and are paid over the course of the year. If an executive is terminated within 12 months of a change in control, severance payments equal two year’s salary and are paid in a lump sum on the date that is 90 days after the termination. In addition, upon a change in control, all stock options under the Stock Incentive Plan vest immediately. Change in control is defined in the Company’s employment agreements to mean:

 

(i)any one person or more than one person acting as a group, acquires ownership of stock of the Company that, together with stock held by such person or group constitutes more than 50% of the total fair market value or total voting power of the stock of the Company; or

 

(ii)a change in the ownership of all or substantially all of the Company’s assets, which occurs on the date that any one person, or more than one person acting as a group, acquires (or has acquired during the 12-month period ending on the date of the most recent acquisition by such person or persons) assets from the Company that have a total gross fair market value equal to or more than 80% of the total gross fair market value of all of the assets of the Company immediately prior to such acquisition or acquisitions. For this purpose, gross fair market value means the value of the assets of the Company or the value of the assets being disposed of determined without regard to any liabilities associated with such assets.

 

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DIRECTORS’ COMPENSATION

 

The chart below sets forth the fees paid to directors. The Board approved an increase in fees effective June 1, 2012.

 

   Prior to   After 
Type of Fee  June 1, 2012   June 1, 2012 
Non-employee Director (other than Chairman)  $20,000   $30,000 
Chairman of the Board of Directors  $60,000   $70,000 
Chairman of the Audit Committee  $10,000   $10,000 
Member of the Audit Committee  $5,000   $5,000 
Chairman of the Compensation Committee  $5,000   $5,000 
Chairman of the Nominating and Corporate Governance Committee  $5,000   $5,000 
Board Meeting Attended by Director:          
     Attended in person  $1,200   $1,200 
     Attended by telephone  $600   $600 
Audit, Compensation or Nominating and Corporate Governance Committee Meetings:          
     Attended in person if it is not in conjunction with a full Board meeting  $1,200   $1,200 
     Attended by telephone  $600   $600 
Special Committees (1)  $5,000   $5,000 

 

(1)Generally, members of a special committee are paid $5,000 for their services, however, the fees paid may vary from time to time and are approved on a case-by-case basis by the Compensation Committee.

  

The Compensation Committee believes directors’ incentives should be to improve the long-term value of the Company and promote stockholder returns. Accordingly, in addition to the above fees, our directors are also compensated with awards under the Stock Incentive Plan. It has been the Company’s practice to award options covering 3,750 shares of Common Stock upon a new non-employee director’s election to the Board of Directors. The Company awarded each continuing non-employee director options covering 5,000 shares of stock in connection with their re-election at the 2012 annual meeting of stockholders (options covering 13,500 shares were awarded to the Chairman of the Board). The Company reimburses members of the Board of Directors for travel expenditures related to their services to the Company. In addition, the Company has entered into an indemnification agreement with each of its Directors, which requires the Company to indemnify them against certain liabilities that may arise as a result of their status or service as Directors of the Company. The Company also pays the premiums on the directors’ and officers’ liability insurance policies.

 

Summary Board of Directors Compensation

 

   Fees Earned   Option   All Other     
   or Paid   Awards   Compensation     
Name  in Cash ($)   ($)(1)   ($)   Total 
Gary P. Arnold (2)  $50,633   $23,900   $-   $74,533 
Steven R. Berlin (3)  $51,933   $23,900   $-   $75,833 
John C. Guttilla (4)  $59,233   $23,900   $-   $83,133 
Douglas E. Hailey (5)  $48,033   $23,900   $-   $71,933 
Jeffrey S. Schoen (6)  $55,533   $23,900   $-   $79,433 
Jay Shuster (7)  $80,233   $64,530   $70,000 (8)  $214,763 

   

(1)The amounts in this column represent the grant date fair value of stock options granted to each director in fiscal 2012, determined using the Black-Scholes option pricing model, in accordance with FASB ASC Topic 718. The amounts in this column reflect our accounting expense for these awards and do not correspond to the actual value that will be realized by each director. For the relevant assumptions used in determining the fair value of stock option awards, refer to “Stock Option Expense” in Note 1 and Note 9—Stock Incentive Plan to the Consolidated Financial Statements included in our Annual Report on Form 10-K filed with the SEC on March 11, 2013.

 

(2)Mr. Arnold had 8,750 vested stock options outstanding as of December 31, 2012.

 

(3)Mr. Berlin had 16,250 vested stock options outstanding as of December 31, 2012.

 

(4)Mr. Guttilla had 21,250 vested stock options outstanding as of December 31, 2012.

 

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(5)Mr. Hailey had 23,750 vested stock options outstanding as of December 31, 2012.

 

(6)Mr. Schoen had 27,500 vested stock options outstanding as of December 31, 2012.

 

(7)Mr. Shuster had 33,500 vested stock options outstanding as of December 31, 2012.

 

(8)The Company has an informal consulting agreement with Mr. Shuster whereby Mr. Shuster serves as a consultant to management and the Board of Directors of the Company. The Board of Directors requires Mr. Shuster to meet regularly with the Company’s management team, both in person and telephonically; Mr. Shuster consults on a range of strategic and operational issues. As part of Mr. Shuster’s consulting services, he assists the Compensation Committee with the annual review of the compensation package of our officers and with developing the metrics to be used in our bonus program. Mr. Shuster is paid $70,000 annually for consulting services he provides to the Company.

  

Employee Benefit Plans

 

Stock Incentive Plan. The Company’s Stock Incentive Plan was adopted by the Company’s Board of Directors and approved by the stockholders in April 2005. There are 1,097,500 shares issuable under the Stock Incentive Plan. The plan provides for the granting of incentive stock options to employees and for the granting of non-qualified stock options, stock appreciation rights and other cash or stock-based awards to employees, directors and consultants selected by the Company’s Compensation Committee.

 

401(k) Plan. The Company established three 401(k) retirement savings plans in 1998. One plan covers all salaried employees, one covers the Company’s union employees in the paper mill and one covers the Company’s union employees in the converting facility. Each of the Company’s participating employees may contribute to the 401(k) plan, through payroll deductions, not less than 1% nor more than 25% of his or her total cash compensation. The Company may make matching or additional contributions to the 401(k) plan in amounts to be determined annually by the Company’s Board of Directors in the case of the Company’s 401(k) plan for salaried employees, and by the respective union contracts in the case of the 401(k) plans for union employees. Employees may elect to invest their contributions in various established mutual funds. All amounts contributed by employee participants are fully vested at all times. Under the two union plans, employer matching contributions are fully vested at all times. Under the salaried employees’ plan, the employer matching contributions vest ratably over the first four years of employment. For the years ended December 31, 2010, 2011 and 2012, administrative expenses paid to the third-party provider related to the 401(k) plans were $3,025, $1,950 and $1,000, respectively.

 

 

AGREEMENTS WITH NAMED EXECUTIVE OFFICERS

 

The Company has employment agreements with Robert Snyder, the Company’s President and Chief Executive Officer, and Keith R. Schroeder, the Company’s Chief Financial Officer.

 

Mr. Snyder’s agreement had an initial term ending on December 31, 2011 and is automatically renewed for one-year terms thereafter unless terminated by either party upon 60 days notice prior to the end of the then-current term. The agreement may be terminated by us prior to the end of the term upon Mr. Snyder’s death, disability or for cause (as defined in the agreement). Per the terms of the agreement, Mr. Snyder’s base salary is subject to annual adjustments to reflect any increase from the previous year in the consumer price index for the Midwest Urban metropolitan areas with a population between 50,000 and 1,500,000 people. In 2011, Mr. Snyder’s base salary was increased from $272,374 to $283,814, as the consumer price index increased 4.2% in July 2011 relative to July 2010. In January 2012, Mr. Snyder’s agreement was amended to increase his base salary to $320,000 per annum, effective January 1, 2012, with the new base salary not being subject to a consumer price index adjustment until February 1, 2013. In February 2013, Mr. Snyder’s base salary was increased 2.0% to $326,400, to correspond with the increase in the consumer price index. Mr. Snyder is entitled to an annual cash bonus targeted at 60% of his annual salary and limited to a maximum of 100% of his annual salary. Mr. Snyder is entitled to a severance payment of one year’s salary if the Company terminates him without cause or if he terminates his employment for good reason, and no severance payment if he is terminated for cause or if he terminates his employment other than for good reason. If the Company terminates Mr. Snyder without cause or if he terminates his employment for good reason within the 12 months following a change of control, he is entitled to a severance payment of two year’s salary.

 

Mr. Schroeder’s current employment agreement became effective on March 1, 2009. Mr. Schroeder’s agreement had an initial term ending on December 31, 2011 and is automatically renewed for one-year terms thereafter unless terminated by either party upon 60 days notice prior to the end of the then-current term. The agreement may be terminated by the Company prior to the end of the term upon Mr. Schroeder’s death, disability or for cause (as defined in the agreement). As compensation for his services, Mr. Schroeder receives an annual base salary, subject to annual adjustments at the discretion of the Board. In 2011, the Board granted Mr. Schroeder an increase of $4,381, or 2.2%, in his base salary to $199,157. Effective January 1, 2012, Mr. Schroeder’s salary was increased to $206,000 per year. Effective January 1, 2013, Mr. Schroeder’s salary was increased 2.0% to $210,120. Mr. Schroeder is entitled to an annual cash bonus targeted at 60% of his annual salary and limited to a maximum of 100% of his annual salary. Mr. Schroeder is entitled to a severance payment of one year’s salary if the Company terminates him without cause or if he terminates his employment for good reason, and no severance payment if he is terminated for cause or if he terminates his employment other than for good reason. If the Company terminates Mr. Schroeder without cause or if he terminates his employment for good reason within the 12 months following a change of control, he is entitled to a severance payment of two year’s salary.

 

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REVIEW, APPROVAL OR RATIFICATION OF TRANSACTIONS WITH RELATED PERSONS

 

We review all transactions and relationships in which the Company and any of our Directors, nominees for Director or executive officers, or any of their immediate family members, are participants, so as to determine whether any of these individuals have a direct or indirect material interest in any such transaction. We have developed and implemented processes and controls to obtain information from the Directors and executive officers about related person transactions, and for then determining, based on the facts and circumstances, whether a related person has a direct or indirect material interest in any such transaction. Transactions that are determined to be directly or indirectly material to a related person are disclosed in the Company’s proxy statement.

 

Pursuant to these processes, all Directors and executive officers annually complete, sign and submit a Directors’ and Officers’ Questionnaire that is designed to identify related person transactions and both actual and potential conflicts of interest. We also make appropriate inquiries as to the nature and extent of business that the Company conducts with other companies for whom any of our Directors or executive officers also serve as directors or executive officers.

 

Under the Company’s Business Conduct and Ethics Policy, any direct or indirect conflict of interest is prohibited, unless specifically consented to by the Company. A conflict of interest exists if, in the course of employment, the officer’s or director’s judgment and discretion is or may be influenced by considerations of personal gain, either for one’s self or a third party. Any conflict or potential conflict of interest is required to be reported to the Company’s Chief Financial Officer or the Chairman of the nominating and Corporate Governance Committee. A waiver of a conflict of interest with respect to executive officers and directors may only be granted by the Nominating and Corporate Governance Committee.

 

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CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS

 

Since the beginning of 2012, there has not been, nor is there currently planned, any transaction or series of similar transactions to which the Company was or is a party in which the amount involved exceeds $120,000 and in which any director, executive officer or holder of more than 5% of the Company’s common stock or any member of such persons’ immediate families had or will have a direct or indirect material interest other than agreements which are described in this proxy under the section captioned “AGREEMENTS WITH NAMED EXECUTIVE OFFICERS” and the transactions described below.

 

Indemnification and Employment Agreements

 

As permitted by the Delaware General Corporation Law, we have adopted provisions in the Company’s Certificate of Incorporation and Bylaws that authorize and require us to indemnify the Company’s officers and directors to the full extent permitted under Delaware law, subject to limited exceptions. The Company’s Bylaws provide that the Company will indemnify the Company’s directors and officers, and may indemnify the Company’s employees and other agents, to the fullest extent permitted by the General Corporation Law of the State of Delaware. The Company maintains a directors’ and officers’ liability insurance policy that insures such persons against the costs of defense, settlement or payment of a judgment under certain circumstances. We believe that these indemnification and liability provisions are essential to attracting and retaining qualified persons as officers and directors.

 

The Company has entered into indemnification agreements with the Company’s directors and executive officers. Under these agreements, the Company is required to indemnify them against all expenses, judgments, fines, settlements and other amounts actually and reasonably incurred in connection with any actual, or any threatened, proceeding if any of them may be made a party because he or she is or was one of the Company’s directors or officers. The Company is obligated to pay these amounts only if the officer or director acted in good faith and in a manner that he or she reasonably believed to be in or not opposed to the Company’s best interests. With respect to any criminal proceeding, the Company is obligated to pay these amounts only if the officer or director had no reasonable cause to believe that his or her conduct was unlawful. The indemnification agreements also set forth procedures that will apply in the event of a claim for indemnification under such agreements.

 

In addition, the Company’s amended and restated certificate of incorporation limits the personal liability of the Company’s directors to the Company and its stockholders for monetary damages to the fullest extent permissible under the General Corporation Law of the State of Delaware. This provision in the Company’s amended and restated certificate of incorporation does not eliminate a director’s duty of care, and, in appropriate circumstances, equitable remedies such as an injunction or other forms of non-monetary relief would remain available. Each director will continue to be subject to liability for any breach of the director’s duty of loyalty to us, for acts or omissions not in good faith or involving intentional misconduct or knowing violations of law, for acts or omissions that the director believes to be contrary to the best interests of the Company or the Company’s stockholders, for any transaction from which the director derived an improper personal benefit, for improper transactions between the director and the Company, and for improper distributions to stockholders and loans to directors and officers. This provision also does not affect a director’s responsibilities under any other laws, such as the federal securities laws or state or federal environmental laws.

 

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PROPOSAL 2

 

RATIFICATION OF APPOINTMENT OF INDEPENDENT

REGISTERED PUBLIC ACCOUNTING FIRM

 

The firm of HoganTaylor LLP served as the Company’s independent registered public accounting firm for the year ended December 31, 2012. The Audit Committee of the Board of Directors has appointed HoganTaylor LLP to act in that capacity for the year ending December 31, 2013. A representative of HoganTaylor LLP is expected to be present at the annual meeting with the opportunity to make a statement if he or she desires to do so and to be available to respond to appropriate questions from stockholders.

 

Although the Company is not required to submit this appointment to a vote of the stockholders, the Audit Committee of the Board of Directors continues to believe it appropriate as a matter of policy to request that the stockholders ratify the appointment of HoganTaylor LLP as the Company’s independent registered public accounting firm. If the stockholders do not ratify the appointment, the Audit Committee will investigate the reasons for stockholder rejection and consider whether to retain HoganTaylor LLP or appoint another independent registered public accounting firm. Even if the appointment is ratified, the Audit Committee in its discretion may direct the appointment of a different independent registered public accounting firm at any time during the year if it determines that such a change would be in the best interests of the Company and its stockholders.

 

For this proposal to ratify the appointment of HoganTaylor LLP as the Company’s independent registered public accounting firm, the affirmative vote of the holders of a majority of the shares represented in person or by proxy and entitled to vote on the proposal will be required for approval.

 

THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE RATIFICATION OF THE APPOINTMENT OF HOGANTAYLOR LLP AS THE COMPANY’S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR THE YEAR ENDING DECEMBER 31, 2013.

 

Fees Paid to Independent Registered Public Accounting Firm

 

The following table sets forth fees paid to HoganTaylor LLP:

  

   Audit Fees(1)   Audit-Related Fees(2)   Tax Fees(3)   All Other Fees 
2012  $141,500 (4)  $9,500   $20,250   $- 
2011  $127,850 (5)  $9,500   $33,337 (6)  $- 

   

(1)Audit Fees include aggregate fees for professional services rendered by HoganTaylor LLP for the audit of the Company’s financial statements included in the Company’s annual report on Form 10-K, for the internal control audit required by Section 404 of the Sarbanes-Oxley Act of 2002 and for the review of the Company’s financial statements included in the Company’s quarterly reports on Form 10-Q.

 

(2)Audit-Related Fees include fees billed for audit-related services rendered by HoganTaylor LLP. These fees primarily relate to audits of the Company’s defined contribution pension plans in each year.

 

(3)Tax Fees include the aggregate fees paid to HoganTaylor LLP for tax compliance and tax consulting. These fees primarily relate to the filing of the Company’s taxes each year.
   
 (4)Includes $5,500 associated with the Form S-3 that the Company filed with the SEC on May 31, 2012 and the subsequent amendment that the Company filed with the SEC on July 5, 2012.

 

(5)Includes $3,850 associated with the Form S-8 that the Company filed with the SEC on July 1, 2011.

 

(6)Includes $19,750 associated with past due filings of Form 5500 through the United States Department of Labor’s Voluntary Compliance Program.

  

Policy Regarding Pre-Approval of Services Provided by the Independent Registered Public Accounting Firm

 

The Audit Committee Charter requires the committee’s pre-approval of all services, both audit and permitted non-audit, to be performed for the Company by the independent registered public accounting firm.

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Prior to engagement of the independent registered public accounting firm for the next year’s audit, management will submit a schedule of all proposed services expected to be rendered during that year for each of four categories of services to the Audit Committee for approval. The Audit Committee pre-approves these services by category of service. In determining whether proposed services are permissible, the committee considers whether the provision of such services is compatible with maintaining auditor independence. As part of its consideration of proposed services, the committee may (i) consult with management as part of the decision making process, but may not delegate this authority to management, and (ii) delegate, from time to time, its authority to pre-approve such services to one or more committee members, provided that any such approvals are presented to the full committee at the next scheduled Audit Committee meeting.

 

The fees are budgeted and the Audit Committee requires the independent registered public accounting firm and management to report actual fees versus the budget periodically by category of service. During the year, circumstances may arise when it may become necessary to engage the independent registered public accounting firm for additional services not contemplated in the original pre-approval. In those instances, the Audit Committee requires specific pre-approval before engaging the independent registered public accounting firm. All services provided to the Company by HoganTaylor in 2011 and 2012 were pre-approved by the Audit Committee.

 

The percentage of hours expended on the principal accountant’s engagement to audit the Company’s financial statements for the fiscal year ended December 31, 2012 that were attributable to work performed by persons other than the principal accountant’s full-time, permanent employees was less than 50%.

 

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PROPOSAL 3

 

APPROVAL OF AMENDMENTS TO THE COMPANY’S CERTIFICATE OF INCORPORATION AND BYLAWS PERMITTING STOCKHOLDERS TO CALL SPECIAL MEETINGS

 

The Board is proposing, for approval by our stockholders, the following resolutions to permit a person (or group of persons) owning at least twenty-five percent (25%) of the voting power of our outstanding shares of Common Stock to call a special meeting of stockholders:

 

It is hereby RESOLVED that, pursuant to Article Eleventh of the Company's Amended and Restated Certificate of Incorporation ("Certificate of Incorporation"), Article Seventh of the Company's Certificate of Incorporation is hereby amended in its entirety to read as follows:

 

Special meetings of the stockholders may be called for any purpose or purposes (i) by the Board of Directors, the Chairman of the Board of Directors, the Chief Executive Officer or President of the Corporation or (ii) upon written request from holders of record of at least 25% of the voting power of the outstanding capital stock of the Corporation entitled to vote on the matter or matters to be brought before the proposed special meeting, filed with the Secretary of the Corporation and otherwise in accordance with the Bylaws, and may not be called by any other person or persons;

 

FURTHER RESOLVED, that pursuant to Section 6.9 of the Company's Amended and Restated Bylaws ("Bylaws"), that the Bylaws be amended as set forth on Appendix A to this Proxy Statement; and

 

FURTHER RESOLVED, that the Board of Directors shall make any conforming amendments to the Bylaws and take such further action as is necessary to effect the above amendments to the Certificate of Incorporation and the Bylaws.

 

Under our current Certificate of Incorporation and Bylaws, only the Chairman of the Board, the Chief Executive Officer, the President or a majority of our Board of Directors may call a special meeting of stockholders. Our Board of Directors believes that establishing an ownership threshold of at least 25% in order for a stockholder (or group of stockholders) to request a special meeting strikes an appropriate balance between enhancing stockholder rights and avoiding the situations that could arise if the threshold were set so low that a small minority of stockholders could force the Company to incur the time and expense of convening a special meeting to consider a matter of little or no interest to other stockholders. Organizing and preparing for a special meeting involves significant attention of our Directors and management, which could divert their attention from performing their primary functions, to oversee and operate our business in the best interests of our stockholders. In addition, for every special meeting of stockholders, the Company incurs significant costs. Establishing a threshold of 25% ownership of our outstanding shares of Common Stock for the right to call a special meeting would ensure that matters proposed for consideration have significant support among our stockholders.

 

The proposed amendment to the Bylaws contains procedural and informational requirements for stockholders to call a special meeting, including without limitation, that (i) no business may be conducted at the special meeting except as set forth in Company’s notice of meeting, (ii) a special meeting will not be held if similar business is to be covered at an annual or special meeting called by the Board to be held within 90 days after the special meeting request is received by the Secretary, (iii) no stockholder special meeting request may be made during the period commencing 90 days prior to the first anniversary of the date of the immediately preceding annual meeting and ending on the date of the next annual meeting, (iv) a special meeting request cannot cover business substantially similar to what was covered at an annual or special meeting held not more than 120 days before the special meeting request was received by the Secretary, (v) any shares beneficially owned or held of record as of the date of the request and sold by the requesting holder prior to the meeting will be treated as a revocation of the request to the extent of the shares sold and (vi) the requesting stockholder’s notice must include information (as specified in the amendment to the Bylaws) as to the business proposed to be conducted, as to each nominee (if applicable), and as to the shareowner giving notice and the beneficial owner, if any, on whose behalf the proposal is made.

 

The Board is committed to good governance practices and believes the proposed amendments to our Certificate of Incorporation and Bylaws are in the best interests of the Company and our stockholders.

 

Subject to the stockholders’ approval of the above proposal, the amendments will become effective upon the acceptance of the Company’s filing of Certificates of Amendment with the Secretary of State of Delaware.

 

The amendments to the Certificate of Incorporation and the Bylaws under this Proposal 3 requires the affirmative vote of at least sixty-six and two-thirds percent (66 2/3%) of the voting power of all of the outstanding shares of the Company voting together in a single class.

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THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE AMENDMENT OF THE COMPANY’S CERTIFICATE OF INCORPORATION AND BYLAWS TO PERMIT HOLDERS OF 25% OR MORE OF THE COMPANY’S VOTING STOCK TO CALL A SPECIAL MEETING OF STOCKHOLDERS.

 

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STOCKHOLDER PROPOSALS

 

The Company’s amended and restated Bylaws provide that stockholders seeking to bring business before an annual meeting of stockholders, or to nominate candidates for election as directors at an annual meeting of stockholders, must provide timely notice in writing. To be timely, a stockholder’s notice must be delivered to or mailed and received at the Company’s principal executive offices not more than 120 days or less than 90 days before the anniversary date of the immediately preceding annual meeting of stockholders, or between January 16, 2014 and February 15, 2014 in the case of the 2014 annual meeting. However, if no annual meeting was held in the previous year or if the annual meeting is called for a date that is not within 30 days before or after the anniversary date, notice by the stockholder must be received before the close of business on the 10th day after the date on which notice of the date of the annual meeting was mailed to stockholders or made public, whichever first occurs. The Company’s amended and restated bylaws specify the requirements for the form and content of a stockholder’s notice. These provisions may preclude stockholders from bringing matters before an annual meeting of stockholders or from making nominations for directors at an annual meeting of stockholders.

 

Stockholder proposals intended to be presented at the 2014 annual meeting must be received at the Company’s principal executive office no later than February 15, 2014, in order to be included in the Company’s proxy statement and proxy relating to that meeting. The Company will determine whether to include such proposal in accordance with regulations governing the solicitation of proxies.

 

CODE OF ETHICS

 

The Company has a Business Conduct and Ethics Policy (“Code of Ethics”) that applies to all of its directors, officers, and employees, including its senior financial officers, principal executive officer, principal financial officer, principal accounting officer, controller and persons performing similar functions. The Company will satisfy any disclosure requirements under Item 5.05 of Form 8-K regarding an amendment to, or waiver from, any provision of the Code of Ethics with respect to the Company’s principal executive officer, principal financial officer, principal accounting officer, controller and persons performing similar functions by disclosing the nature of such amendment or waiver on the Company’s website. A copy of the Code of Ethics is available in the Corporate Governance section of the Company’s website, which can be accessed from the homepage at http://www.orchidspaper.com by selecting “Investors” followed by “Corporate Governance.”

 

OTHER MATTERS

 

Management intends to bring before the meeting only the matters specifically described above and knows of no other matters to come before the meeting. If any other matters or motions properly come before the meeting, it is the intention of the persons named in the accompanying proxy to vote such proxy in accordance with the recommendation of management on such matters or motions, including any matters dealing with the conduct of the meeting.

 

SOLICITATION OF PROXIES

 

The Company will bear the cost of the solicitation of proxies for the meeting. The Company is requesting that brokerage houses, banks, custodians, nominees and fiduciaries forward the proxy material to beneficial owners and their reasonable expenses of forwarding will be reimbursed by us. Solicitation will be made by mail and also may be made personally or by telephone, facsimile or other means by the Company’s officers, directors and employees, without special compensation for the solicitation.

     
    By Order of the Board of Directors
 

 

 

 

   

Keith R. Schroeder

Chief Financial Officer and Secretary

 

April 9, 2013

 

 

 

 

 

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Appendix A

Proposed Amendment

to

Amended and Restated Bylaws

Orchids Paper Products Company

 

 

1.Section 1.2 of the Bylaws is hereby amended in its entirety to read as follows:

 

Section 1.2 Special Meetings.

 

(i)Special meetings of stockholders may be called by the Board of Directors, the Chairman of the Board, the chief executive officer of the corporation, president of the corporation or by the stockholders in accordance with Section 1.2(ii) and as elsewhere provided herein.

 

(ii)A special meeting of stockholders shall be called by the secretary of the corporation at the written request or requests (each, a "Special Meeting Request" and, collectively, the "Special Meeting Requests") of holders of record of at least twenty-five percent (25%) of the voting power of the issued and outstanding capital stock entitled to vote on the matter or matters to be brought before the proposed special meeting (the "Requisite Percentage"). A Special Meeting Request must be submitted to the secretary, shall be signed and dated by each stockholder of record (or a duly authorized agent of such stockholder) requesting the special meeting (each, a "Requesting Stockholder"), shall comply with Section 1.2 and Section 1.10, and shall include:

 

(A)a statement of the specific purpose or purposes of the special meeting and a description of any material interest of each stockholder requesting the meeting in the specific purpose or purposes of the meeting;

 

(B)the information required by Section 1.12;

 

(C)an acknowledgement by the Requesting Stockholders that a disposition of shares of the corporation's capital stock owned of record or beneficially as of the date on which the Special Meeting Request in respect of such shares is delivered to the secretary that is made at any time prior to the special meeting shall constitute a revocation of such Special Meeting Request with respect to such disposed shares; and

 

(D)a representation (I) that the Requesting Stockholders shall continue to hold the Requisite Percentage for the period beginning on the date the Special Meeting Request is submitted to the secretary up to and through the special meeting; (II) that each Requesting Stockholder and its agents acknowledge that any disposition of the Company’s common stock by the Requesting Stockholders during the period beginning on the date the Special Meeting Request is submitted to the secretary up to and through the special meeting, shall constitute a revocation of such request with respect to such shares, and further (III) that each Requesting Stockholder and its agents acknowledge that if the Requesting Stockholders do not hold the Requisite Percentage for the period beginning on the date the Special Meeting Request is submitted to the secretary up to and through the special meeting, the Board of Directors may, in its discretion, cancel the special meeting.

 

 

(iii)Notwithstanding the foregoing provisions of this Section 1.2, a special meeting requested by stockholders shall not be called if:

 

(A)the Special Meeting Request does not comply with this Section 1.2,

 

(B)the Special Meeting Request relates to an item of business that is not a proper subject for stockholder action under applicable law,

 

(C)the Special Meeting Request is received by the corporation during the period commencing ninety (90) days prior to the first anniversary of the date of the immediately preceding annual meeting and ending on the date of the next annual meeting,

 

(D)an annual or special meeting of stockholders that included an identical or substantially similar item of business ("Similar Business") was held within 120 days prior to the valid Special Meeting Request being received by the secretary,

 

(E)the Board of Directors, the Chairman of the Board, the Chief Executive Officer or President has called or calls for an annual or special meeting of stockholders to be held within ninety (90) days after the Special Meeting Request is received by the secretary and the business to be conducted at such meeting includes the Similar Business, or

 

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(F)the Special Meeting Request was made in a manner that involved a violation of Regulation 14A under the Securities Exchange Act of 1934 or other applicable law. The Board of Directors shall determine in good faith whether the requirements set forth in this Section 1.2(iii) and related provisions of these Bylaws have been satisfied.

  

(iv)In determining whether a special meeting of stockholders has been requested by the record holders of shares representing in the aggregate at least the Requisite Percentage, multiple Special Meeting Requests delivered to the secretary will be considered together only if (A) each Special Meeting Request identifies substantially the same purpose or purposes of the special meeting and substantially the same matters proposed to be acted on at the special meeting (in each case as determined in good faith by the Board of Directors), and (B) such Special Meeting Requests have been dated and delivered to the secretary within ten (10) days of the earliest dated Special Meeting Request. A Requesting Stockholder may revoke a Special Meeting Request at any time by written revocation delivered to the secretary and if, following such revocation, there are outstanding un-revoked requests from Requesting Stockholders holding less than the Requisite Percentage, the Board of Directors may, in its discretion, cancel the special meeting. If none of the Requesting Stockholders appears or sends a duly authorized agent to present the business to be presented for consideration that was specified in the Special Meeting Request, the corporation need not present such business for a vote at such special meeting.

 

(v)Only such business shall be conducted at a special meeting of stockholders as shall have been brought before the meeting pursuant to the corporation's notice of meeting pursuant to Section 1.4 of this Article 1. Nothing contained herein shall prohibit the Board of Directors from submitting matters to the stockholders at any special meeting requested by stockholders.

 

(vi)Special meetings shall be held at such date and time as may be fixed by the Board of Directors in accordance with these bylaws; provided, however, that in the case of a special meeting requested by stockholders, the date of any such special meeting shall not be more than ninety (90) days after a Special Meeting Request that satisfies the requirements of this Section 1.02 is received by the secretary. Special meetings shall be held at such place within or without the State of Delaware as is specified in the notice of meeting fixed by the Secretary.

 

2. The first sentence of Section 1.12 shall be revised in its entirety to read as follows:

 

At any special meeting of the stockholders, only such business shall be conducted as shall have been brought before the meeting (i) by or at the direction of the Board or (ii) in accordance with Section 1.2.

 

3. Section 1.13(b) shall be revised in its entirety to read as follows:

 

(b) Notwithstanding the foregoing provisions of Section 1.11 and Section 1.12, if the stockholder (or a qualified representative of the stockholder) does not appear at the annual or special meeting of stockholders of the corporation to present a nomination or business, such nomination shall be disregarded and such proposed business shall not be transacted, notwithstanding that proxies in respect of such vote may have been received by the corporation.

 

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